Agreement Administrator – Program Coordination

National Democratic Institute
October 16, 2020
Washington, DC
Post Type
Experience (minimum)
2-5 Years
Education (minimum)
Travel Required?
Base Salary
Not specified


Job Function: Washington DC
Department: Program Co-ordination
Location: Washington, DC

Agreement Administrator (Exempt)

DATE: October 2020
DEPARTMENT: Program Coordination (PC)

SUMMARY: The Agreement Administrator is a central member of Program Coordination, an administrative team that serves as the primary point of contact with donors on agreement-related issues, in-house resource on compliance with donor regulations and NDI policies, administrator of the Institute's global awards and custodian of award documents. The Agreement Administrator assists in coordinating workflow processes, communications and tracking for two global funding mechanisms, as well as information management for the PC team.


Donor Relations Assistance


  • Performs the day-to-day operational tasks, in coordination with CEPPS/NDI senior manager and liaison, for NDI's largest global USAID cooperative agreement funded through a consortium of three equal partners, including, but not limited to:
    • Assists in ensuring effective communication on the administration of all associate awards between CEPPS partners and with USAID, as well as internally at NDI.
    • Assists in the submission, tracking, coordination and follow up on status of NDI proposals, agreement deliverables, as well as requests for reprogrammings, prior approvals and extensions.
    • Assists in managing the CEPPS quarterly reporting process, including: providing program teams with most up-to-date templates; compiling reports and tracking reporting progress and submissions; and editing reports, as needed, for consistent tone, grammar, and adherence to CEPPS style and policies.
    • Develops an understanding of the consortium's procedures and serves as a resource for program staff.
    • Contributes to maintaining good working relationships with consortium partner organizations and USAID.


  • Provides support to National Endowment for Democracy (NED) manager including tracking project information and requests, archiving project information and, as appropriate, compiling proposal and report submissions and ensuring that formatting requirements have been met.

Grants Administration

  • Assists the PC regional liaisons in day-to-day grants administration support to regional and functional teams, as needed.

Information Management and Other General Duties

  • Maintains the PC team Google drive filing system.
  • Inputs information on new awards and any award updates into grants management database; liaises with other teams to ensure inputs of programmatic data into the program database; and ensures overall data quality control of information.
  • Maintains the PC team internal portal site and works with the team to update and/or develop content (e.g., updates, resources and guidelines) for the PC team internal portal site.
  • Maintains and updates materials for new staff orientation on PC and grants administration.
  • Manages internal team workflow processes and tracking systems, including routing of grant award documents (proposals, agreements and modifications), coordinating the scheduling of team meetings and events, tracking PC-related deadlines.
  • Other duties as assigned.


  • Bachelor's Degree in Business Administration, Grants Management, Non-profit Management or related Liberal Arts subject required
  • Four (4) years of related experience preferred
  • Additional years of work experience may be substituted for educational requirement
  • Knowledge of grants management processes and requirements preferred


  • Strong attention to detail
  • Advanced proficiency in Microsoft and Google products; experience with database management preferred
  • Ability to take initiative and anticipate needs, and willingness to take on new responsibilities
  • High degree of professionalism and strong work ethic
  • Ability to prioritize work and multi-task in a fast-paced environment with shifting priorities
  • Capacity to work both independently and as a member of a team
  • Excellent oral and written communication skills
  • Good sense of humor
  • Ability to practice discretion and maintain the confidentiality of grant and institutional information
  • Interpersonal skills and cultural sensitivity to effectively interact with all levels of staff and external contacts


    This is a union position to be represented by the Office and Professional Employees International Union (OPEIU) Local 2.

    Candidates must be legally eligible and authorized to work in the U.S. NDI does not provide sponsorship.

    NDI is an equal opportunity employer (EOE). As such, NDI makes employment decisions and provides equal employment opportunity without regard to an applicant's or employee's race, religion, color, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other basis protected by federal, state and local laws. If you need a reasonable accommodation in the application or hiring process, please notify NDI's Human Resources department.

Apply Here


To apply for this job, please login to NGO Job Board.

Related Jobs