USPSC Deputy Manager for Planning, Venezuela Response Management Team

Facebooktwitterlinkedinmail
USAID / OFDA
Published
May 15, 2020
Location
Washington, D.C.
Post Type
Experience (minimum)
5-10 Years
Education (minimum)
Bachelor's
Travel Required?
Not specified
Base Salary
$120,000 - 130,000

Description

SOLICITATION NUMBER: 720FDA20B00046

ISSUANCE DATE: May 14, 2020

CLOSING DATE AND TIME: August 6, 2020, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Deputy Manager for Planning (DMP), for the Venezuela Response Management Team (RMT) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a)Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)Specific duties performed that fully detail the level and complexity of the work.

(c)Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d)U.S. Citizenship

(e)Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, CareerFair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown inthe solicitation.

3. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. Thisform must be physically signed. Electronic signatures will not be accepted. AID 309-2 isavailable at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

OFDA Recruitment Team

E-Mail Address: recruiter@ofda.gov

Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,

/s/

Renee Newton

Contracting Officer

 

I. GENERAL INFORMATION

1. SOLICITATION NO.: 720FDA20B00046

2. ISSUANCE DATE: May 14, 2020

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: This solicitation is open and continuous until August 6, 2020. The following are the closing dates for each review period:

June 11, 2020, 12:00 P.M. Eastern Time

August 6, 2020, 12:00 P.M. Eastern Time

Offerors not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be cancelled at OFDA’s discretion.

4. POINT OF CONTACT: OFDA Recruitment Team, recruiter@ofda.gov

5. POSITION TITLE: Deputy Manager for Planning, Venezuela Response Management Team

6. MARKET VALUE: $121,316 - $157,709 equivalent to GS-14 (includes locality pay)

Final compensation will be negotiated within the listed market value and based upon the candidate’s established salary history. Salaries over and above the top of the pay range will not be entertained or negotiated.

If the position is for a Washington based PSC, offerors who live outside the Washington, D.C.area will be considered for employment, but no relocation expenses will be reimbursed.

7. PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year options

8. PLACE OF PERFORMANCE: Washington, D.C.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to TopSecret/Sensitive Compartmented Information level clearance as provided by USAID.

11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

The Africa (AFD) Response Division and the Asia, Latin America, Europe and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations (IOs) including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These Divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia (SA).

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance. The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT).

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology (IT), human resources management including staff care, and contract and grant administration support to OFDA. The PS Division supports OFDA's mandate by providing innovative solutions for IT, staffing, funds control, budgeting, information and human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award, Audit, and Risk Management (AARM), Human Resources Management (HRM) Team (HRM), Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and Food Security and Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; engages with the U.N. to advance USG humanitarian policy objectives and to promote humanitarian principles within the USG and internationally. HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences; and serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Global Capacity and Leadership Development (Global CLD) Team, Public-Private Engagement (PPE) Team, and the United States Mission to the UN (USUN) in New York, Geneva, and Rome.

INTRODUCTION

The Venezuela DART and RMT are responsible for coordinating USAID’s humanitarian response to Venezuela. The RMT is led by a Response Manager (RM), Deputy Manager of Operations, and Deputy Manager of Planning (DMP). Its three major functional areas are Management, Planning, and Operations. The RMT collaborates with the DART Leader and OFDA Director to lead and develop the response strategy; support the DART; manages RMT activities; coordinates with USAID and partners; and serves as a representative for relevant USAID stakeholders to other federal officials, the media, and Congress. This solicitation is for the DMP on the Venezuela RMT currently located in Washington, DC who manages the Planning Section of the RMT. The RMT Planning Section coordinates the response strategy and planning process; prepares information products; coordinates programs and award funding; and coordinates with other USG agencies, and implementing partners.

OBJECTIVE

OFDA requires the services of DMP in order to meet its objectives of programming, monitoring, coordinating, and evaluating USG humanitarian programs in Venezuela, and/or adjacent countries.

DUTIES AND RESPONSIBILITIES

Management and Supervision

The DMP is responsible for supporting the RM with managing RMT activities, setting the strategy for the response, overseeing the Planning Team, and ensuring actions of these functional areas support the response strategy and goals. Under the leadership of the RM the DMP aims to achieve the following key results:

• Effectively execute OFDA’s mandate and mission for the humanitarian response.

• Ensure strategic focus, productivity, and morale through purposeful leadership.

• Maintain an influential role in representing humanitarian principles and beneficiary and partner needs with USG decision makers.

• Leverage OFDA’s response systems to achieve optimal outcomes for the RMT and beneficiaries.

• Create an environment oriented to trust, open communication, creative thinking, and cohesive team effort within the team and the wider RMT and DART.

Strategy

• In consultation with the RM and DART Leader, develop the strategic and programmatic transition strategy for the response.

• Ensure team, programmatic, operational, and other actions are aligned with and accountable to the overall response strategy.

• Conduct regular planning sessions. Ensure regular attendance and contributions from all RMT planning members into the team’s operational planning process.

Planning

• Manage the Planning Section of the RMT.

• Oversee the grant-making process, ensures that all procedures are followed and that the grants support the overall strategic vision established by the OFDA Director.

• Ensure that grant-related activities are recorded in internal systems appropriately.

• Delegate, monitor, and assure completion of tasks assigned to the planning section.

• Monitor RMT follow-up to DART requests relevant to the planning section, ensures field needs are being met.

Communication

• Advise and support the strategic planning functional coordinators in collecting, analyzing, reporting, and disseminating disaster data information.

• Communicate with participating USG agencies and external organizations to coordinate response activities and negotiate serious and complex issues of considerable consequences related to humanitarian principles, access, and program objectives.

• Support and coordinate the communications of the OFDA Director, RM, the DART Team Leader and the Country Team Leaders aimed at developing informed strategic plans that meet OFDA’s disaster response objectives.

• Support and coordinate communications among key OFDA leaders in this response to assist in developing strategic plans and ensure that response activities meet OFDA’s objectives.

• Oversee development and clearance of RMT products.

General Duties

• Take measures to recognize the effect of stress in self and team members and take appropriate staff care measures to ensure the well-being of all assigned personnel.

• As needed, may serve on temporary detail within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

• Ensure timely reporting of response activities through written cables, analyses, strategies, oral briefings, and other modalities.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and will report to the RM or his/her designee.

SUPERVISORY CONTROLS:

Supervisor sets overall objectives and resource available. The USPSC consults with supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, economics, public health, disaster management, or a related field), plus nine (9) years of progressively demonstrated experience in emergency relief, disaster risk reduction, and/or disaster preparedness programming and management. Three (3) years of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations. Experience in managing teams, especially in disaster response environments, is required.

OR

Master's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, economics, public health, disaster management, or a related field), plus seven (7) years of progressively demonstrated experience in emergency relief, disaster risk reduction, and/or disaster preparedness programming and management. Three (3) years of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations. Experience in managing teams, especially in disaster response environments, is required.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

• Offeror is a U.S. Citizen.

• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

• USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

• Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.

• Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

• Ability to obtain a Department of State medical clearance.

• Must not appear as an excluded party in the System for Award Management (SAM.gov).

• Satisfactory verification of academic credentials.

QUALITY RANKING FACTORS (QRFs)

(Used to determine the competitive ranking of qualified offerors in comparison to other offerors. The factors are listed in priority order from highest to least. The evaluation of QRF responses will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process.)

QRF #1 The Deputy Manager for Planning (DMP) is responsible for supervising up to six (6) people with a wide variety of responsibilities. Please demonstrate your ability to manage a large and diverse staff in a headquarters setting, including your experience in motivating, empowering, mentoring, and fostering staff development in an intensely busy environment. (Limit response to 500 words.)

QRF #2 The DMP closely supports the Response Manager (RM) and will at times be asked to act as the RM when the RM is absent or assigned elsewhere. The RM is responsible for leading the overall team (currently a staff of approximately 15 people including DMP and three other direct reports) and represents the RMT to stakeholders including the OFDA director, senior Agency officials, other US Government agencies, and representatives from the humanitarian community. Please describe your experience with leadership roles including representing and coordinating with senior officials. (Limit response to 500 words.)

QRF #3 Please describe your demonstrated program development and management experience in the field of humanitarian assistance and disaster relief, including your experience developing strategic, programmatic, and budget plans. (Limit response to 500 words.)

QRF #4 Please describe your experience that demonstrates a strong knowledge of the international humanitarian assistance system and the US Government’s role in that. (Limit response to 500 words.)

QRF #5 Please describe your oral and written communication skills as demonstrated through reports, briefings, and other communications. (Limit response to 500 words.)

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the QRF responses. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

The Offeror Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 10 points

QRF #2 – 10 points

QRF #3 – 10 points

QRF #4 – 5 points

QRF #5 – 5 points

Interview Performance – 40 points

Satisfactory Professional Reference Checks – 20 points

Total Possible Points: 100

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the QRFs shown in the solicitation.

3. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: recruiter@ofda.gov

To apply for this job, please login to NGO Job Board.

Related Jobs

June 4, 2020
Senior Grants Manager   Washington, D.C. new
June 3, 2020
Program Associate, Initial Resettlement   Silver Spring, Maryland
June 2, 2020