USPSC Regional Advisor (Multiple Positions)

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USAID / OFDA
Published
December 31, 2020
Location
Dakar, Senegal
Post Type
Experience (minimum)
5-10 Years
Education (minimum)
Bachelor's
Travel Required?
Not specified
Base Salary
Not specified

Description

SOLICITATION NUMBER: 720BHA21R00005

ISSUANCE DATE: December 29, 2020
CLOSING DATE AND TIME: January 19, 2020, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Africa, is seeking offers from qualified U.S. citizens to provide personal service as a Regional Advisor (RA) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&
sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

Africa Recruitment Team
E-Mail Address: BHA.AfricaRecruitment@usaid.gov
Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the Africa Recruitment Team via the information provided above.

Sincerely,

Renee Newton
Contracting Officer

I. GENERAL INFORMATION

1. SOLICITATION NO.: 720BHA21R00005

2. ISSUANCE DATE: December 29, 2020

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: January 19, 2020, 12:00 P.M. Eastern Time

4. POINT OF CONTACT: Africa Recruitment Team, BHA.AfricaRecruitment@usaid.gov

5. POSITION TITLE: Regional Advisor (Multiple Positions)

6. MARKET VALUE: $92,977 - $120,868 equivalent to GS-14 (not eligible for locality pay)

Final compensation will be negotiated within the listed market value and based upon the candidate’s established salary history. Salaries over and above the top of the pay range will not be entertained or negotiated.

7. PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year options

8. PLACE OF PERFORMANCE: Dakar, Senegal

There may be an initial training program in Washington, D.C. for three months, which will include formal classroom training and on-the-job training; and may include security training. After completion of Washington training, the Regional Advisor will be assigned to the place of performance.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slow-onset disasters such as droughts or famine; natural disasters such as earthquakes or floods; or man-made disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance focusing on the following three pillars:
● Early Response and Disaster Relief programs are committed to responding early, protecting lives and livelihoods, reducing the impact of disasters on vulnerable populations, and helping households and communities to maintain their assets and their capacities for self-recovery.
● Early Recovery programs consist of activities that capitalize upon and protect opportunities for communities to restore and improve systems impacted by disasters, maintaining markets, service delivery and supportive social networks after a crisis has occurred.
● Risk Reduction and Humanitarian Transition programs build resilience at household, community, and national levels, catalyze and sustain development efforts, and support the advances gained on the Journey to Self-Reliance. In addition, BHA will seek to link its life-saving emergency interventions to longer-term programs that move targeted communities forward.
BHA has seven offices, as follows:

The Bureau’s three geographic offices are: (1) Office of Africa; (2) Office of Asia, Latin America and the Caribbean; and (3) the Office of the Middle East, North Africa and Europe. Each geographic office designs, provides, and assesses humanitarian assistance for their respective regions, including assistance related to responding to, recovering from, and reducing the risk of man-made and natural disasters, while linking with other USAID investments that build resilience.

The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) shapes and influences USAID’s role within the international humanitarian system; leads engagement on a range of policy, programmatic, and operational issues; and positions the Agency to influence collective response to emergency needs across the globe.

The Office of Technical and Program Quality (TPQ) leads the Bureau's efforts to provide high-quality programmatic and technical leadership, oversight, and guidance. In addition, TPQ leads the Bureau’s external engagement with academia and coordinates research to advance the effectiveness, efficiency, and impact of humanitarian and multi-year programming.

The Office of Humanitarian Business and Management Operations (HBMO) is responsible for maintaining 24/7 operability by providing leadership, planning, quality assurance, technical expertise, and process management. HBMO ensures effective stewardship of the Bureau’s support services, including workforce planning, staffing, financial management, internal controls, facilities operations and infrastructure.

The Office of Field and Response Operations (FARO) leads and manages operational assistance and the purchase and delivery of goods and services in response to declared foreign disasters and international humanitarian needs in key functional areas, including supply-chain management, procurement, logistics, oversight, and operational coordination with the U.S. military.

INTRODUCTION

To fulfill its mandate, and to effectively respond to disasters worldwide, BHA has established six regional offices in the following locations: San Jose, Costa Rica; Nairobi, Kenya; Dakar, Senegal; Pretoria, South Africa; Budapest, Hungary and Bangkok, Thailand. BHA also has other, smaller sub-regional and program offices around the world.

The regional offices are headed by a Principal Regional Advisor or a Senior Regional Advisor, who works closely with the Team Leaders in Washington, and reports to the appropriate Division Director. The Senior or Principal Regional Advisor serves as the regional team leader for all response, preparedness and disaster risk reduction activities. They serve as the key interlocutor with embassies and missions in the event of a disaster and may also serve as the Disaster Assistance Response Teams (DARTs) Leader if needed. They are principally responsible for managing the regional offices, monitoring all grants on humanitarian assistance program implementation, overseeing the sub-regional offices, as appropriate, supervising the office staff, and developing, in consultation with their respective Washington-based Team Leaders, the multi-year non-response program strategies for their respective regions. They coordinate with BHA/Washington on disaster response activities, determine program priorities, and identify and formulate disaster preparedness, mitigation and training programs for their respective regions.

The Regional Advisors report to the Principal or Senior Regional Advisors. They ensure that BHA’s objectives for disaster response and assistance, strategic reporting and analysis are met. The Regional Advisors are responsible for monitoring and reporting on BHA-funded programs and activities, and formulating disaster response, preparedness, mitigation and training programs for the region.

OBJECTIVE

BHA requires the services of a Regional Advisor for the West Africa Division based in Dakar, Senegal to ensure that BHA’s objectives for disaster assistance, disaster risk reduction, resilience programming, strategic reporting, and interagency coordination for the region are met.

DUTIES AND RESPONSIBILITIES

The Regional Advisor will be responsible for program analysis, strategy development, and coordination with relief agencies, other donors, and USG interagency partners, as well as reporting to BHA’s Regional Office in Dakar, Senegal and BHA/Washington. The Regional Advisor will maintain close coordination and collaboration with USAID and Embassy staff across the affected region and in the relevant regional offices.

This position requires substantial coordination with representatives from other USAID offices, the U.S. Embassy, other USG agencies, host country governments, U.S. military representatives, as well as with relevant donor representatives, UN agencies and NGOs, therefore requiring a highly collaborative work style. The Regional Advisor must be prepared to function effectively in a challenging and restrictive work environment and be willing to strictly adhere to U.S. Embassy security guidelines.

Working directly under the guidance and supervision of the BHA Senior Regional Advisor for West Africa Division, the Regional Advisor will work in close collaboration with a program team that may include other Regional Advisors, Senior Humanitarian Advisors, Program Officers, Field Monitors, Regional Team Leaders, Disaster Operation Specialists, and/or Program Assistants.

Specifically, the Regional Advisor will be responsible for the following:

Contextual Specialty
● Serve as an expert on humanitarian issues, priorities, lessons learned, and opportunities in the region of responsibility.
● Provide expert guidance on political, humanitarian, organizational, structural and stakeholder interests specific to the region of responsibility.
● Prepare and/or provide substantive guidance in the preparation of, regular strategic and analytical reports on current or anticipated emergencies, as well as comprehensive preparedness documentation on assigned countries.

Portfolio Management
● Develop and maintain a detailed understanding of BHA’s program strategy and the implementation of the resulting awards in the assigned area of responsibility.
● Guide regional team efforts to develop appropriate programmatic strategies for disaster responses and disaster risk reduction efforts in the area of responsibility.
● Review program proposals for conceptual soundness, technical feasibility, and budget for disaster assistance activities and emergency projects.
● Lead/conduct initial assessments to identify humanitarian needs and/or disaster risk reduction opportunities across a broad spectrum of sectors in current disaster sites or locations with high vulnerability.
● Monitor ongoing humanitarian response and disaster risk reduction activities to validate that objectives are met and beneficiaries are served.
● Lead the development of country, issue, or disaster specific strategies across the region of responsibility, as well as timely revision of these strategies as contextual realities shift.
● Re-assess implementation approaches and strategies on an ongoing basis and make recommendations for appropriate shifts approach or resource allocation.
● Participate in the development of field-based recommendations on difficult resource and programmatic trade-offs within the region.
● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.

Representation
● Develop and maintain relationships with representatives of host governments, donor governments, international organizations, non-governmental organizations, U.S. embassies and USAID missions to ensure efficient and coordinated humanitarian response and disaster risk reduction activities.
● Represent USAID in joint efforts to design, develop, and implement humanitarian strategies and intervention with local governments, donor, partner, and UN organizations, as appropriate.
● Advise regional officials, including host country authorities and other USAID officials on disaster response, mitigation and risk reduction efforts, including the review of sector disaster response and Disaster Risk Reduction (DRR) plans.
● Work with local and regional institutions and private/public sector organizations to incorporate disaster risk reduction into appropriate programs.
Leadership
● Support regional team efforts to develop current and future strategic direction for the regional office to include programmatic, liaison and representational prioritization, and human and financial resource requirements.
● Participate in a leadership role in office-wide policy initiatives to ensure field perspectives are well-represented.
● Serve as a peer-mentor for program staff working to increase exposure and experience in field-based humanitarian operations.

General Duties
● Supervise relevant USPSC and foreign national program staff in assigned program offices.
● Serve in leadership, planning, or program positions on response teams, assessment teams, or to provide coverage for field offices within and outside the region.
● Serve in leadership, planning, or program positions on Washington-based Response Management Teams (RMTs), which provides services and support to DARTs deployed in response to disasters, for up to 45 days. The duties on RMTs will be varied.
● Ensure timely reporting of BHA’s activities in the region through written cables, analyses, strategies, and other requests for written information and/or oral briefings.
● Maintain regular communications with the regional (and/or sub-regional) office in their area of responsibility and with BHA/Washington.
● Serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
● As needed, may serve on temporary details within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:
The RA will take direction from and report to the BHA Senior Regional Advisor for SWARO or his/her designee.

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with study in, or pertinent to, the specialized field of, but not limited to, international relations, economics, food policy, African studies, or a related field or country, and nine (9) years of progressively demonstrated experience in emergency relief, disaster risk reduction and/or disaster preparedness programming and management, which should include five (5) years of overseas field experience as demonstrated by short-term deployments or assignments in emergency situations.

OR

Master’s degree with study in, or pertinent to, the specialized field of, but not limited to, international relations, economics, food policy, African studies, or a related field or country, and seven (7) years of progressively demonstrated experience in emergency relief, disaster risk reduction and/or disaster preparedness programming and management, which should include five (5) years of overseas field experience as demonstrated by short-term deployments or assignments in emergency situations.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
● Offeror is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
● Ability to obtain a Department of State medical clearance.
● Must not appear as an excluded party in the System for Award Management (SAM.gov).
● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows:

Professional Experience (10 points):
● Experience managing humanitarian interventions in an international disaster context across the entire disaster management cycle to include emergency response, early recovery and transition, disaster risk reduction, and resilience.
● Specific experience managing humanitarian interventions including needs assessment, strategy development, budget management, resource prioritization, program development, and program management.

Skills and Abilities (10 points)
● Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with host governments at senior levels in the midst of humanitarian crisis situations.
● Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with other donors and diplomatic missions at senior levels in the midst of international humanitarian crisis situations.
● Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with international and national non-governmental humanitarian partners at senior levels in the midst of humanitarian crisis situations.
● Demonstrated diplomatic, interpersonal, and representational skills in order to effectively achieve humanitarian objectives within the USG at senior levels, including with DOD, Embassies, Members of Congress, and senior executive branch staff the midst of international humanitarian crisis situations.

Leading Teams Experience (10 points)
● Demonstrated experience leading teams of varied nationalities and cultural backgrounds working in a constant state of complex, international humanitarian crisis.
● Experience leading a diverse team of program, technical, and administrative staff, including senior U.S. professionals, working in a constant state of in complex, international humanitarian crisis.

Interview Performance (40 points)

Timed Writing Test (15 points)

Satisfactory Professional Reference Checks (15 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phases of the selection process.

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: BHA.AfricaRecruitment@usaid.gov

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