Senior Manager, Executive Office

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InterAction
Published
November 9, 2020
Location
Washington, D.C.
Category
Post Type
Experience (minimum)
2-5 Years
Education (minimum)
Bachelor's
Travel Required?
Occasionally
Base Salary
Not specified

Description

Description

Job Title: Senior Manager, Executive Office

Team: Executive Office Team

Reports to: Chief Executive Officer

FLSA Status: Exempt, Full time

Classification: Senior Manager

Supervises: n/a

About InterAction

InterAction is the largest U.S. based coalition of international nongovernmental organizations (NGOs) with Members working around the world in low- and middle-income countries, fragile and post-conflict states, and emerging/growth economies. Member organizations are large and small, secular, and faith-based, focusing on people living in the world’s most poor and vulnerable places. The U.S. public, foundations, and governments support our member NGOs' work that collectively invests and manages more than $15.4 billion a year. InterAction revenues come from dues, government grants, corporate partners, fee for service, and private foundations. Using its collective voice and convening power, InterAction seeks to shape important policy decisions and actions across a wide range of issues—including foreign assistance, humanitarian relief, social and economic development, and effective, accountable governance—that advance human dignity and human potential.

Position Summary

 

The Senior Manager for InterAction’s Executive Office is responsible for the smooth operations, public outreach, strategy development, Board engagement, and policy efforts of InterAction’s Executive Office. The role includes a combination of management, administrative support, messaging development, and substantive content creation.

Key Responsibilities

  • Assist the CEO by managing engagement with high-level external partners, CEOs of Member organizations, and InterAction’s Board of Directors.
  • Scheduling internal and external meeting requests, managing the CEO’s extensive domestic and international travel, overseeing the Executive Office’s budget, maintaining financial records, managing correspondence and invoices/receipts, contract negotiations, and maintaining an Executive Office electronic filing system.
  • Manage InterAction’s strategic plan reporting, special projects, including the Fellows program, and engage external audiences.
  • Draft/refine policy documents, speeches, talking points, blogs, articles, correspondence, and other communications in collaboration with the CEO, including CEO Corner, a newsletter sent to all Member executives.
  • Coordinate all aspects of the Board meetings, including setting internal deadlines, preparing and assembling Board books, taking minutes, overseeing Board Committees, staffing the Nominations Committee, and onboarding of new Board members.
  • Manage the CEO’s fundraising and outreach to donors, and overseas all Executive Office outreach.
  • Support the planning and execution of high-level events on behalf of the CEO, including CEO Retreat; Forum CEO Track and Plenaries; Annual CEO Retreat; Women’s CEO Retreat; and InterAction’s annual Member meetings.
  • Working with the CEO and InterAction’s Executive Team, the Senior Manager is responsible for the development and assessment of InterAction’s strategic plan.
  • Provide political and strategic advice and oversee the development of all Board papers, including the organizational dashboard.
  • Assist with project management and facilitation of NGO Futures team, an InterAction initiative to evolve NGO’s ability to adapt, to change, and shape their impact.

This position has a wide degree of creativity and latitude to apply judgment and is responsible for confidential and time-sensitive material. This position provides an opportunity to connect with the leadership of InterAction Teams and all staff and to help shape the front office of a dynamic organization.

Qualifications Required:

  • Bachelor’s degree in relevant fields
  • Three to five years of professional experience in international policy, development, public administration, public policy, or business
  • Strong project management and organizational skills
  • A team player with excellent interpersonal skills
  • Exceptional writing skills
  • Critical and analytical skills
  • Strong interpersonal communication skills
  • The ability to communicate and work in a smart, professional manner
  • Well-developed research skills, including the ability to quickly assess, analyze and frame information
  • Skills in multi-tasking, prioritization, problem-solving and is detail-oriented
  • Comfortable in a fast-paced, ever-changing environment
  • Exercises good judgment and discretion, and can work with minimal direction
  • Ability to maintain a high-quality of work
  • Proficiency in Microsoft Office Suite, SharePoint, and Salesforce

Qualifications Desired:

  • Masters or equivalent work experience preferred but not required
  • Knowledge of or previous work experience in an international development organization
  • Experience supporting and coordinating the administrative functions of an extremely busy executive
  • Work with an NGO or a government agency engaged in foreign policy or multilateral institutions
  • Work with Board of Directors
  • Knowledge of Board governance
  • Fundraising experience

Other Duties

  • Work with InterAction staff in support of the work of the entire organization.
  • Coordinate Executive Office interns as needed.
  • Take on new tasks, as directed by the Chief Executive Officer, to meet the needs of a dynamic and growing organization.

Success Factors

This position requires the ability to think, plan, and implement projects from inception through evaluation. Creative problem solving, attention to detail, successful relationship management, and the ability to receive and act-upon critical feedback are necessary for success. Ultimately, success in this position is evident in an Executive Office that runs smoothly, with timely responses to all requests, orderly document storage, recordkeeping, and positive relationships with internal and external contacts.

Physical Demands and Work Environment


The physical demands and work environment characteristics described here are representative of those that must be met by an employee to perform the essential job functions of this position successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

  • Physical demands: While performing job duties, the incumbent is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. Employees must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close, distance, color, and peripheral, depth perception, and the ability to adjust focus.
  • Work Environment: The noise level in the work environment is usually moderate.
  • Domestic Travel: 2-3 times a year
  • Remote Work Through June 2021: Due to COVID InterAction’s staff is working from home

Timing

 

All applications are due by November 30, 2020

To Apply:

Please e-mail your resume, cover letter, salary expectations to jobs@interaction.org with subject line containing title " Senior Manager, Executive Office"­­. This Position will remain open until filled, but applications received before November 30 are preferred. Please note that incomplete applications will not be considered for this position.

All applicants must be able to provide documentation that they are legally eligible to work in the United States for an extended period. Due to the volume of applications, only finalists will be notified. No phone calls Please!

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