Resident Senior Finance and Administration Manager: Myanmar

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National Democratic Institute
Published
June 30, 2019
Location
Washington, DC
Category
Other  
Post Type
Experience (minimum)
10+ Years
Education (minimum)
Bachelor's
Travel Required?
Not specified
Base Salary
Not specified

Description

Job Function: International
Department: Asia
Location: Burma

Resident Senior Finance and Administration Manager: Myanmar

The National Democratic Institute for International Affairs (NDI) seeks a Resident Senior Finance and Administration Manager to manage the financial, administrative, and logistical aspects of NDI's Myanmar programs, including oversight of Myanmar program subgrants. This position is based in Yangon. Reporting to the Resident Sr. Director, the Resident Senior Finance and Administration Manager oversees the administrative, financial, human resources and operations matters related to NDI's multi-year program funded by the U.S. Agency for International Development (USAID), U.S. Department of State, and the UK Department for International Development (DFID). With two field offices in Yangon and Naypyitaw, NDI's Resident Senior Finance and Administration Manager monitors field expenses against grant budgets, oversees subgrants issued to Burmese organizations; supervises administrative field staff (including human resources and accounting staff); ensures compliance with NDI policies/procedures, as well as US and UK government financial/procurement requirements; and liaises with field program teams and International Accounting in Washington, DC, on financial, operations, reporting and clearance matters.

The deadline for submitting applications is July 19, 2019. The anticipated start date for this position is September 15, 2019.

Responsibilities:

FINANCE

  • Provide oversight of financial operations in the field for programs funded by USAID, DFID, and the US Department of State
  • Manage all aspects of accounting for the Myanmar field offices, including the supervision of accounting personnel
  • Monitor program expenditures and monthly field expenses, including budget to actual expenses, and reporting on financial results and cost projections to management in Myanmar and Washington, DC
  • Use accounting and financial systems to support quality delivery of work
  • Train and guide NDI's field office accountants on NDI's policies and procedures, donor grant compliance requirements, and bookkeeping and internal controls
  • Ensure up to date and accurate reporting in TraiNet for USAID-funded activities.
  • Oversee compliance with internal controls and accounting procedures
  • Ensure all financial and accounting reports are prepared and submitted in a timely manner
  • Oversee the implementation and disbursement of subgrants to local legislative and/or civil society organizations
  • Manage field grant audits and assist DC on grant audits
  • Ensure streamlining of all financial operations of NDI Myanmar (both in Yangon, Naypyitaw, and other locations as needed, to ensure consistency)
  • Put in place and introduce additional practices and procedures to strengthen internal control mechanisms
  • Review NDI Myanmar financial and fiscal compliance on a regular basis in coordination with relevant legal and finance firms

ADMINISTRATION

  • Support the Resident Sr. Director with day-to-day internal operations of the Myanmar office
  • Work on streamlining administrative operations of NDI field offices, and put in place any needed tools, forms, and processes to support consistency, transparency, and reporting.
  • Liaise with NDI's DC-based Asia team and administrative departments to ensure all significant administrative issues are addressed and resolved appropriately, and that all follow-up is performed as requested
  • Provide guidance and counsel to international and local staff on administrative and human resource matters, in consultation with DC-based Human Resources Manager
  • Ensure compliance with national laws, NDI, and donor administrative and reporting requirements, as well as the appropriate implementation of field office policy manuals and handbooks
  • Provide regular updates to NDI headquarters on the status of NDI Myanmar registration compliance, and any changes in local labor or tax laws
  • Oversight and record keeping of donor requirements regarding special vetting for programs and partners in Myanmar
  • Implement administrative and human resources systems, in consultation with Myanmar management and relevant DC-based staff, to support NDI's programs in Myanmar
  • Supervise a team of administration staff
  • In coordination with NDI DC operations, and with NDI Myanmar staff, develop and complete a security plan for NDI Myanmar
  • Represent NDI Myanmar in security-related meetings organized by US Embassy OSAC and the UN
  • Represent NDI in INGO Forum monthly meetings and report on the meetings internally.
  • Ensure there is a daily security update e-mail internally to all NDI Myanmar staff, and that updates are provided during weekly staff meetings in NDI Myanmar offices.
  • In consultation and oversight with the Resident Sr. Director, regularly review security plans and adapt NDI's practices and profile as necessary
  • Serve as a point of contact for security issues for NDI-Myanmar (Resident Sr. Country Director is the primary contact)
  • Work with program staff to determine current and projected recruitment needs and assist in hiring, training and supervising local staff
  • Update job descriptions for national staff to accurately reflect responsibilities and processes within the organization and ensure ongoing competitive compensation in coordination with Resident Sr. Director and DC-based Human Resources staff, when necessary
  • Research and recommend options related to health insurance coverage for national staff
  • Mentor administrative staff to support increased capacity in all relevant areas

Qualifications:

  • Bachelor's degree in finance, accounting, business administration and/or a related field or equivalent experience
  • Minimum of ten (10) years in financial management, accounting, and administration, preferably for an international NGO working with USAID and DfID funding
  • Knowledge of budgeting, budget oversight, generally accepted accounting principles and the practical application of financial systems
  • Ability to design and implement accounting systems suitable to a challenging and volatile environment with unreliable and sometimes nonexistent infrastructure
  • Demonstrated management experience for organizations with international operations
  • Demonstrated experience interpreting and administering policies pertaining to local national labor codes
  • Strong interpersonal skills and demonstrated the ability to communicate clearly, effectively, and with cultural sensitivity in writing and verbally with a diverse group of co-workers, partners, and the general public
  • Previous experience with international grants administration or NDI experience preferred
  • High level of attention to detail in all aspects of work responsibilities
  • Written and verbal communications skills combined with the ability to work collaboratively with Washington-based finance and human resource staff, as well as program staff in Myanmar
  • Experience with spreadsheet software (Microsoft Word and Excel preferred); Experience with Google Apps (Gmail, Calendar, Google Drive, G+, etc.) strongly desired
  • Quicken/Quickbooks experience required
  • Ability to analyze and interpret governmental and organizational rules and regulations, including OMB Circulars A-110, A-122, and A-133
  • English language fluency required
  • International experience required

Comments:

NDI welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment and NDI employees. NDI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at NDI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities and qualified individuals who have limitations due to pregnancy, childbirth, breastfeeding or medical related condition.

Apply Here

PI111486927

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