USPSC Response Readiness Specialist

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USAID / OFDA
Published
June 2, 2020
Location
Washington, D.C.
Post Type
Experience (minimum)
5-10 Years
Education (minimum)
Bachelor's
Travel Required?
Not specified
Base Salary
Not specified

Description

SOLICITATION NUMBER: 720FDA20B00055

ISSUANCE DATE: May 13, 2020
CLOSING DATE AND TIME: July 1, 2020, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as Response Readiness Specialist under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:
1. Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:
https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b& sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

OFDA Recruitment Team

E-Mail Address: recruiter@ofda.gov

Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,
/s/
Renee Newton

Contracting Officer

I. GENERAL INFORMATION

1. SOLICITATION NO.: 720FDA20B00055

2. ISSUANCE DATE: May 13, 2020

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: July 1, 2020, 12:00 P.M. Eastern Time (Deadline Extended)

4. POINT OF CONTACT: OFDA Recruitment Team, recruiter@ofda.gov

5. POSITION TITLE: Response Readiness Specialist

6. MARKET VALUE: Depending on the qualifications of the offeror, this position can be filled at either the GS-12 ($86,335 - $112,240) or GS-13 ($102,663 - $133,465) equivalent level, including Washington, D.C. locality pay. Final compensation will be negotiated within the listed market value of the GS-12 or GS-13 level based upon the offeror’s established salary history.

Offerors who meet the minimum qualifications for a GS-13 will be considered for the GS-13 level positions. Offerors who meet the minimum qualifications for a GS-12 will be considered for the GS-12 level only.

Final compensation will be negotiated within the listed market value and based upon the candidate’s established salary history. Salaries over and above the top of the pay range will not be entertained or negotiated.

If the position is for a Washington based PSC, offerors who live outside the Washington, D.C. area will be considered for employment, but no relocation expenses will be reimbursed.

7. PERIOD OF PERFORMANCE: Two (2) years, with three (3) one-year options

8. PLACE OF PERFORMANCE: Washington, D.C.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These divisions also oversee OFDA’s non- response efforts in disaster risk reduction and resilience. AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia (SA).

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance. The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT).

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA. The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams:

the Award, Audit, and Risk Management (AARM) Team, Human Resources Management (HRM) Team, Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and the Food Security and Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally. The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences. It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Global Capacity and Leadership Development Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN) in New York, Geneva, and Rome.

OPERATIONS DIVISION VALUES

OPS team members ensure that the following division values are incorporated into all aspects of work:

1. Spiritus Operandi/Espirit De Ops
● Demonstrating trust and openness among staff by assuming the best regarding our colleagues’ intentions and efforts.
● Acting with eagerness and willingness to support one another and work together on tasks.
● Maintaining top-down and bottom-up transparency while promoting a strong work ethic as paramount.
● Demonstrating that optimism, humor, and perspective are powerful components of success, even in crisis-driven work.

2. Positive Interactions
● Owning how the OPS Division is perceived by others to ensure people maintain a positive impression of the division by treating everyone, regardless of seniority or organizational affiliation, in a professional, courteous, and respectful manner.
● Building a reputation that when OPS is on an issue, it’s going to get addressed.
● Doing our jobs consistently, competently, and effectively, with a focus on results.
● Paying attention and listening mindfully to others, with the intent to really understand how they view a situation and what issue they are trying to address.
● Exhibiting partnership and enthusiasm in helping others solve problems; including delivering hard messages with a smile.

3. Competency
● Adopting flexible and creative solutions to provide partners and beneficiaries with quality, effective, consistent, and timely results.
● Maintaining proficiency and leadership in our areas of expertise, through engagement, training, field deployments, and exposure to other communities of thought.
● Holding a long-term strategic perspective in the face of current crises.
● Maintaining a global and functional focus for the office.

4. Resourcefulness
● Using innovating contracting, engagement, administrative, and programmatic approaches to meeting emerging requirements, while being flexible to changing needs.
● Reaching out within the office, agency, interagency, and community beyond to seek innovative and creative solutions.
● Proactively seeking and embracing positive change in order to provide and better service to our customers and stakeholders.
● Viewing challenges as opportunities and focusing on finding a solution rather than just highlighting complications or issues.

5. Staff Depth and Sustainability
● Cultivating a breadth of experience and expertise by hiring individuals from diverse professional, cultural, and experiential backgrounds.
● Proactively developing relationships with other industries and communities in order to learn and innovate.
● Encouraging staff to service in a variety of roles, through staff rotations, shadowing, mentoring, and OPS liaison positions.
● Continuing to support and staff responses through a variety of hiring mechanisms and resources.
● Achieving response readiness while prioritizing personal life for both self and team members.
● Bolstering staff wellness by incorporating flexible work schedules, leading to increased staff dedication, high-quality work, and flexibility.

6. Commitment to Safety and Security
● Recognizing that staff safety and security is everyone’s responsibility and enables OFDA access in the field.

● Holding as a hallmark an underlying orientation towards managing risk for staff.
● Preparing staff through training, mentoring, standard operating procedures, and provision of contextual knowledge.
● Displaying professional conduct and integrity during crisis response operations.
● Advocating for professional assessments of security risks prior to deployment of staff.

INTRODUCTION

The OST comprises the Logistics Unit, Operations Center Unit, Response Readiness Unit, Safety and Security Unit, Urban Search and Rescue (USAR) and United Nations Disaster Assessment and Coordination unit, and Deputy Manager for Operations Cadre. Working together as a team, the OST supports the office’s readiness, resources, and operational capacity to deliver lifesaving assistance during a response. The Response Readiness Unit (RRU) monitors and manages OFDA’s response staffing readiness mechanisms, and provides operational planning expertise to OFDA’s steady state, contingency, and response related planning.

In consultation with the Senior Management Team (SMT), Responsible Units (RUs), DASP, and other stakeholders, the RRU supports RUs and reports as needed to SMT and others on availability of qualified staff for various response team positions; manages OFDA’s deployment and activation system: Personnel, Equipment, Training, Experience, and Readiness; and monitors on-call response team readiness. In close consultation with SMT and RUs, the RRU will develop and experiment with new / improved systems to ensure response readiness; facilitates readiness drills and exercises; and facilitates a process to fill immediate staffing shortfalls for ongoing responses.

OBJECTIVE

The RRU requires the services of a Response Readiness Specialist to employ systems and manage programs that monitor, report on, and enhance organizational disaster response readiness. The Response Readiness Specialist will be based in Washington, D.C.

DUTIES AND RESPONSIBILITIES

At the GS-12 equivalent level:
• Employ organizational readiness systems, practices, and methodologies to support disaster response activation and deployment activities.
• Support the innovation, design, testing, and development of new tools and technologies to improve response readiness and readiness monitoring.
• Participate in working groups focused on improving readiness tools, technologies, processes, or programs.
• Monitor the staffing readiness of response teams during ongoing disasters.
• Monitor the readiness of sourcing units to staff response team positions for emergent responses.
• Perform data collection as it relates to response readiness.
• Develop and manage readiness reports.
• Manage alert systems, strategies, and processes to support appropriate staffing levels across the organization.

• Obtain qualifications necessary to serve in an entry level response team position.
• Sign-up for and serve as needed, on Washington-based RMTs, which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
• As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
• Serve as the OFDA after-hours phone duty officer on a rotational basis, for approximately one week every six months.
• As needed, serve on temporary detail within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will align with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

In addition to the duties and responsibilities outlined above, at the GS-13 equivalent level:
• Conduct readiness analyses to determine trends and support readiness assessments.
• Support planning for actual or imminent response activations.
• Serve as coordinator and/or facilitator for readiness related working groups.
• Serve as a subject matter expert on readiness programs and principles.
• Serve as subject matter expert on OFDA’s deployment database and application.
• Obtain qualifications necessary to serve in a coordinator level response position for Washington, D.C. and forward deployed responses.
• In coordination with key technical stakeholders, facilitate readiness drills and exercises, including practice drills for special activations such as USAR and the International Assistance System.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and report to the RRU Leader or his/her designee.

SUPERVISORY CONTROLS:
Supervisor sets overall objectives and resource available. The USPSC consults with supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)
GS-12 equivalent level

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to: international relations, disaster management, contingency planning, or a related field) plus five (5) years of progressively responsible experience working in emergency relief and humanitarian assistance or related field.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to: international relations, disaster management, contingency planning, or a related field) and four (4) years of progressively responsible experience working in emergency relief and humanitarian assistance or related field.

GS-13 equivalent level

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to: international relations, disaster management, contingency planning, or a related field) plus seven (7) years of progressively responsible experience working in emergency relief and humanitarian assistance or related field.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to: international relations, disaster management, contingency planning, or a related field) plus five (5) years of progressively responsible experience working in emergency relief and humanitarian assistance or related field.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
• Offeror is a U.S. Citizen.
• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
• USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
• Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
• Ability to obtain a Department of State medical clearance.
• Must not appear as an excluded party in the System for Award Management (SAM.gov).
• Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Professional Experience (20 points)
• Experience employing readiness systems, practices, and methodologies, ideally supporting disaster/emergency response activities.
• Experience supporting the identification, development, and testing of new tools and technologies, ideally associated with collecting and analyzing personnel readiness.
• Experience monitoring the status of deployed/activated teams, ideally related to personnel readiness for emergency/disaster responses.
• Experience participating in, facilitating, or leading working groups focused on improving readiness processes or procedures.

Skill and Abilities (20 points)
• Demonstrated ability with readiness data collection and management, report development and management, and trend analysis.
• Demonstrated ability to support, facilitate, or lead planning for actual or imminent disaster/emergency response activations.
• Demonstrated familiarity with or subject matter expertise with readiness programs and principles.
• Demonstrated experience with facilitating readiness drills and exercises, ideally related to disaster/emergency responses.

Interview Performance - 40 points

Satisfactory Professional Reference Checks - 20 points

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS
Via email: recruiter@ofda.gov

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