USPSC Global Programs Deputy Team Leader

Facebooktwitterlinkedinmail
USAID / OFDA
Published
April 17, 2019
Location
Washington, D.C.
Post Type
Experience (minimum)
5-10 Years
Education (minimum)
Bachelor's
Travel Required?
Occasionally
Base Salary
$110,000 - 120,000

Description

Position Title: Global Programs Deputy Team Leader
Solicitation Number: 720FDA19B00026
Salary Level: GS-14 Equivalent: $117,191 - $152,352
Issuance Date: April 17, 2019
Closing Date: May 8, 2019
Closing Time: 12:00 P.M. Eastern Time

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Global Programs Deputy Team Leader (GPDTL) under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.
3. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&
sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when application materials have been received. Offerors should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

OFDA Recruitment Team
E-Mail Address: recruiter@ofda.gov
Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,

Renee Newton
Contracting Officer

Solicitation for USPSC Global Programs Deputy Team Leader

1. SOLICITATION NO.: 720FDA19B00026

2. ISSUANCE DATE: April 17, 2019

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: May 8, 2019 12:00 P.M. Eastern Time

4. POSITION TITLE: Global Programs Deputy Team Leader

5. MARKET VALUE:

GS-14 equivalent ($117,191 - $152,352 - includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s established salary history. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

6. PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year options

7. PLACE OF PERFORMANCE: Washington, D.C.

8. STATEMENT OF WORK

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia (SA).

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance. The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT).

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology (IT), human resources management including staff care, and contract and grant administration support to OFDA. The PS Division supports OFDA's mandate by providing innovative solutions for IT, staffing, funds control, budgeting, information and human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award, Audit, and Risk Management (AARM) Team, Human Resources Management (HRM) Team, Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and the Food Security and Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; engages with the UN to advance USG humanitarian policy objectives and to promote humanitarian principles within the USG and internationally. HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences; and serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Global Capacity and Leadership Development Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN) in New York, Geneva and Rome.

INTRODUCTION

The Global Programs Team develops and manages a portfolio of diverse programs designed to build the capacity of key UN humanitarian agencies, other Public International Organizations (PIOs), and NGOs; provide leadership on key programmatic policy initiatives; strengthen leadership capacity in the humanitarian system; and fund critical research through academic institutions, think tanks, and other humanitarian stakeholders.

The Global Programs Deputy Team Leader (GPDTL) position will serve as an integral part of the HPGE Division and will closely coordinate with other parts of the USG community on humanitarian issues. The GPDTL will manage a multi-million dollar program portfolio of grants to PIOs, as well as a strategic portfolio of global policy and research-oriented grants to a number of NGOs. The GPDTL will assist the Global Programs Team Leader (GPTL) in managing the Global Programs Team, strengthening institutional relationships with international organizations, NGOs and think tanks, and will also serve as an office-wide resource on issues pertaining to funding of PIOs. This position will help manage the Global Programs Team in the GPTL’s absence.

OBJECTIVE

OFDA requires the services of a GPDTL in order to meet its objectives of programming, coordinating with other donors, and managing institutional relationships with partner organizations.

9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

The GPDTL will provide critical analysis on programming with PIOs, will manage a complex multi-million dollar portfolio of grants, will serve as an office-wide resource on grant-making and procurement regulations as they pertain to PIOs, and will interface regularly with the Disaster Response Divisions regarding funding to PIOs. He/She will also work with other parts of the DCHA bureau, with the Office of the General Counsel, and with the Office of Acquisition and Assistance to ensure grant-making processes are functioning in an effective manner. The GPDTL will also anticipate and prepare documents and briefing memos on humanitarian issues for important meetings and events. He/She will assist and support the GPTL in planning, organizing and overseeing OFDA’s global program grants management functions. The GPDTL will be a principal source of information and advice to OFDA staff on procedures pertaining to the global grants management.

The GPDTL administers a diverse multi-million dollar portfolio of globally-funded OFDA programs, many of which are implemented by UN agencies and other PIOs. In addition to managing a discrete portfolio, the GPDTL works with the GPTL to provide critical guidance on OFDA’s relationship with PIOs, as well as guidance on internal USAID regulations and policies impacting these relationships.

Under the guidance of the GPTL, the GPDTL will also manage critical issues with the UN and NGO community on behalf of OFDA, DCHA offices, and other USG agencies and must have the ability to multi-task. The assignment requires providing expert analytical and advisory support on a wide range of humanitarian issues for the planning, development and execution of U.S. foreign policy objectives within a broad and complex environment.

Contacts will be within the USG, as well as personnel at U.S. posts worldwide, senior analysts and officials in international organizations and other agencies, experts, and representatives of NGOs.

The GPDTL will assist in managing the Global Programs Team, and will be required to be available for deployments possibly lasting up to 90 days or 30% of the year.

The GPDTL duties and responsibilities will include the following:

Award Portfolio Management:
• Become certified and serve as the Contracting Officer’s Representative (COR) and Agreement Officer’s Representative (AOR) for awards managed by the HPGE Team. This includes ensuring adequate Continuous Learning Points (CLPs) to maintain AOR/COR certification.
• Conduct quality assurance and lead peer reviews of grant documentation in the HPGE Global Programs Team.
• Manage the PIOs award portfolio.
• Ensure consistency and compliance in OFDA’s grant management processes.

Award Guidelines and Regulations:
• Promote uniform policies and procedures for relating to partner agencies on grant management.
• Facilitate OFDA Guidelines for Proposals trainings to NGO partners, and facilitate internal training to OFDA staff on managing awards and how to fund PIOs.
• Participate on Agency-wide working groups to ensure award consistency on all levels, including policy-related decisions that impact programs such as: partner vetting, Automated Directive System (ADS) revisions and PIO categorical inclusions.
• Mentor and train new HPGE staff on PIO and NGO awards processing.
• Develop internal guidance to streamline the awards process and serve as an OFDA-wide resource on USAID policies governing PIOs, particularly related to the International Disaster Assistance (IDA) account.
• Serve as a member of the internal AARM Team to assist in formulating and maintaining OFDA grants guidelines.
• Lead on competitive solicitations, including Requests for Proposals and Annual Program Statements.
• Serve as the principal technical resource on PIO awards, including policy coordination and adherence to USG regulations.
• Address complex questions and concerns from OFDA staff and PIO partners related to award standard provisions and policies.
• Evaluate compliance with existing processes and procedures.

External Relations:
• Maintain communications and relationships with partner organizations/offices, both within and outside the USG, to ensure essential coordination of actions and information exchanges. Respond to inquiries, perform outreach services, and facilitate their access to OFDA staff.
• Coordinate planning and help manage quarterly and annual consultations with partner agencies and organizations, particularly bilateral meetings with PIOs.
• Manage visits of senior UN officials engaged in programmatic responses to ongoing humanitarian crises, including liaising with other USAID offices and USG interagency.
• Develop and maintain relationships with partner organizations/offices, both within and outside the USG to ensure essential coordination of actions and information exchanges.
• Represent USAID at senior-level meetings with other USG agencies and in large scale events focused on humanitarian assistance sponsored by members of the international community.
• Represent USAID at donor meetings covering a broad range of humanitarian programming issues and provide DCHA Bureau with analysis and guidance on programming within the UN system.
• Anticipate the needs of the organization regarding developments in the areas of programming and prepare analyses, briefings, documents and meetings as required.
• Attend various UN and other meetings and provide authoritative information and views to formulate USG programming strategies and influence UN programming policy.
• Develop and maintain cooperative working relationships with other relevant USAID offices and serve as an expert point of contact for these groups in the area of programming.
• Represent DCHA on specific programming issues of concern with international organizations and NGOs.

Internal Coordination:
• As needed, serve as the back-up for the GPTL.
• Coordinate with the Office of the General Counsel and the Office of Acquisition and Assistance, to ensure timely grant processes. This includes keeping track of the latest PIO standard provisions and ADS 308 policy.
• Actively participate and lead on Technical Evaluation Committees.
• Review actions for GPTL clearance and/or approval.
• Maintain and encourage outreach to OFDA Divisions concerning global programs. As needed, serve as the back-up for the GPTL. Lead on activities with OFDA colleagues, including coordination with DCHA’s Office of Food for Peace (FFP) on humanitarian assistance issues.
• Work closely with the GPTL to formulate the HPGE Team’s internal budget, including drafting narrative justifications and budget revisions.

Administrative and Other General Duties and Responsibilities:
• Serve as Acting GPTL when the Team Leader is out of the office.
• Lead in the preparation of memoranda and briefing papers, including liaising with other HPGE divisions and other DCHA offices to provide input and country-level feedback.
• Actively respond to follow-up actions regarding ongoing and current emergency programs.
• In collaboration with the GPTL, supervise and mentor members of the program team by assigning/balancing workloads, reviewing work products, addressing personnel issues and any other management tasks as needed.
• Assist with identifying, distributing and balancing workload and tasks among Global Program Team members in accordance with established work flow, and making adjustments to ensure timely accomplishment of assigned team tasks.
• Analyze complex policies and make recommendations to senior management related to global programs.
• Help manage and communicate team assignments and deadlines.
• Assist in promoting and cultivating team morale and workplace collaboration.
• Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
• Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months; and
• As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
● As needed, may serve on temporary details within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from the Global Programs Team Leader or his/her designee, with guidance from the Division Director or his/her designee.

SUPERVISORY CONTROLS:
Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC plans, designs and carries out programs, projects, studies or other work in close consultation with his/her supervisor and other team members.

10. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12. START DATE: Immediately, once necessary clearances are obtained.

13. POINT OF CONTACT: See Cover Letter.

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, human rights, economics, public health, disaster management, public policy or a related field) plus minimum of nine (9) years of progressively responsible experience working in emergency relief and humanitarian assistance and on humanitarian policy issues, two (2) years of USG experience managing complex humanitarian programs. Experience must include work with a humanitarian organization, such as a USG foreign assistance agency, UN, IO, or international humanitarian NGO. At least one year of field experience is required.

OR

Master’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, human rights, economics, public health, disaster management, public policy or a related field) plus minimum of seven (7) years of progressively responsible experience working in emergency relief and humanitarian assistance and on humanitarian policy issues, two (2) of USG experience managing complex humanitarian programs. Experience must include work with a humanitarian organization such as a USG foreign assistance agency, UN, IO, or international humanitarian NGO. At least one year of field experience is required.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
• Offeror is a U.S. Citizen.
• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
• USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
• Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
• Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
• Ability to obtain a Department of State medical clearance.
• Must not appear as an excluded party in the System for Award Management (SAM.gov).
• Satisfactory verification of academic credentials.

QUALITY RANKING FACTORS (QRFs)
(Used to determine the competitive ranking of qualified offerors in comparison to other offerors. The factors below are of equal value. The evaluation of QRF responses will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process.)

QRF #1 Proven ability in all aspects of international grant management in the humanitarian sector, including proven experience in developing detailed program budgets; creating processes to support international grant management; streamlining business process procedures; and detailed analysis of global humanitarian response programs.

QRF #2 Proven experience in providing expert guidance in the area of humanitarian assistance with regard to the policy implications of issues and developments, based on hands-on operational experience in the field of humanitarian action and a thorough on-the-ground knowledge of the international humanitarian system concepts, and issues. An understanding of the structures, mandates, and policies of the United Nations system is required.

QRF #3 Demonstrated ability to consistently and independently lead and actively perform in a high visibility, high-pressure environment and accurately represent the USG policy positions. Proven ability of a strong work ethic and ability to initiate, develop and manage multiple projects simultaneously is required.

QRF #4 Demonstrated ability to provide management oversight within a team structure. Demonstrated ability to ensure that team members are able to multi-task and consistently and independently perform in a high visibility, high-pressure environment and accurately represent USG policy positions. Strong work ethic and ability to initiate, develop, and manage multiple projects and staff members simultaneously. Proven diplomatic and leadership skills, and demonstrated political acumen.

QRF #5 Proven experience and demonstrated ability in oral and written communications, including preparing and presenting expert analysis to senior officials, soliciting sensitive information, negotiating agreements, and facilitating presentations to USG officials, NGO and PIO partners.

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.

The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.

The Offerors Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 10 points
QRF #2 – 10 points
QRF #3 – 10 points
QRF #4 – 10 points
QRF #5 – 10 points

Interview Performance – 30 points

Satisfactory Professional Reference Checks – 20 points

Total Possible Points: 100

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the QRFs shown in the solicitation.

3. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: recruiter@ofda.gov

Related Jobs