Proposal Officer

May 6, 2020
Baltimore, Maryland
Post Type
Experience (minimum)
2-5 Years
Education (minimum)
Travel Required?
Base Salary
Not specified


Proposal Officer works with the New Program Development Department together with technical and program staff to ensure successful completion and responsiveness of Jhpiego’s proposals across all donors, including US Government, Foundation, Corporate, U.N. bilateral and other funding sources. The Officer will primarily support Proposal Managers who are leading on complex prime proposals and will also directly manage sub or less complex prime opportunities to pursue Jhpiego’s strategic interests.

The Officer will conduct donor prospect research and support other efforts to pursue new business for Jhpiego, including participating in leads development, identification and dissemination of opportunities, scanning for potential new business opportunities, conducting opportunity analysis, having regular communications with field staff, tracking the status of results of ongoing projects and monitoring activities of competitors, partners and donors.

Proposal Management:

Manage sub-proposals and less complex proposals without teaming or recruitment, or new technical areas (e.g. sole source to Jhpiego, opportunities without partners, replication of current work), where Jhpiego is the prime, including production of proposal submissions, assuring on-time delivery of all documents.
In collaboration with program and technical staff, draft, edit and synthesize proposal content in the format that will be most appealing to the donor (e.g. concept note, slide deck). Content could range from pitch ideas, corporate capability statements, past performance references, and other related content.
Develop proposal writing outlines.
Support proposal managers and teams
Analyze and manage opportunity feedback from stakeholders, including to support bid and no-bid decisions
Provide regular reporting on proposal status and results
Liaise with prime contractors and organizations related to specific proposal opportunities
Work closely with the human resources office to identify and propose staff
Ensure non-technical proposal content complies with client needs
Support transition of awarded projects to implementation team

Enabling the NPD Function at Jhpiego:

Identify and track potential procurements that are consistent with Jhpiego’s core competencies and strategic interests
Gather, synthesize and support analysis of information about donors, partners and competitors
Serve as NPD counterpart for select countries
Nurture and maintain relationships with competitors, partners and donors, as appropriate
Support teams to be prepared for external facing activities (introductory or pitch meetings, conferences/networking events, etc.). This could include but is not limited to: research on donors, synthesizing info on market into a landscape analysis, organizing slide decks, drafting key messages, and other prep
Maintain updated information in Jhpiego’s internal-facing electronic libraries
Support development and implementation of office processes to improve effectiveness and efficiency
Draft, route and track contractual documents
Capture existing proposal content, relevant donor feedback and program results to present in future proposals
Support development, refinement and implementation of guidance, tools and processes to constantly improve the effectiveness & efficiency of NPD
Required Qualifications
BA with 3 years of US Government, other governments, foundation and/or corporate proposal development and/or project management experience
Working knowledge of international and US donor agencies
Ability to multi‐task and prioritize in fast-paced work environment.
Excellent communication, presentation and writing skills
Highly proficient in MS Office and online resources
Ability to work additional hours during peak times such as proposal preparation and production
Ability to self-manage, multi-task and prioritize in fast paced environment
Strong interpersonal and analytical skills
Demonstrated analytical, organizational and decision making skills
Aware of and sensitive to working with diverse groups in a developing country environment
Ability to travel independently internationally, particularly to low-resource countries
Preferred Qualifications
2 years of global health experience
Advanced degree in relevant disciplines, including public health, international development, business administration
Fluency (oral and written) in a second language (French - most preferred, Portuguese or Spanish
One year experience living and working in low and middle income countries
Familiarity with Customer Relationship Management (CRM) software

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