Director of Finance and Administration

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Teamchild
Published
June 9, 2021
Location
Seattle, WA
Category
Post Type
Experience (minimum)
5-10 Years
Education (minimum)
Not specified
Travel Required?
None
Base Salary
$80,000 - 90,000

Description

DIRECTOR OF FINANCE & ADMINISTRATION
Statewide Position / King County Offices

THE OPPORTUNITY 

TeamChild seeks a passionate and talented Director of Finance and Administration to lead and build the organization’s finance and operations infrastructure at one of the most dynamic times in the organization’s 20+-year history. The Director of Finance and Administration (DFA) is a key strategic thought partner with primary leadership responsibilities for finance, planning and budgeting, human resources, administration, and IT. Working with TeamChild’s Executive Team, the DFA strategically focuses on the infrastructure required to support the organization today and in the future to meet the goals and mission of the organization. The DFA reports to TeamChild’s Executive Director, and is responsible for building, developing, and supervising the Finance and Administration team. This position is currently remote due to safety considerations. Once we return to the office, we anticipate the position will be located in TeamChild’s Seattle office at least part of the time. TeamChild is willing to explore relocating the position to another location for the right candidate.

TEAMCHILD

TeamChild is a nationally recognized nonprofit serving vulnerable youth across Washington State. TeamChild is best known for its legal services program reaching children in crisis in King, Pierce, Spokane, and Yakima counties. Our clients are generally 12-24 years old and many are involved in the juvenile justice and child welfare systems. Our legal services program is designed to keep young people out of juvenile court by reconnecting them to education, healthcare, and housing supports. We work closely with public defenders, juvenile court staff, and the community to positively impact the young person’s life while helping the youth to accomplish their goals and reduce further contact with the courts. The mission of TeamChild is to uphold the rights of youth involved, or at risk of involvement, in the juvenile justice system to help them secure the education, healthcare, housing, and other support they need to achieve positive outcomes in their lives. In our work, we aim to move systems away from exclusion, arrest, and incarceration towards more effective strategies that have the best chance of promoting the well-being and success of our most vulnerable children.

TeamChild currently employs thirty amazing team members in Washington State.  Our annual budget is $3.5 million.

At TeamChild we believe that racial and other social identities should be respected and affirmed. In support of this belief, we are building an equitable and inclusive organization and providing our team of staff, volunteers, and Board members with the tools to address institutionalized racism and other forms of oppression. All members of our team are responsible for providing and supporting an equitable and inclusive work environment that will enrich our interactions with each other and our products and services. This responsibility provides the foundation for empowering the children and families that we serve so their needs are justly represented and their desires amply fulfilled.

ESSENTIAL JOB RESPONSIBILITIES: 

Specific duties include and are not limited to:

Finance 

  • Oversee day-to-day financial operations and transactions
  • Supervise, mentor, and train members of the Finance Team
  • Develops and oversee internal controls and documentation of accounting processes
  • Coordinate and lead the annual audit process and annual informational tax filings, liaise with external auditors, tax accountants
  • Oversee and lead annual budgeting and planning process in conjunction with the Executive Team and TeamChild employees
  • Work closely with program and finance staff to monitor contract performance and deliverables
  • Oversee coordination between Finance and Investments & Partnerships Teams
  • Work closely with the finance staff to generate timely monthly financial reports and dashboards
  • Analyze and present financial reports in an accurate and timely manner and clearly communicate monthly and annual financial statements to the Executive Team, TeamChild employees, the Finance Committee, Board of Directors, and outside partners/funders/stakeholders
  • Ensure compliance with federal, state and local regulations
  • Administer and review all grant and contract financial plans and budgets; monitor progress and changes and communicate as needed with executive leadership and program staff
  • Manage organizational cash flow and forecasting
  • Staff  the Finance Committee of the Board of Directors, ensuring that all audit requirements of the committee are met and that meetings take place regularly, accurate meeting minutes are documented, and Board of Directors presentations of committee activities occur
  • Work closely with Board Members and external consultants

Operations, Administration and Information Technology

  • Ensure implementation of TeamChild’s policies and procedures and update/develop new policies and procedures to support organizational and program objectives
  • Ensure TeamChild’s compliance with contractual and legal requirements
  • Oversee and manage procurement and renewals of corporate, business, and professional insurance – includes business and professional licensing
  • Manage TeamChild office and equipment leases, including securing new office spaces, negotiating leases, relocation project management, procuring furniture and equipment, managing landlord relationships
  • Work with administrative staff to maintain IT vendor relationship
  • Strategize/design IT infrastructure and implement updates as appropriate; coordinate equipment upgrades/rollouts with administrative staff and IT vendor
  • Maintain TeamChild’s official records
  • Oversee processes and documentation of TeamChild’s operations
  • Assist with clear internal communication and information flow within and across TeamChild’s offices

Human Resources 

  • Oversee HR - the function and processes
  • Oversee and acts as liaison with outside HR consulting experts as needed for technical consultation or understanding best practices within the HR function
  • Oversee regular review of personnel and other policies
  • Work with TeamChild staff to develop annual goal development and annual performance review processes
  • Oversee compliance with personnel policies and all applicable statutes and regulations, including staff licensing and credentialing as required/needed
  • Support hiring teams in all recruitment efforts as needed
  • Work with TeamChild employees, the Executive Team, and HR consultants in developing general HR and organizational talent management strategies, including enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting in support of organization mission

SKILLS & QUALIFICATIONS 

Required 

  • Minimum of five years of demonstrated leadership experience in the following business functions:  finance (including senior accounting, budgeting and audit management), administration, human resources, operations
  • Demonstrated experience working with non-profit Board of Directors, including board Finance Committee
  • Proven track record in successfully leading, coaching, motivating, and supervising a team
  • Values relationships with colleagues
  • Values non-hierarchical work environments and consent-based decision-making
  • Demonstrated ability to effectively interface with and maintain strong working relationships and information flow with staff and board members in multiple offices across the state
  • Commitment to undoing institutional racism and all intersecting forms of oppression as a workplace priority
  • Experience with applying racial equity analysis, including experience and/or commitment to applying equity analysis in budget writing and all aspects of the job
  • Strong project management skills, including ability to balance multiple needs and priorities, excellent organizational skills, and superior attention to detail with strong follow-through
  • Excellent oral and written communication skills and ability to distill and convey complex information to a wide variety of audiences through tools like dashboards
  • Ability to communicate effectively and respectfully with people of different race, ethnicity, age, gender, sexual orientation, religion, ability, and socio-economic circumstances
  • High level of confidentiality and ethical standards
  • Familiarity with generally accepted accounting principles (GAAP)

Preferred

  • QuickBooks experience
  • Basic IT skills
  • Knowledge of retirement benefits
  • Experience managing external vendors
  • Sense of humor a plus

COMPENSATION AND BENEFITS

TeamChild is committed to providing employees with a competitive salary and benefits package. The salary range for this position is $75,000 to $92,700, DOE. TeamChild offers full benefits including medical, dental, vision, EAP, generous paid time off, long and short term disability, and options to set up FSA and 403b retirement accounts.  TeamChild typically offers a $1,000 per employee annual wellbeing benefit, as well.

TO APPLY

Please email a concise letter of interest and resume to jobs@teamchild.org and indicate in your letter of interest where you found our job posting. Please write "Director of Finance and Administration" and your last name in the subject line. We will begin reviewing application materials on June 18, 2021, and then will begin scheduling interviews. We have a preferred start date of July 2021. The positions are open until filled. Before submitting your application, please check teamchild.org/careers to make sure that the position is still posted. We encourage candidates to apply even though they may have more experience in just some, but not all areas.

 

All interested individuals, including people of color, women, persons with disabilities, and persons who are lesbian, gay, bisexual, transgender, and/or intersex are particularly urged to apply. TeamChild is an Equal Opportunity Employer. TeamChild is committed to promoting an environment free of barriers and discriminatory practices for its clients, Board, and staff.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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