Senior Program Coordinator

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Jhpiego
Published
August 26, 2019
Location
Baltimore, Maryland
Category
Post Type
Experience (minimum)
2-5 Years
Education (minimum)
Bachelor's
Travel Required?
Frequently
Base Salary
Not specified

Description

Responsibilities

  • Support activities in start-up workplan, which could include:

1. Set up routine meetings to review status of startup plan
2. Process consultant contracts liaise with GHR to assist with setting appropriate rates for consultants
3. Manage procurement plan
4. Procure HQ items
5. Procure country items
6. Set up preferred vendors
7. Travel to country to find and set up office space, set up and pay vendors, etc.

  • Schedule routine country meetings (including HQ Ops meetings) with all relevant people, take notes including follow-up action items and person responsible
  • Maintain Team Site (notes, project file and documents) and ensure all project documents are uploaded on internal intranet site
  • Support translations needs
  • Light editing of project reports and routing reports, documents, communications materials through GECO’s Workfront system as needed
  • Support internal presentations in Baltimore for countries supported
  • Hire/pay US based vendors consultants
  • Manage procurement plan with in-country team
  • Procurement of items from US via internal Jhpiego procurement system
  • Travel support for country team to HQ or conferences
  • Registration for country team at conferences
  • Process awards/mods/ and payments for sub-awards
  • Process requests through GECO
  • Set up routine close-out meetings
  • Ensure Admin close out tasks completed (per workplan); e.g.,

1. Work with CMCD to make sure all HQ vendors paid
2. Sub-awardees closed out
3. Project Documents stored according to policy
4. Disposition plans

  • CROSS-CUTTING INTERNAL:

1. Support onboarding new SPCs
2. Participation in meetings
3. Country meetings minutes
4. Update GPO documents for country (country office address, etc.)
5. Additional items as needed

Required Qualifications

  • Proficient Spanish language skills
  • BA or equivalent with 2+ years program and administrative experience in an international environment
  • Specialty in public health preferred
  • Interest in global public health
  • Very strong organizational skills
  • Team player
  • Problem solving skills
  • Fluent in written and spoken English
  • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
  • Proficiency in writing and editing letters, reports and documents
  • Ability to interact skillfully and diplomatically with numerous counterparts, both domestically and internationally
  • Strong decision-making skills and results-oriented approach
  • Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
  • Comfortable with a team approach to programming and the ability to manage several major activities simultaneously
  • Availability to travel independently in new environments
  • Proficiency in MS Office, SHarePoint and Team Sites
  • Ability to travel 30% to low resource settings

Preferred Qualifications

  • Field based experience in low-resource settings
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