USPSC MIT Team Lead

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USAID / BHA
Published
December 16, 2020
Location
Washington, D.C.
Post Type
Experience (minimum)
5-10 Years
Education (minimum)
Bachelor's
Travel Required?
Not specified
Base Salary
Not specified

Description

SOLICITATION NUMBER: 720BHA21R00004

ISSUANCE DATE: December 15, 2020
CLOSING DATE AND TIME: October 7, 2021, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Humanitarian and Management Operations (HBMO), is seeking offers from qualified U.S. citizens to provide personal services as a Team Leader for Management and Integration (MIT) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

HBMO Recruitment Team
E-Mail Address: BHA.HBMORecruitment@usaid.gov
Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the HBMO Recruitment Team via the information provided above.

I. GENERAL INFORMATION

1. SOLICITATION NO.: 720BHA21R00004

2. ISSUANCE DATE: December 15, 2020

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: This solicitation is open and continuous until June 2, 2021. The following are the closing dates for each review period:

January 5, 2021, 12:00 P.M. Eastern Time
April 7, 2021, 12:00 P.M. Eastern Time
July 7, 2021, 12:00 P.M. Eastern Time
October 7, 2021, 12:00 P.M. Eastern Time

Offerors not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be cancelled at HBMO’s discretion.

4. POINT OF CONTACT: HBMO Recruitment Team, BHA.HBMORecruitment@usaid.gov

5. POSITION TITLE: Team Leader for Management and Integration (Multiple Positions)

6. MARKET VALUE: $121,316 - $157,709 equivalent to GS-14 (includes locality pay)

Final compensation will be negotiated within the listed market value and based upon the candidate’s established salary history. Salaries over and above the top of the pay range will not be entertained or negotiated.

If the position is for a Washington-based PSC, offerors who live outside the Washington, D.C. area will be considered for employment, but no relocation expenses will be reimbursed.

7. PERIOD OF PERFORMANCE: Two (2) years, with three (3) one-year options

8. PLACE OF PERFORMANCE: Washington, D.C.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slow-onset disasters such as droughts or famine; natural disasters such as earthquakes or floods; or human-made disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance focusing on the following three pillars:

• Early Response and Disaster Relief programs are committed to responding early, protecting lives and livelihoods, reducing the impact of disasters on vulnerable populations, and helping households and communities to maintain their assets and their capacities for self-recovery.
• Early Recovery programs consist of activities that capitalize upon and protect opportunities for communities to restore and improve systems impacted by disasters, maintaining markets, service delivery, and supportive social networks after a crisis has occurred.
• Risk Reduction and Humanitarian Transition programs build resilience at household, community, and national levels; catalyze and sustain development efforts; and support the advances gained on the Journey to Self-Reliance. In addition, BHA will seek to link its life-saving emergency interventions to longer-term programs that move targeted communities forward.

BHA has seven offices, as follows:

The Bureau’s three geographic offices are: (1) Office of Africa; (2) Office of Asia, Latin America, and the Caribbean; and (3) the Office of the Middle East, North Africa, and Europe. Each geographic office designs, provides, and assesses humanitarian assistance for their respective regions, including assistance related to responding to, recovering from, and reducing the risk of human-made and natural disasters, while linking with other USAID investments that build resilience.

The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) shapes and influences USAID’s role within the international humanitarian system; leads engagement on a range of policy, programmatic, and operational issues; and positions the Agency to influence collective response to emergency needs across the globe.

The Office of Technical and Program Quality (TPQ) leads the Bureau's efforts to provide high-quality programmatic and technical leadership, oversight, and guidance. In addition, TPQ leads the Bureau’s external engagement with academia and coordinates research to advance the effectiveness, efficiency, and impact of humanitarian and multi-year programming.

The Office of Humanitarian Business and Management Operations (HBMO) is responsible for maintaining 24/7 operability by providing leadership, planning, quality assurance, technical expertise, and process management. HBMO ensures effective stewardship of the Bureau’s support services, including workforce planning, staffing, financial management, internal controls, facilities operations, and infrastructure.

The Office of Field and Response Operations (FARO) leads and manages operational assistance and the purchase and delivery of goods and services in response to declared foreign disasters and international humanitarian needs in key functional areas, including supply-chain management, procurement, logistics, oversight, and operational coordination with the U.S. military.

INTRODUCTION

The Management and Integration Team (MIT) Team Lead is responsible for ensuring that the key functions and tasks of the team are performed, including: supporting office leadership, divisions, and teams; supporting the management needs of the office; and ensuring integration of policies, practices, guidance, and learning between the office and the rest of the bureau. The MIT Team Lead is also responsible for the oversight and supervision of MIT staff. The Team Lead is a critical role within BHA for advising BHA office leadership on relevant policy issues and facilitate the dissemination of office-specific guidance and policy to staff, briefing office leadership on relevant issues, such as office tasker output and represent respective office equities in BHA-wide efforts, and working on office-wide budget formulation.

The MIT Team Lead is a critical position for ensuring that the new BHA is able to function efficiently and effectively and to meet its mandate as a new combined bureau. The MIT Team Lead will serve in roles that are currently unfilled or being handled with temporary staff details, leading to a lack of continuity. These Team Lead positions will serve as essential connections to the BHA front office and ensure the new Bureau operates consistently across all offices in its first year of operation as a new Bureau.

OBJECTIVE

The Team Leader for the Management and Integration Team (MIT) is responsible for ensuring that the key functions and tasks of the team are performed, including: supporting office leadership, divisions, and teams; supporting the management needs of the office; and ensuring integration of policies, practices, guidance, and learning between the office and the rest of the bureau. The MIT Team Leader is also responsible for the oversight and supervision of MIT staff.

DUTIES AND RESPONSIBILITIES

Management and supervision:
• Ensure the MIT is fulfilling the team’s mandate to focus on the office’s effective operations and administration.
• Manage the activities of the MIT and provide training, guidance, and support, as needed.
• Conduct quality assurance on final work products, ensuring accurate and error-free work products from the team.
• Propose efficiencies to ensure a high level of customer service, and proactively problem-solve and mitigate risks before they arise.
• Create and maintain a collaborative and effective team environment while setting the tone and example for open communication and regular coordination; a work environment conducive to mutual respect; clear expectations for performance; and clear delegations of roles, responsibilities, and authority.
• Ensure MIT management and supervision structure are in place; ensure performance evaluations, staff development plans, and training are in place for the entire MIT team; and effectively address performance issues of DEI Team staff, as needed.
• Demonstrate consistent accountability for adherence to and knowledge of laws, executive orders, and USAID’s policies which prohibit Equal Employment Opportunity (EEO) and other non-EEO employee rights infringements as well as the agencies zero tolerance for sexual misconduct, including harassment, exploitation and abuse of any kind.
• Encourage staff participation in initiatives/programs that promote diversity, equity and inclusion, and combat harassment in the workplace.
• Responsibly and intentionally create a culture of civility and respect whereby both managers and employees are expected to behave professionally at all times.
• Set workload and direct assignments for MIT staff.

Integration, engagement, coordination and communication:
• Ensure the MIT is fulfilling the team’s functional role including administrative actions, operations functions, tasker management, and coordinating with other BHA offices.
• Ensure the MIT fulfills timely routing and completion of office taskers and data calls, including adherence to Agency templates and guidance, and high-level clearance management, in coordination with the bureau front office.
• Liaise with the BHA Front Office (FO) MIT and other BHA Office MITs to ensure coordination and policy coherence across BHA.
• Advise office leadership on relevant policy issues and facilitate the dissemination of office-specific guidance and policy to staff.
• Routinely brief office leadership on relevant issues, such as office tasker output and represent respective office equities in BHA-wide efforts.
• Advise and assist office leadership with office budget formulation, tracking, and coordination as appropriate.
• Liaise with other MIT team leads, the BHA FO MIT, the Office of Humanitarian Business Management Operations (HBMO), and other Bureau staff as needed to appropriately identify relevant connections and equities with other BHA and USAID entities.
• Supervise the MIT’s staff development and delivery of office-wide tasker guidance and training sessions.
• Ensure communication that is sent to MITs for office-wide dissemination is shared with the office staff.
• Ensure the MIT staff are performing critical administrative functions including staff onboarding, recruitment, development, and admin support such as travel support, time and attendance, administrative onboarding, and staff evaluations; internal office meeting, conference, and event planning and management; office space and email list management; and IT support coordination.
• Review office-level input and activities related to audits, internal controls, and ADS revisions as appropriate.
Programs Support:
• Identify and address opportunities for knowledge management and learning within the office.
• Support strategy development across the Office, which may include relaying direction from office leadership and ensuring divisions are adhering to upcoming deadlines and current policy and process requirements.
• Lead project management initiatives and/or office-level strategic planning for internal operations within the assigned office.

Additional Support:
• Sign up for and serve as needed on Washington-based Response Management Teams (RMTs), which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will vary.
• Serve as the BHA after-hours duty officer on a rotational basis for approximately one week every six months.
• As needed, serve on Disaster Assistance Response Teams (DARTs) which may require immediate (within 24 hours) deployment overseas for an extended period of time.
• As needed, may serve on temporary detail within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the scope of work provided.
• Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and report to the Office Director or his/her designee.

SUPERVISORY CONTROLS:
Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to: international relations, international business, communications, human rights, economics, public health, disaster management, public policy, project management, or a related field) plus a minimum of nine (9) years of progressively responsible professional experience working in communications, business or strategic planning with a minimum of two (2) years of humanitarian, resilience, development or early recovery experience. A minimum of one (1) year of previously managing staff required.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to: international relations, international business, communications, human rights, economics, public health, disaster management, public policy, project management or a related field) plus a minimum of seven (7) years of progressively responsible professional experience working in communications, business or strategic planning with a minimum of two (2) years of humanitarian, resilience, development or early recovery experience. A minimum of one (1) year of previously managing staff required.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
● Offeror is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
● Ability to obtain a Department of State medical clearance.
● Must not appear as an excluded party in the System for Award Management (SAM.gov).
● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows:

Professional Experience (30 points)
• Demonstrated experience creating a collaborative environment for a team of diverse staff in a fast-paced environment while meeting ongoing deadlines.
• Demonstrated experience negotiating outcomes among multiple layers of stakeholders with competing demands.
• Demonstrated experience independently analyzing and identifying trends within an international organization, and then leading implementation of changes.
• Demonstrated experience in communicating complex and sensitive subjects both written and oral to staff of all levels.
• Demonstrated experience in leading teams within a high-pressure environment.

Interview Performance (40 points)

Timed Writing Test (20 points)

Satisfactory Professional Reference Checks (10 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: BHA.HBMORecruitment@usaid.gov

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