HPP Senior Administrative Associate

March 12, 2020
Washington, D.C.
Post Type
Experience (minimum)
2-5 Years
Education (minimum)
Travel Required?
Not specified
Base Salary
Not specified


About InterAction

InterAction is the largest U.S. based coalition of international nongovernmental organizations (NGOs) with nearly 190 members working around the world in low- and middle-income countries, fragile and post-conflict states, and emerging/growth economies. Member organizations are large and small, secular and faith-based, with a focus on people living in the world’s most poor and vulnerable places. The U.S. public, foundations, and governments support the work of our member NGOs that collectively invest and manage more than $15.4 billion a year. InterAction revenues come from dues, government grants, private foundation and corporate grants, and a growing fee-for-service program portfolio. Using its collective voice and convening power, InterAction seeks to shape important policy decisions and actions across a wide range of issues that advance human dignity, human potential, and self-determination.

Position Description

InterAction is looking for a bright and organized Senior Administrative Associate to support the Humanitarian Policy and Practice (HPP) team’s leadership in the management of support functions. The successful candidate will be responsible for providing complex and confidential administrative support, such as collating information from different team members for meeting preparation or tracking team grant budget projections and spending. This person will need to be a go-getter that will go above and beyond needs, helping to get things done quickly for the vibrant and active humanitarian team.


Administrative support

· Provide administrative support to team for projects, travel, or other assignments as directed by the Vice President, with attentiveness to deadlines, resolving identified issues, and tracking action items assigned to others.

· Provide administrative and audio-visual support for select meetings and other organizational conferences. Prepare conference materials, invitations, maps, agendas, oversee facility planning, and the compilation of summary reports.

· Develop and oversee the implementation of team protocols and systems to manage HPP filing and archiving, communication, reporting, and travel.

· Work with HPP team members to review and adjust email distribution lists and manage communications with members

· Assist in preparation of collated HPP materials, including briefing materials, editing for style and content.

· Organize and monitor stock levels of a variety of office supplies and initiate restocking activities for the team.

· Oversee expense reporting for the HPP Team Credit Card.

· Schedule new staff orientation and support recruitment.

· Support with VP and Director scheduling, as requested.

Grant Management Support

· Support the Vice President, team Directors and grant focal points, in the management of team budget projections, including keeping HPP’s collated grant budget vs actual expense tracking up to date.

· Provide proposal and report writing support, including coordinating deadlines and cross-team inputs as requested, with order, clarity, style, and consistent terminology.

· Systematize grant inception processes

· Liaise with finance to ensure inputs and outputs are accurate

· Review contractual language and support compliance with donor contractual requirements, for example, through the creation of cheat sheets for program and finance staff

· Maintain grant records and files, ensure well-organized documentation

· Support broader Team and sub-team level budget planning, forecasting


· Bachelor’s degree required

· Demonstrated 3-5 years’ experience in a fast-paced environment

· Interest in NGO management

· Basic understanding of grant management, preferably USAID grants.

· Advanced proficiency in Microsoft Office, specifically high level of comfort with Excel

Required Skills

· Excellent organizational skills

· Excellent written and oral communication skills

· Effective planning and time management skills

Expected Start Date

As soon as possible

Reports to

Vice President, Humanitarian Policy and Practice

Salary Range

$47,500 - $51,500, plus a comprehensive benefits package

Other Duties

Other duties, responsibilities and activities may change or be assigned as the project progresses.

To Apply

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Please e-mail your resume and cover letter to jobs@interaction.org with subject line containing title HPP Senior Administrative Associate. Position will remain open until filled. All applicants must be able to provide documentation that they are legally eligible to work in the United States for an extended period. Due to the volume of applications, only finalists will be notified.

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