Agreement Coordinator

National Democratic Institute
April 5, 2019
Washington, DC
Post Type
Experience (minimum)
2-5 Years
Education (minimum)
Travel Required?
Not specified
Base Salary
Not specified


Job Function: Washington DC
Department: Program Co-ordination
Location: Washington, DC

Agreement Coordinator

The National Democratic Institute for International Affairs (NDI) seeks an Agreement Coordinator who will be a central member of Program Coordination, an administrative team that serves as the primary point of contact with donors on agreement-related issues, in-house resource on compliance with donor regulations and NDI policies, administrator of the Institute's global awards and custodian of award documents. The coordinator assists in coordinating internal team workflow processes, communications and tracking for two global funding mechanisms, information management, and the grants management database. The position does not have direct reports. There may be local travel depending on events and donor activities.


Donor Relations Assistance

  • Provides support to National Endowment for Democracy (NED) manager including tracking project information and requests, archiving project information and, as appropriate, compiling proposal and report submissions and ensuring that formatting requirements have been met
  • Performs the day-to-day process tracking and internal communications, in coordination with agreement manager, for NDI's largest global USAID cooperative agreement funded through a consortium of three equal partners

Information Management and Other Duties

  • Maintains the PC team Google drive filing system
  • Inputs information on new awards and any award updates into grants management database; liaises with other teams to ensure inputs of programmatic data into the program database; and ensures overall data quality control of information
  • Maintains the PC team internal portal site and works with the team to update and/or develop content (e.g., updates, resources and guidelines) for the PC team internal portal site
  • maintains and updates materials for new staff orientation on PC and grants administration
  • Manages internal team workflow processes and tracking systems, including routing of grant award documents (proposals, agreements and modifications), coordinating the scheduling of team meetings and events, tracking PC-related deadlines
  • Other duties as assigned


  • Bachelor's degree in Business Administration, Grants Management, Non-profit Management or related Liberal Arts subject; Additional years of work experience may be substituted for educational requirement
  • Two (2) years of relevantexperience
  • Knowledge of grants management processes and requirements preferred
  • Strong attention to detail
  • Advanced proficiency in Microsoft and Google products; experience with database management preferred
  • Ability to take initiative and anticipate needs, and willingness to take on new responsibilities
  • High degree of professionalism and strong work ethic
  • Ability to prioritize work and multi-task in a fast-paced environment with shifting priorities
  • Capacity to work both independently and as a member of a team
  • Excellent oral and written communication skills
  • Ability to practice discretion and maintain the confidentiality of grant and institutional information
  • Interpersonal skills and cultural sensitivity to effectively interact with all levels of staff and external contacts


This is a union position to be represented by the Office and Professional Employees International Union (OPEIU) Local 2.

Candidates must be legally eligible to work in the U.S. NDI does not provide sponsorship.

NDI welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment and NDI employees. NDI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at NDI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities and qualified individuals who have limitations due to pregnancy, childbirth, breastfeeding or medical related condition.

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