Senior Assistant to the Secretary General

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World Conference of Religions for Peace
Published
March 1, 2021
Location
New York, NY
Category
Post Type
Experience (minimum)
2-5 Years
Education (minimum)
Bachelor's
Travel Required?
Not specified
Base Salary
Not specified

Description

World Conference of Religions for Peace is the largest and most representative global multi-religious coalition advancing common action among religious communities for peace. Headquartered in Manhattan, New York and accredited to the United Nations, Religions for Peace works through more than 90 regional and national inter-religious councils and groups, global networks of religious youth and women of faith, and a World Council of senior religious leaders. Religions for Peace creates effective multi-religious partnerships to build peace, including working to stop war, end poverty and protect the earth.

 

Position Overview 

The Senior Assistant to the Secretary General works as a member of Religions for Peace International Secretariat and reports to the Secretary General (SG) and the Deputy Secretary General (DSG). The Senior Assistant to the SG will be responsible for a broad and complex set of assignments related to scheduling to maximize the SG and DSG’s time and efficiency including full administrative, time management and executive support. Additionally, the Senior Assistant will be responsible for assisting the SG and DSG in governance and constituency relations. This position requires task prioritization, strong managerial and administrative skills, multi-cultural sensitivity.

 

Responsibilities in the Secretary General’s office include but are not limited to the following:

  • Support the day-to-day functioning of the Secretary General (SG) and Deputy Secretary General (DSG) Office;
  • Manage SG and DSG schedules efficiently and discreetly, organize regular meetings, appointments and briefings, provide administrative and logistical support as necessary;
  • Provide support to SG, DSG, and World Council (members of the Board) including planning meetings and events, video/conference calls, ground and international travel, visa arrangements, hotel accommodation, financial reconciliation/ budgeting when necessary.
  • Streamline the flow of information in Office of the SG and DSG, perform administrative tasks including clearances and signatures, reconciling receipts, screening incoming communications, proofread and edits that require DSG/SG approval, receiving high-level DSG/SG office visitors.
  • Prepare necessary background documents and briefs, attend meetings and take notes and minutes as requested by DSG and SG, prepare and send correspondence in collaboration with/ and on behalf of the DSG and SG.
  • Serve as liaison between DSG/SG Office and international partners, and World Council members; coordinate with communications team to advance the distribution of press releases and social media;
  • Assist DSG and SG in communication between national and regional Inter-Religious Councils and the International Secretariat, assist in developing strategies for expansion of institutional and individual membership of national and regional networks into the global structure;
  • Develop and maintain the contact database for the Office of the DSG/SG to advance communications with governance, constituencies, partners and vendors.
  • Manage filing/archiving system of Office of DSG/SG, ensuring safekeeping of confidential materials, coordinate the information flow and dissemination of communications to staff as required.
  • Provide other relevant assistance to the DSG/SG, Management team and World Council as requested.

 

Qualifications 

  • Bachelor’s degree in religious studies, international relations, non-profit management or related field required.
  • 2-4 years of experience supporting executives, preferably in a non-profit or inter-governmental organization.
  • 2-3 years of experience organizing events, including travel and meeting logistics.
  • Strong organizational skills that reflect ability to perform and prioritize multiple responsibilities seamlessly in a fast-paced environment with excellent attention to detail.
  • Excellent written and oral communication, as well as interpersonal skills and the ability to build relationships with staff, board members, religious leaders, and external partners and donors.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Proven ability to work with multi-religious communities around the world, inter-personal skills, multi-cultural sensitivity required.
  • Excellent knowledge and proven ability to utilize of Microsoft Office (Outlook, Word, Excel and PowerPoint)
  • Advanced computer skills in administration and coordination with a strong ability to analyze information: experience with database management/CRM software required.
  • Bilingual in English and other language(s) is a plus.

 

The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the personnel.

 

For additional information, and to apply, contact jobs@rfp.org. Application deadline is March 15th.

 

Religions for Peace provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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