USPSC Senior Humanitarian Advisor

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USAID / BHA
Published
April 12, 2021
Location
Washington, D.C.
Post Type
Experience (minimum)
5-10 Years
Education (minimum)
Bachelor's
Travel Required?
Not specified
Base Salary
Not specified

Description

SOLICITATION NUMBER: 720BHA21R00029
ISSUANCE DATE: April 12, 2021
CLOSING DATE AND TIME: May 10, 2021, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Africa (OA), is seeking offers from qualified U.S. citizens to provide personal service as a Senior Humanitarian Advisor (SHA) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submitcan be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&
sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

Africa Recruitment Team
E-Mail Address: BHA.AfricaRecruitment@usaid.gov
Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the Africa Recruitment Team via the information provided above.

Sincerely,
Renee Newton
Contracting Officer

I. GENERAL INFORMATION

1. SOLICITATION NO.: 720BHA21R00029

2. ISSUANCE DATE: April 12, 2021

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: May 10, 2021, 12:00 P.M. Eastern Time

4. POINT OF CONTACT: Africa Recruitment Team, BHA.AfricaRecruitment@usaid.gov

5. POSITION TITLE: Senior Humanitarian Advisor (Multiple Positions)

6. MARKET VALUE: $122,530 - $159,286 equivalent to GS-14 (includes locality pay).

Salaries over and above the top of the pay range will not be entertained or negotiated.

If the position is for a Washington based PSC, offerors who live outside the Washington, D.C. area will be considered for employment, but no relocation expenses will be reimbursed.

7. PERIOD OF PERFORMANCE: Two (2) years, with three (3) one-year options.

8. PLACE OF PERFORMANCE: Washington, D.C.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slow-onset disasters such as droughts or famine, natural disasters such as earthquakes or floods, or man-made disasters such as conflict or war. BHA is responsible for planning, coordinating,
developing, achieving, monitoring, and evaluating international humanitarian assistance falling into two conceptual areas:

● Humanitarian Response activities comprise needs-based humanitarian assistance provided to save lives, alleviate suffering, and protect human dignity during and in the aftermath of emergencies. Humanitarian assistance is grounded in humanitarian
principles and is directed toward the most vulnerable populations.

Early Recovery, Risk Reduction, and Resilience (ER4) activities will set the initial foundations for longer-term recovery as appropriate, and will work in close conjunction with humanitarian assistance. Early recovery is an approach that supports communities impacted by crises to protect and restore basic systems and service delivery. Early recovery builds on humanitarian response efforts and establishes the initial foundations of long-term recovery. Early recovery activities are implemented for a specified, appropriate timeframe that assists populations recovering from an identifiable shock. Risk reduction
is the prevention of new and reduction of existing disaster risk and management of residual risk, which contributes to strengthening resilience and to the achievement of sustainable development. Resilience is the ability of people, households, communities, countries, and systems to mitigate, adapt to, and recover from shocks and stresses in a manner that reduces chronic vulnerability and facilitates inclusive growth.

BHA has seven offices, as follows:

The Bureau’s three geographic offices are: (1) Office of Africa; (2) Office of Asia, Latin
America and the Caribbean; and (3) the Office of the Middle East, North Africa and Europe.
Each geographic office designs, provides, and assesses humanitarian assistance for their
respective regions, including assistance related to responding to, recovering from, and reducing
the risk of man-made and natural disasters, while linking with other USAID investments that
build resilience.

The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) shapes and influences USAID’s role within the international humanitarian system; leads engagement on a range of policy, programmatic, and operational issues; and positions the Agency to influence collective response to emergency needs across the globe.

The Office of Technical and Program Quality (TPQ) leads the Bureau's efforts to provide high-quality programmatic and technical leadership, oversight, and guidance. In addition, TPQ leads the Bureau’s external engagement with academia and coordinates research to advance the effectiveness, efficiency, and impact of humanitarian and multi-year programming.

The Office of Humanitarian Business and Management Operations (HBMO) is responsible for maintaining 24/7 operability by providing leadership, planning, quality assurance, technical expertise, and process management. HBMO ensures effective stewardship of the Bureau’s support services, including workforce planning, staffing, financial management, internal controls, facilities operations and infrastructure.

The Office of Field and Response Operations (FARO) leads and manages operational assistance and the purchase and delivery of goods and services in response to declared foreign disasters and international humanitarian needs in key functional areas, including supply-chain management, procurement, logistics, oversight, and operational coordination with the U.S. military.

INTRODUCTION

BHA is committed to fostering an equitable and inclusive workplace with a diverse workforce. BHA encourages qualified candidates of all races/ethnicities, genders, cultural backgrounds, abilities, and socioeconomic statuses to apply.

The Office of Africa (OA) designs, provides, and assesses humanitarian assistance, including assistance related to responding to, recovering from, and reducing the risk of man-made and natural disasters, while linking with other USAID investments that build resilience. To achieve these objectives, humanitarian experts based overseas coordinate with local authorities and USAID Missions, while humanitarian experts based in Washington coordinate with USAID Regional and Pillar Bureaus. The OA consists of five (5) geographic divisions: East Africa; Central Africa; Sudans; West Africa; and Southern Africa. These divisions are responsible for the provision of emergency humanitarian assistance through grants and cooperative agreements to non-governmental organizations (NGOs); international organizations (IOs) including United Nations (UN) agencies; and to other partners to ensure the implementation and delivery of this assistance. These divisions also oversee BHA’s OA nonresponse efforts in disaster risk reduction, resilience, and humanitarian transition.

OBJECTIVE

Senior Humanitarian Advisors (SHAs) play a central role in the USG’s disaster response, humanitarian assistance, and disaster risk reduction programs. Their core function is to lead, manage, or support BHA portfolios that require significant USG policy engagement and humanitarian program management. They are members of OA’s humanitarian response teams consisting of a Deputy Regional Director, Program Officers, Field Monitors, Division Chiefs, and Specialists, and /or Program Assistants.

BHA requires the services of a SHA in order to enhance its capability to manage its portfolios and effectively respond to international crises and disasters.

DUTIES AND RESPONSIBILITIES
Working under the guidance and supervision of the Division Chief or Deputy Regional Director of the assigned region, the SHA will manage complex and high profile responses, build and retain staff capacity, and fill critical leadership requirements within the office. The SHA will lead, manage, or support BHA portfolios that require significant USG policy engagement and humanitarian program management. SHAs can expect to move between portfolios in DC and in the field depending on the changing nature of BHA’s humanitarian engagement in specific crises. The SHA will work in close collaboration with a program team that may include Deputy Regional Directors, Regional Advisors, Program Officers, Field Monitors, Humanitarian Assistance Officer, and /or Program Assistants, depending on the portfolio assigned. A significant amount of travel will be required as outlined below. The SHA will perform the following functions:

Leadership:
● Serve in leadership positions such as Regional Advisor or Disaster Assistance Response Team (DART) Team Leader or Deputy Team Leader on field-based response teams for up to 90 days at a time.
● Serve in leadership positions such as Division Chief, Team Leader, Deputy Team Leader, or Response Management Team (RMT) Response Manager or Deputy Manager forPlanning on headquarters-based response teams for extended periods of time, up to one year.
● Adhere to OA and BHA personnel management expectations by managing teams effectively, providing feedback, and ensuring staff well-being.
● Provide training and mentoring to Humanitarian Assistance Officers and Program Assistants on the portfolio management, representation, and contextual specialty functional areas outlined below.
● Participate, as assigned, in a wide range of office-wide policy, process, and strategic initiatives to ensure OA’s priorities and operating realities are reflected in outcomes. Actively solicit and consolidate feedback from the division on these initiatives and work with the Africa Office Director, Division Chiefs, Team Leaders, and Deputy Team Leaders to identify the division’s strategic interests and to find creative ways to find solutions that are beneficial to the division as well as the office. Ensure the division is regularly updated on the progress of these initiatives.

Representation:
● Represent BHA at senior levels within the USG and with other humanitarian stakeholders to address humanitarian concerns and priorities from the BHA perspective through oral and written briefings, through coordination and policy development meetings to include the following:
o Meetings with individuals and groups of implementing partners and other
humanitarian actors, including Humanitarian Country Teams, Donor Working
Groups, NGO fora, etc. to discuss programmatic priorities, objectives, progress,
results, and challenges.
o Discussions, meetings, and papers informing USG foreign policy in areas with
humanitarian concerns or impacts.
o Participation in USG Interagency forums on humanitarian issues.
o Supporting/leading coordination mechanisms with BHA and USAID.
● Provide representation support outlined above when assigned in a leadership role on a response team in DC or in the field and provide ad-hoc representational support for OA as needed.

Portfolio Management:
● Acquire and maintain subject-matter expertise in BHA’s award making, managing, and monitoring policies and processes.
● Directly manage complex humanitarian award portfolios, manage and mentor staff managing award portfolios, and/or provide guidance on portfolio management, as needed, to include:

o Work with implementing organizations on project proposals submitted for BHA funding to ensure proposals meet BHA’s program objectives and grant guidelines.
o Prepare all documentation to obtain timely grant project approval. This will
involve properly inputting data to various information management systems.
o Track program reports from grantees and ensure reports are received in a timely manner; review program reports to ensure that program objectives have been achieved; collate input from the report for feedback to the grantee, and share reports with regional team members, as appropriate.
o Upon completion of programs, close out awards according to Agency policies,
identifying funds for de-obligation and/or equipment for disposition.
o Expedite the flow of programmatic and other documents through the clearance
process.
● Provide regional support as needed to BHA field operations to include the making, managing, and monitoring of BHA programs, performing assessments, strategy development, and providing general field office coverage.
● Assist the Regional Directors and Deputy Office Directors in managing the strategy development process for the region, monitoring program funding and implementation against established strategies, and actively participating in strategy-related activities for the region.
● Serve as a resource for program-related planning efforts such as event and scenariobased contingency planning; budget development and planning, and ad-hoc program strategy development.

Contextual Specialty:
● Develop and maintain knowledge of the key humanitarian and disaster risk reduction issues associated with assigned responses.
● Maintain an in-depth understanding of political, humanitarian, organizational, and
stakeholder interests specific to the assigned region or portfolio of responsibility.
● Monitor incipient disasters, international disaster response plans and efforts, and major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources.
● Assist in identifying humanitarian issues, priorities, lessons learned, and opportunities in the area of responsibility and apply them to program strategy development and implementation.
● Prepare and/or provide substantive assistance in the preparation of regular strategic and
analytical reports on current or anticipated emergencies, as well as comprehensive preparedness documentation on assigned countries.

General Duties:
● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the Federal Acquisition Regulation, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.
● May serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will vary.
● May serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time; and
● As needed, may serve on temporary detail within the office. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and report to the Deputy Office Director, or his/her designee.

SUPERVISORY CONTROLS:
Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs, and carries out programs, projects, studies, or other work. Results are considered authoritative and are normally accepted without significant change.
12. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, political science, and disaster management) and at least nine (9) years of relevant work experience with the USG, Private Voluntary Organization (PVO)/NGO, IO, or UN Agency. Such experience must have a humanitarian focus and include responsibility in determining budget levels, selecting programs for funding, and/or managing and evaluating funded programs in a results type framework. Experience must include five (5) years of cumulative field work (foreign or domestic) in international humanitarian assistance and/or disaster response needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation.

OR

Master’s Degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, political science, and disaster management) and at least seven (7) years of relevant with the USG, PVO/NGO, IO or UN Agency, such experience must have a humanitarian focus and include responsibility in determining budget levels, selecting programs for funding, and/or managing and evaluating funded programs in a results type framework. Experience must include five (5) years of cumulative field work (foreign or domestic) in international humanitarian assistance and/or disaster response needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation.

III. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
● Offeror is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.  This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
● Ability to obtain a Department of State medical clearance.
● Must not appear as an excluded party in the System for Award Management (SAM.gov).
● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM:
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided.

The rating factors are as follows:

Professional Experience (10 points):
● Experience managing needs assessments, strategy development, budget management, resource prioritization, program development, and/or program management in a humanitarian context.
● Experience managing emergency response, early recovery and transition, disaster risk reduction, and/or resilience interventions.

Skills and Abilities (10 points):
● Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with host governments in the midst of humanitarian crisis situations.
● Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with other donors and diplomatic missions in the midst of international humanitarian crisis situations.
● Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with international and national non-governmental humanitarian partners at senior levels in the midst of humanitarian crisis situations.
● Demonstrated diplomatic, interpersonal, and representational skills in order to effectively achieve humanitarian objectives within the USG at senior levels, including with the Department of Defense, Embassies, Members of Congress, and senior executive branch staff in the midst of international humanitarian crisis situations.

Leading Teams Experience (10 points):
● Demonstrated experience leading teams of varied nationalities and cultural backgrounds working in a constant state of complex, international humanitarian crisis.
● Experience leading a diverse team of program, technical, and administrative
staff, working in a constant state of in complex, international humanitarian crisis.

Interview Performance (50 points)
Satisfactory Professional Reference Checks (20 points)
Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection.

Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS
Via email: BHA.AfricaRecruitment@usaid.gov