Monitoring, Evaluation and Learning (MEL) Coordinator

IAVI- International AIDS Vaccine Initiative
September 9, 2019
Nairobi, Kenya
Post Type
Experience (minimum)
2-5 Years
Education (minimum)
Travel Required?
Base Salary
$50,000 - 60,000


Key Responsibilities:

The Monitoring, Evaluation and Learning (MEL) Coordinator/Specialist will support the ADVANCE MEL Director in implementing MEL processes and systems. This includes:

  • supporting the development and implementation of MEL systems, tools and plans
  • ensuring systems are in place and operational and that program reporting is of high quality and meets reasonable standards
  • working with program managers on collecting, verifying and aggregating data for review
  • informing evidence-based learning and planning by providing timely and accurate data and information for quarterly review
  • working collaboratively with all relevant staff and stakeholders to build understanding of the MEL approach and support consistent implementation

Supporting the development and implementation of monitoring, evaluation and learning systems (40%)

  • Review MEL systems, processes, indicators and tools to identify MEL needs and recommend strategies as appropriate
  • Support the development and maintenance of a program MEL database system
  • Recommend strategies for strengthening data collection, interpretation and use as appropriate
  • Provide on the job training and work collaboratively to build MEL capacity of staff, volunteers and partners
  • Support staff and partners in collecting and documenting success stories, lessons learnt and promising practices using recommended templates and formats
  • Provide aggregated data and graphics for periodic program review meetings and participate in discussions as needed
  • Maintain confidentiality of monitoring and evaluation data and observe data protection and other associated guidelines – ensure these guidelines are understood and adhered to by all relevant staff and partners

Monitoring and reporting (45%)

  • Collect and review data forms or reports from staff, partners and communities as needed and enter reviewed and verified data into database and/or submit to program management
  • Lead and provide support in the compilation of Monthly, Quarterly, Bi-annual and annual reports through provision of timely, accurate and updated data
  • Resolve and give updates on issues related to quality and assist in implementing actions to address data quality concerns - review data, identify and fix inconsistencies
  • Support activities that support data use and review with guidance from the ADVANCE MEL Director. This includes summarizing data in charts and graphics using Excel or some other equally appropriate software, identifying activities that support the integration and/or triangulation of data from various data sources to identify trends, issues, potential learnings, gaps or other findings related to program quality and/or implementation

Supporting Evaluations, Assessments and Relevant Studies (15%)

  • Coordinate with the ADVANCE MEL Director as needed to share relevant program data and provide an overview of internal MEL mechanisms pertinent to commissioned evaluations
  • Assist in implementing evaluations, including reviewing data collection tools, conducting accurate data entry, transcribing interviews, and conducting basic data analysis as needed
  • Support in recruiting and training data collectors (enumerators for surveys and facilitators for focus groups and key informant interviews)
  • Manage, organize and facilitate evaluation related data collection, including communicating with the relevant authorities and communities as needed and supporting IRB follow-up when needed

Education and Work Experience:

  • Bachelor's degree in a relevant area, such as public health, education, community development or other social science
  • Minimum 3-5 years of professional experience in MEL or in related areas, such as research support
  • Experience working in humanitarian or development programs, such as public health, education, or community development
  • Experience implementing and improving monitoring and data collection systems
  • Good analytical and problem-solving skills and experience solving complex monitoring and evaluation process issues
  • Excellent computer skills and familiarity with MS Office software and ability to effectively operate MS Excel for MEL processes
  • Strong interpersonal and communication skills


  • Experience conducting basic data aggregation and analysis
  • Experience in database management
  • Experience using tablet software for data collection

Work Environment and Physical Demands:

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Mobility to perform the essential functions of the position
  • Hearing and speech sufficient to verbally communicate in person and on the telephone constantly (66-100%)
  • Typical office environment
  • Occasional travel off-site for team meetings with collaborators, as needed (up to 20%)
  • Ability to travel to IAVI offices in New York

Other Duties:

  • Perform other duties as assigned

Organizational Overview:

The International AIDS Vaccine Initiative (IAVI) is a nonprofit scientific organization whose mission is to translate scientific discoveries into affordable, accessible public health solutions to help the people who need them the most.  Since its founding in 1996, IAVI has provided scientific, research and development, and policy leadership to address the needs of communities and key populations at risk for HIV infection around the world. IAVI works with more than 100 academic, industry, government, civil society, clinical, and community partners in more than 25 countries. IAVI is committed to supporting the broad field of HIV vaccine research and to fostering collaborations that accelerate the development and availability of new prevention tools. In pursuit of our goals, we work to catalyze and support novel partnership models that engage partners from both the public and private sectors across the product development continuum.

IAVI’s global reach, including its clinical research network in five countries in sub-Saharan Africa and in India, has allowed IAVI to make fundamental contributions to understanding of the epidemiology, transmission, natural history, virology, and immunology of HIV infection. This work played a key role in facilitating the structure-based design of promising HIV vaccine candidates as well as the discovery of “broadly neutralizing antibodies” that are now being advanced as promising approaches for HIV prevention. IAVI’s integrated capabilities in vaccine discovery, development, and clinical research take advantage of biopharmaceutical industry expertise to accelerate the development and testing of novel HIV vaccine candidates.

In addition to its core HIV vaccine effort, IAVI is working to amplify its global health impact by working with partners to address other urgent unmet public health needs – such as vaccines for other infectious diseases – where our existing technologies, assets, and experience can add unique value.

IAVI Core Values

Dedication to the Mission:  We are committed to the development of safe, effective, accessible, preventive HIV vaccines for use throughout the world to achieve a world without AIDS

Innovative Evolution:  We are committed to solving complex problems in creative and innovative ways, learning from our mistakes and successes and never giving up

Integrity:  We are committed to meeting the highest ethical and professional standards in everything we do and to taking responsibility for our actions to earn respect

Collaboration:  We are committed to embracing diversity, the power of glocal teamwork and the belief that by working as one we can make a difference

Leadership and Communication

  • Proactively ask questions to understand organizational strategy and performance objectives
  • Come up with new and unique ideas to achieve objectives
  • Take proactive steps to collaborate with members from other teams/departments
  • Seek solutions to a system/process failure
  • Positively handle criticisms, complaints, and special requests
  • Directly communicate with manager, peers and team members

Disclaimer:  Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.  The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.  This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship. 

All IAVI employees are expected to follow and abide by the legal, financial, regulatory, safety, and other general guidelines of IAVI, and to conduct their activities in a manner consistent with the highest personal and professional standards.

IAVI is an equal opportunity employer and applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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