RECEPTIONIST/OFFICE ASSISTANT

Facebooktwitterlinkedinmail
InterAction
Published
May 1, 2018
Location
Washington, D.C.
Category
Post Type
Experience (minimum)
Not specified
Education (minimum)
High School
Travel Required?
None
Base Salary
Not specified

Description

HOURS:

Monday through Friday, 8:00am to 5:00pm - 1-hour lunch

BASIC FUNCTIONS:
Greet visitors, answer incoming phone calls, receive mail and deliveries, maintain general correspondence and e-mail, and maintain the reception area, conference rooms and Kitchen, and other duties as assigned.

RESPONSIBILITIES:

1. Answer incoming calls and direct them to the appropriate staff member. Respond to general information inquiries. Maintain general voice mail system for InterAction’s outgoing messages.
2. Greet visitors, answer their questions and announce their arrival to hosting staff. Keep reception area, conference rooms and refreshment area in presentable order.
3. Maintain the conference room meetings schedule and update the meeting schedule screen in reception area.
4. Maintain telecommunication system. Update phone system for new employees and remove separated employees. Maintain the Audio/Video system in the conference rooms.
5. Retrieve messages from the primary voice mailbox and forward them to the appropriate staff person.
6. Receive and rout incoming mail and packages. Call courier services for staff as needed.
7. Update the membership database.
8. Order and restock office supplies.
9. Perform other duties as assigned by Finance and Administration staff.

QUALIFICATIONS:
High school graduate or higher. Must have pleasant phone manners and be able to handle multiple tasks. Telephone Skills, Verbal Communication, Microsoft Office Skills, Professionalism, Customer service focus. Knowledge of database management, a plus.

PHYSICAL REQUIREMENTS:
There are no extraordinary physical requirements for the performance of the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISOR: Controller

TO APPLY

Please email your resume and cover letter to jobs@interaction.org with subject line containing:RECEPTIONIST/OFFICE ASSISTANT

. Position will remain open until filled but applications received before 5/28/2018 are preferred. Due to the expected volume of applications, only finalists will be contacted.

All applicants must be able to provide documentation that they are legally eligible to work in the United States for an extended period of time. No phone calls please.

Related Jobs

Intern, Innovative Finance   Washington, Dist. of Columbia new
August 20, 2018
August 20, 2018