USPSC Regional Advisor/Deputy Team Leader

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USAID / OFDA
Published
September 8, 2020
Location
Adana, Turkey
Post Type
Experience (minimum)
5-10 Years
Education (minimum)
Bachelor's
Travel Required?
Frequently
Base Salary
$100,000 - 110,000

Description

SOLICITATION NUMBER: 720FDA20B00070

ISSUANCE DATE: August 6, 2020
CLOSING DATE AND TIME: February 22, 2021, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Regional Advisor/Deputy Team Leader (RA) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&
sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

OFDA Recruitment Team
E-Mail Address: recruiter@ofda.gov
Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,

Renee Newton
Contracting Officer

I. GENERAL INFORMATION

1. SOLICITATION NO.: 720FDA20B00070

2. ISSUANCE DATE: August 6, 2020

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS:

This solicitation is open and continuous until February 22, 2021. The following are the closing dates for each review period:

September 16, 2020, 12:00 P.M. Eastern Time (Deadline extended)
November 25, 2020, 12:00 P.M. Eastern Time
February 22, 2021, 12:00 P.M. Eastern Time

Offerors not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be cancelled at OFDA’s discretion.

4. POINT OF CONTACT: OFDA Recruitment Team, recruiter@ofda.gov

5. POSITION TITLE: Regional Advisor/Deputy Team Leader

6. MARKET VALUE: $92,977 - $120,868 equivalent to GS-14 (not eligible for locality pay)

Final compensation will be negotiated within the listed market value and based upon the candidate’s established salary history. Salaries over and above the top of the pay range will not be entertained or negotiated.

7. PERIOD OF PERFORMANCE: Two (2) years, with three (3) one-year options

8. PLACE OF PERFORMANCE: Adana, Turkey

There may be an initial training program in Washington, D.C. for three months, which will include formal classroom training and on-the-job training; and may include security training. After completion of Washington training, the Regional Advisor/Deputy Team Leader (RA) will be assigned to the place of performance.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia (SA).

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance. The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT).

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA. The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award, Audit, and Risk Management (AARM) Team, Human Resources Management (HRM) Team, Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and the Food Security and Livelihoods Team.
The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally. The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences. It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Global Capacity and Leadership Development Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN) in New York, Geneva, and Rome.

INTRODUCTION

To fulfill its mandate, and to effectively respond to disasters worldwide, OFDA has established six regional offices in the following locations: San Jose, Costa Rica; Nairobi, Kenya; Dakar, Senegal; Pretoria, South Africa; Budapest, Hungary; and Bangkok, Thailand. OFDA also has other, smaller sub-regional and program offices around the world.
The regional offices are headed by Senior Regional Advisors (SRAs), who work closely with Team Leaders in Washington, DC and report to the appropriate Division Director. SRAs serve as the regional team leaders for all response, preparedness and Disaster Risk Reduction (DRR) activities. SRAs serve as key interlocutors with embassies and missions in a disaster, and may serve as the DART Leader, if needed. SRAs are also principally responsible for managing regional offices, monitoring all grants on humanitarian assistance program implementation, overseeing sub-regional offices as appropriate, supervising the office staff, and developing, in consultation with their respective Regional Advisors (RAs) and Washington-based Team Leaders, the multi-year non-response program strategies for their respective regions. SRAs coordinate with OFDA on disaster response activities, determine program priorities, and identify and formulate disaster preparedness, mitigation, and training programs for their respective regions.
The RAs report to the SRA; they ensure that OFDA’s objectives for disaster response and assistance, strategic reporting and analysis are met. The RAs are responsible for monitoring and reporting on OFDA-funded programs and activities, and formulating disaster response, preparedness, mitigation and training programs for the region.
RAs also fulfill various roles on OFDA’s DARTs and RMTs for specific responses. DARTs and RMTs are responsible for coordinating the USG’s humanitarian response, establishing programs to meet clearly defined humanitarian needs, and overseeing OFDA’s current and future humanitarian assistance programming.

OBJECTIVE

OFDA requires the services of a Regional Advisor/Deputy Team Leader based in Adana, Turkey to serve as the Syria Response Deputy Team Leader in order to meet its objectives of programming, monitoring, coordinating, and evaluating USAID humanitarian assistance programs in Syria. In addition, the Regional Advisor/Deputy Team Leader is responsible for managing response staff, operations, and programs in close coordination with the Team Leader for the Syria Response. Should the Syria DART no longer be required to maintain a full-time presence in Turkey to oversee USAID’s humanitarian response there, the Regional Advisor/Deputy Team Leader would be reassigned/relocated to a geographical location where the individual’s services are needed.
OFDA has been responding to humanitarian needs resulting from the conflict in Syria since February 2012. The USG has allocated over $10.5 billion in humanitarian assistance to support humanitarian programs. USAID’s programs are currently being managed by a DART, located in Turkey and Jordan, and supported by an RMT in Washington, DC. USAID anticipates significant additional humanitarian programming in 2020 and beyond.

DUTIES AND RESPONSIBILITIES
The Regional Advisor/Deputy Team Leader is required to reside in Adana, Turkey as determined in consultation with the U.S. Embassy and the USAID Mission and subject to security and programmatic considerations. The individual must be prepared to function effectively in a challenging and restrictive work environment and be willing to adhere strictly to U.S. Embassy security guidelines.

The Regional Advisor/Deputy Team Leader is responsible for supporting the Team Leader with managing Syria response activities, setting the strategy for the response, overseeing the three functional areas of the team (Planning, Coordination, and Operations), and ensuring actions of these functional areas support the response strategy and goals. The Regional Advisor/Deputy Team Leader is under the leadership of the Team Leader and aims to achieve the following key results:
1. Effectively execute OFDA’s mandate and mission for the humanitarian response.
2. Ensure strategic focus, productivity, and morale through purposeful leadership.
3. Maintain an influential role in representing humanitarian principles and beneficiary and partner needs with USG decision makers.
4. Leverage OFDA’s response systems to achieve optimal outcomes for the response team and beneficiaries.

Responsibilities:
• Create an environment oriented to trust, open communication, creative thinking, and cohesive team effort within the team, the wider Syria DART, and the RMT.
• Keep Syria Response Team Leader informed of task accomplishments, issues, and statuses.
• Ensure team members understand daily tasks in terms of prioritization, approach, purpose, and link to desired end state.
• Ensure programmatic, operational, and other actions are aligned with and accountable to the overall response strategy.
• Oversee operational planning. Coordinate with the Team Leader on meeting external information needs with other high priority DART workload requirements.
• Conduct regular planning sessions. Ensure regular attendance and contributions from all members into the team’s operational planning process.
• Coordinate with the Team Leader on conducting reviews of strategic, operational, programmatic, and safety and security issues with DART personnel.
• Facilitate communication within the DART and maintain awareness of the current situation, work progress, problems, planned actions, effectiveness of response, DART needs, and performance and condition of DART members.
• Delegate, monitor, and assess completion of tasks assigned to the team.
• Support the Team Leader in hosting visitors to the field and responding to high-level, quick-turnaround tasks.
• Recommend DART staffing and resource support to the Team Leader to ensure appropriate coverage and to meet the objectives of the response strategy; develop DART work schedules and coordinates coverage and rotations in consultation with the Team Leader; work with the Washington-based Deputy Manager for Operations and Staffing Coordinator to develop DART staffing plans.
• Take measures to recognize the effect of stress in self and team members and take appropriate staff care measures to ensure the well-being of all assigned personnel.

General Duties
• As needed, may serve on temporary details within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
• Ensure timely reporting of DART’s activities through written cables, analyses, strategies, oral briefings, and other modalities.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and will report to the Syria Response Team Leader. In the event the position is reassigned/relocated, the USPSC will report to the Team Leader if reassigned to another DART or to the SRA or his or her designate if assigned to a regional field office.

SUPERVISORY CONTROLS:
Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor's degree with significant study in or pertinent to the specialized field (including, but not limited to international relations, economics, public health, disaster management, or a related field), plus nine (9) years of progressively demonstrated experience in emergency relief, DRR, and/or disaster preparedness programming and management. Three (3) years of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations.

OR

Master's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, economics, public health, disaster management, or a related field), plus seven (7) years of progressively demonstrated experience in emergency relief, DRR, and/or disaster preparedness programming and management. Three (3) years of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
• Offeror is a U.S. Citizen.
• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
• USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
• Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
• Ability to obtain a Department of State medical clearance.
• Must not appear as an excluded party in the System for Award Management (SAM.gov).
• Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided.

Professional Experience (10 points):

• Experience managing humanitarian interventions in an international disaster context across the disaster management cycle to include emergency response and early recovery/transition.
• Experience working in a high threat environment.
• Experience conducting remote monitoring of projects.
• Middle East experience.

Skill and Abilities (10 points):
• Demonstrated diplomatic, interpersonal, and representation skills at the senior level during an international humanitarian crisis situation in order to effectively achieve humanitarian objectives with the following:
• USG (i.e., Department of Defense, Embassies, Members of Congress, senior executive branch staff)
• Host governments
• Donors and diplomatic missions
• NGOs and UN agencies

Leading Teams (10 points):
• Experience leading a diverse team of program, technical, and administrative staff as part of a response to a complex, international humanitarian crisis.
• Experience leading team members located at different sites.
• Experience leading teams in a high threat environment.

Interview Performance (50 points)

Satisfactory Professional Reference Checks (20 points)

Total Possible Points: 100

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for the grade level for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: recruiter@ofda.gov

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