USPSC Deputy Manager for Coordination (Multiple Positions)

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USAID / BHA
Published
June 8, 2021
Location
Washington, D.C.
Category
Post Type
Experience (minimum)
5-10 Years
Education (minimum)
Bachelor's
Travel Required?
Not specified
Base Salary
$130,000 - 140,000

Description

SOLICITATION NUMBER: 720BHA21R00050

ISSUANCE DATE: June 8, 2021
CLOSING DATE AND TIME: June 29, 2021, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Global Policy, Partnerships, Programs, and Communications (G3PC), is seeking offers from qualified U.S. citizens to provide personal service as a Deputy Manager for Coordination (DMC) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsdgov/answer.dosysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

G3PC Recruitment Team
E-Mail Address: BHA.G3PCRecruitment@usaid.gov
Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the G3PC Recruitment Team via the information provided above.

Sincerely,

Sonja Stroud-Gooden
Contracting Officer

I. GENERAL INFORMATION

1. SOLICITATION NO.: 720BHA21R00050

2. ISSUANCE DATE: June 8, 2021

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: June 29, 2021, 12:00 P.M. Eastern Time

4. POINT OF CONTACT: G3PC Recruitment Team, BHA.G3PCRecruitment@usaid.gov

5. POSITION TITLE: Deputy Manager for Coordination (Multiple Positions)

6. MARKET VALUE: $122,530 - $159,286 equivalent to GS-14 (includes locality pay)

Salaries over and above the top of the pay range will not be entertained or negotiated.

If the position is for a Washington based PSC, offerors who live outside the Washington, D.C. area will be considered for employment, but no relocation expenses will be reimbursed.

7. PERIOD OF PERFORMANCE: Five (5) years.

8. PLACE OF PERFORMANCE: Washington, D.C.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slow-onset disasters such as droughts or famine, natural disasters such as earthquakes or floods, or man-made disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance falling into two conceptual areas:

● Humanitarian Response activities comprise needs-based humanitarian assistance provided to save lives, alleviate suffering, and protect human dignity during and in the aftermath of emergencies. Humanitarian assistance is grounded in humanitarian principles and is directed toward the most vulnerable populations.
● Early Recovery, Risk Reduction, and Resilience (ER4) activities will set the initial foundations for longer-term recovery as appropriate, and will work in close conjunction with humanitarian assistance. Early recovery is an approach that supports communities impacted by crises to protect and restore basic systems and service delivery. Early recovery builds on humanitarian response efforts and establishes the initial foundations of long-term recovery. Early recovery activities are implemented for a specified, appropriate timeframe that assists populations recovering from an identifiable shock. Risk reduction is the prevention of new and reduction of existing disaster risk and management of residual risk, which contributes to strengthening resilience and to the achievement of sustainable development. Resilience is the ability of people, households, communities, countries, and systems to mitigate, adapt to, and recover from shocks and stresses in a manner that reduces chronic vulnerability and facilitates inclusive growth.
BHA has seven offices, as follows:

The Bureau’s three geographic offices are: (1) Office of Africa; (2) Office of Asia, Latin America and the Caribbean; and (3) the Office of the Middle East, North Africa and Europe. Each geographic office designs, provides, and assesses humanitarian assistance for their respective regions, including assistance related to responding to, recovering from, and reducing the risk of man-made and natural disasters, while linking with other USAID investments that build resilience.

The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) shapes and influences USAID’s role within the international humanitarian system; leads engagement on a range of policy, programmatic, and operational issues; and positions the Agency to influence collective response to emergency needs across the globe.

The Office of Technical and Program Quality (TPQ) leads the Bureau's efforts to provide high-quality programmatic and technical leadership, oversight, and guidance. In addition, TPQ leads the Bureau’s external engagement with academia and coordinates research to advance the effectiveness, efficiency, and impact of humanitarian and multi-year programming.

The Office of Humanitarian Business and Management Operations (HBMO) is responsible for maintaining 24/7 operability by providing leadership, planning, quality assurance, technical expertise, and process management. HBMO ensures effective stewardship of the Bureau’s support services, including workforce planning, staffing, financial management, internal controls, facilities operations and infrastructure.

The Office of Field and Response Operations (FARO) leads and manages operational assistance and the purchase and delivery of goods and services in response to declared foreign disasters and international humanitarian needs in key functional areas, including supply-chain management, procurement, logistics, oversight, and operational coordination with the U.S. military.

INTRODUCTION

The Response Management Team (RMT) coordinates the USG response to a disaster and serves as the primary liaison between the field Disaster Assistance Response Teams (DARTs) and Washington, D.C. The purpose of the RMT is to represent USAID, oversee Washington-based support, provide interagency coordination of relief activities, coordinate within USAID and with partners, serve as representatives for relevant USAID stakeholders to other federal officials, the media and Congress, and support DART field operations. The RMT gathers and analyzes information from these various sources and evaluates the impact of strategic, political, budgetary, and other issues on the response. The RMT helps to integrate these issues with the field-level approach recommended by the DARTs to provide overall strategy recommendations to the BHA Assistant to the Administrator (AtA). The RMT coordinates with other staff in BHA to determine the best method to activate and coordinate resources, including funding, staff, commodities, and supplies.

The RMT reports to the BHA AtA and is led by a Response Director (RD), Response Manager (RM) and three (3) Deputy Managers (DMs), one each to supervise the activities of the Planning, Coordination, and Operations sections. The Deputy Manager for Coordination (DMC) is a core position and a critical piece of the RMT which leads on strategic engagement and coordination amongst the various stakeholders involved in a response.

The DMC role falls under the purview of the Response Coordination Readiness Team within G3PC’s Global Capacity and Leadership Development Division and will be assigned to specific disaster response teams as needed. Through the work of this team, G3PC plays a leading role in coordinating USG disaster response both in Washington, D.C. and the field. G3PC also shapes and influences USAID’s role within the international humanitarian system; leads engagement on a range of policy, programmatic, and operational issues; and positions the Agency to influence collective response to emergency needs across the globe.

OBJECTIVE

BHA requires the services of DMCs to serve for the Response Coordination Readiness Team on various BHA RMTs in order to meet its objectives of providing coordination expertise in support of the complex response to various crises and disasters.

DUTIES AND RESPONSIBILITIES

While on an RMT, the DMC leads the Coordination Section and is the RMT’s main point of contact for strategic coordination and engagement with external stakeholders. The success of a disaster response will depend on the ability of the DMC to work collaboratively with a broad array of stakeholders from the humanitarian landscape. The DMC must have a command of BHA’s mandate and global humanitarian assistance policies and programs. He/She must also have an understanding of how USAID, the National Security Council, the Department of State, and other USG departments and agencies function in Washington, D.C. and overseas during a disaster response. In addition, the DMC must have an advanced level of understanding of the international humanitarian architecture and be able to provide skilled guidance to interagency colleagues on working with the UN system, other public international organizations, NGOs, and donor governments during a response.

The DMC may also lead the RMT and make decisions as delegated during periods when the RM is off-shift or unavailable. The DMC works closely with the DMs for Planning (DMP) and Operations (DMO) and the Press Officer (PRO), all of whom report directly to the RM.

The position requires the ability to translate field experience into policy recommendations. Duties and responsibilities of this position are:
● Serve as the RMT’s primary point of contact for external stakeholders.
● Lead strategic engagement with external actors on behalf of the RMT, including the creation and coordination of appropriate messaging for non-media external stakeholders.
● Represent the RMT, as directed by the RM, the Response Director, or BHA AtA, at public meetings and events, interagency meetings, working groups, task forces, forums, calls, and donor coordination fora.
● As a Deputy, maintain a comprehensive understanding of the overall response, including programming, operations, and any associated challenges.
● Anticipate the needs of the response and prepare analyses, briefings, and documents as required to respond to those needs.
● In coordination with G3PC, leverage existing institutional relationships with external humanitarian actors on policy-level and strategic response issues.
● In coordination with the Planning Section, facilitate information sharing with external stakeholders; specifically, gather and share information from external meetings and contacts and distribute to relevant RMT members, as well as connect external stakeholders with RMT focal points and information products.
● In close coordination with the RMT PRO and RMT RM, serve as the RMT’s primary coordinator for Congressional engagement, liaising closely with the Bureau for Legislative and Public Affairs legislative officers on preparing information and responding to congressional queries.
● Coordinate written information—including briefers, talking points, and questions for the Record—for executive staff in coordination with other RMT members and other USG agencies and USAID bureaus and offices. Serve as the primary point of contact for the USAID Executive Secretariat, in close consultation with the DMP.
● Develop strategic messaging for congressional testimony.
● Serve as the primary resource for RMT on background information on external stakeholders to inform planning, programming, and strategy development.
● Monitor response operations to identify current or potential external stakeholder coordination issues or concerns to be addressed by the RMT.
● Work closely with the United States Mission to the United Nations’ Humanitarian Advisors in New York, Geneva and Rome to ensure they can effectively advocate and represent the response at external meetings. Specifically, keep advisors apprised of new developments and respond to requests on a timely basis.
● Prepare USAID principals for participation in high level events, such as donor pledging conferences.
● Monitor follow up to DART requests relevant to the Coordination Section, ensuring field needs are being met.
● Manage special events hosted by the RMT or BHA, including high-level events, in support of the response.
● Manage BHA’s donations information program.
● Delegate, monitor, and assure completion of above tasks to Coordination Section team members.
● Supervise Coordination Section functional positions to maintain a unified USG response effort.
● Serve as the BHA after-hours duty officer on a rotational basis, for approximately one week every six months.
● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
● As needed, may serve on temporary details within the office or region not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.

SUPERVISORY RELATIONSHIP:
The USPSC reports to the RM and directly supervises Coordination Section staff, if activated. When the RMT activates the full Coordination Section, the activated Coordination Section staff may consist of the Outreach Coordinator, Agency Liaison Coordinator, Donations Officer, Diaspora Liaison Officer, Special Issues Officer, and Agency Liaisons (e.g., liaisons to the RMT from organizations such as the U.S. Centers for Disease Control and Prevention (CDC), U.S. Public Health Service, Department of State). In addition, the Coordination Section also provides BHA Liaisons to other departments and agencies (e.g., Department of State Task Forces or the CDC Emergency Operations Center), and internal USAID Liaisons to and from the RMT. The USPSC is expected to work in very close coordination with G3PC to ensure alignment between country-specific engagement and BHA’s broader policy and institutional relationships.

SUPERVISORY CONTROLS:
Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, human rights, economics, public health, disaster management, public policy, or a related field) plus nine (9) years of progressively responsible experience working for the USG or with an International Organization (IO) in emergency relief, humanitarian assistance, and on humanitarian policy issues. Experience should include working overseas in a humanitarian context.

OR

Master’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, human rights, economics, public health, disaster management, public policy, or a related field) plus a minimum of seven (7) years of progressively responsible experience working for the USG or with an IO in emergency relief, humanitarian assistance, and on humanitarian policy issues. Experience should include working overseas in a humanitarian context.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
● Offeror is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
● Ability to obtain a Department of State medical clearance and maintain it throughout the contract.
● Must not appear as an excluded party in the System for Award Management (SAM.gov).
● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Professional Experience (25 points)
● Demonstrated ability to work with a diverse array of individuals and organizations involved in disaster response and humanitarian assistance, including U.S. Government agencies, international organizations, non-governmental organizations, and other governments.
● Proven experience in providing skilled guidance in the area of humanitarian assistance with regard to the policy implications of issues and developments, and references to international humanitarian system concepts and issues.
● Experience in coordinating with a range of humanitarian and foreign policy actors, to include USG, other donors, UN agencies, NGOs or host governments, to develop messaging and policies.
● Demonstrated knowledge of the structures, mandates, and policies of the actors within the international humanitarian architecture.
● Direct experience with U.S. policy and regulations for responses to natural disasters and complex emergencies, as well as experience with U.S. Government systems and structure.

Skills and Abilities (15 points)
● Proven diplomatic and leadership skills, and demonstrated political acumen through negotiating agreement on humanitarian issues and messaging humanitarian concerns.
● Demonstrated ability to quickly produce high quality written products.
● Demonstrated skill in oral and written communication, preparing and presenting analysis, and providing guidance.
● Demonstrated strong work ethic and ability to initiate, develop and manage multiple projects and staff members simultaneously.

Interview Performance (50 points)

Satisfactory Professional Reference Checks (10 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: BHA.G3PCRecruitment@usaid.gov

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