USPSC Senior Interagency Advisor

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USAID / BHA
Published
September 1, 2021
Location
Washington, D.C.
Post Type
Experience (minimum)
5-10 Years
Education (minimum)
Bachelor's
Travel Required?
Not specified
Base Salary
Not specified

Description

SOLICITATION NUMBER: 720BHA21R00075

ISSUANCE DATE: September 1, 2021
CLOSING DATE AND TIME: September 22, 2021, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Global Policy, Partnerships, Programs, and Communications (G3PC), is seeking offers from qualified U.S. citizens to provide personal service as a Senior Interagency Advisor under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsdgov/answer.dosysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

G3PC Recruitment Team
E-Mail Address: BHA.G3PCRecruitment@usaid.gov
Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the G3PC Recruitment Team via the information provided above.

Sincerely,

Sonja Stroud-Gooden
Contracting Officer

I. GENERAL INFORMATION

1. SOLICITATION NO.: 720BHA21R00075

2. ISSUANCE DATE: September 1, 2021

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: September 22, 2021, 12:00 P.M. Eastern Time

4. POINT OF CONTACT: G3PC Recruitment Team, BHA.G3PCRecruitment@usaid.gov

5. POSITION TITLE: Senior Interagency Advisor

6. MARKET VALUE: $122,530 - $159,286 equivalent to GS-14 (includes locality pay)

Salaries over and above the top of the pay range will not be entertained or negotiated.

If the position is for a Washington based PSC, offerors who live outside the Washington, D.C. area will be considered for employment, but no relocation expenses will be reimbursed.

7. PERIOD OF PERFORMANCE: Five (5) years.

8. PLACE OF PERFORMANCE: Washington, D.C.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slow-onset disasters such as droughts or famine, natural disasters such as earthquakes or floods, or man-made disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance falling into two conceptual areas:

● Humanitarian Response activities comprise needs-based humanitarian assistance provided to save lives, alleviate suffering, and protect human dignity during and in the aftermath of emergencies. Humanitarian assistance is grounded in humanitarian principles and is directed toward the most vulnerable populations.
● Early Recovery, Risk Reduction, and Resilience (ER4) activities will set the initial foundations for longer-term recovery as appropriate and will work in close conjunction with humanitarian assistance. Early recovery is an approach that supports communities impacted by crises to protect and restore basic systems and service delivery. Early recovery builds on humanitarian response efforts and establishes the initial foundations of long-term recovery. Early recovery activities are implemented for a specified, appropriate timeframe that assists populations recovering from an identifiable shock. Risk reduction is the prevention of new and reduction of existing disaster risk and management of residual risk, which contributes to strengthening resilience and to the achievement of sustainable development. Resilience is the ability of people, households, communities, countries, and systems to mitigate, adapt to, and recover from shocks and stresses in a manner that reduces chronic vulnerability and facilitates inclusive growth.

BHA has seven offices, as follows:

The Bureau’s three geographic offices are: (1) Office of Africa; (2) Office of Asia, Latin America and the Caribbean; and (3) the Office of the Middle East, North Africa and Europe. Each geographic office designs, provides, and assesses humanitarian assistance for their respective regions, including assistance related to responding to, recovering from, and reducing the risk of man-made and natural disasters, while linking with other USAID investments that build resilience.

The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) shapes and influences USAID’s role within the international humanitarian system; leads engagement on a range of policy, programmatic, and operational issues; and positions the Agency to influence collective response to emergency needs across the globe.

The Office of Technical and Program Quality (TPQ) leads the Bureau's efforts to provide high-quality programmatic and technical leadership, oversight, and guidance. In addition, TPQ leads the Bureau’s external engagement with academia and coordinates research to advance the effectiveness, efficiency, and impact of humanitarian and multi-year programming.

The Office of Humanitarian Business and Management Operations (HBMO) is responsible for maintaining 24/7 operability by providing leadership, planning, quality assurance, technical expertise, and process management. HBMO ensures effective stewardship of the Bureau’s support services, including workforce planning, staffing, financial management, internal controls, facilities operations and infrastructure.

The Office of Field and Response Operations (FARO) leads and manages operational assistance and the purchase and delivery of goods and services in response to declared foreign disasters and international humanitarian needs in key functional areas, including supply-chain management, procurement, logistics, oversight, and operational coordination with the U.S. military.

INTRODUCTION

The Office of Global Policy, Partnerships, Programs, and Communication (G3PC) directs the Bureau’s leadership in global humanitarian policy, showcases BHA’s life-saving work through strategic communication and information, and manages collaboration with external stakeholders, including public and private partners, international and multilateral organizations, non-governmental organizations (NGOs) and academic institutions, and the U.S. Interagency. The office is organized into seven divisions, namely, Humanitarian Policy and International Systems; Humanitarian Multilateral; Humanitarian Organizations and Partnerships; Private Sector Engagement, Diaspora, and Innovation; Global Capacity and Leadership Development; U.S. Engagement, Strategy, and Programs (USESP); and Strategic Communications and Humanitarian Information.

The U.S. Policy, Strategy, and Interagency Coordination Team serves as an integral part of the USESP Division and closely coordinates with other parts of the USG community and BHA on international humanitarian assistance issues and disaster responses. The team leads efforts to strengthen strategic institutional relationships and partnerships with other federal agencies, including conceptualization and oversight for new program development and partnerships; provides guidance on policy issues pertaining to the interagency; prepares key briefings and guidance; and assists in planning BHA strategies and responses to humanitarian crises, as required.

The Senior Interagency Advisor position serves as an integral part of the U.S. Policy, Strategy, and Interagency Coordination Team and assists leading the team in coordination with other parts of the USG community on humanitarian issues. The position assists in planning BHA strategies and responses to humanitarian crises; leads efforts to strengthen strategic institutional relationships with other federal agencies, including conceptualization and oversight for new program development and partnerships; provides guidance on policy issues pertaining to the interagency; and prepares key briefings and guidance.

OBJECTIVE

G3PC requires the services of a Senior Interagency Advisor in order to meet its objectives of engaging with the USG Interagency on humanitarian policy issues and developing policy guidance.

DUTIES AND RESPONSIBILITIES

The Senior Interagency Advisor will provide critical leadership and outreach to interagency partners on BHA disaster and coordination issues, work closely with USG officials within the USG disaster response and humanitarian assistance community, assist with the organize of quarterly policy coordination forums, initiate creative new approaches to partnership, and serve as a key source of information on humanitarian issues pertaining to the interagency for the office. He/She will help lead the planning of organizational strategies and responses to humanitarian crises, actively work with other members of the office, and anticipate and prepare documents and briefing memos on humanitarian issues for key meetings and events.

The Senior Interagency Advisor will manage critical issues within the interagency community on behalf of BHA and G3PC as tasked. He/She must have the ability to both multitask and be very detail oriented and results oriented. The assignment requires providing expert analytical and advisory support on a wide range of humanitarian issues for the planning, development, and execution of U.S. foreign policy disaster response and humanitarian assistance objectives within a broad and complex interagency environment.

The role requires the ability to work within a team structure with significant interaction with U.S. and foreign delegates, demanding strong diplomatic and communication skills to accurately represent U.S. positions in a complex multilateral setting, based on guidance from Washington D.C. Contacts occur in a wide variety of planned and unplanned, formal and informal settings, including open meetings and conferences, where the interagency team may be called upon to explain and defend U.S. positions on humanitarian issues. Contacts will be primarily within the USG, other teams within the G3PC or BHA, analysts and officials in international organizations and other agencies, and representatives of NGOs in partnership with the Humanitarian Organizations and Partnerships Division.

The Senior Interagency Advisor will be required to be available for deployments for extended periods of time.

Specific areas of responsibility include:

Strengthening/Building Interagency Relationships:
● Serve as the U.S. Policy, Strategy, and Interagency Coordination Team’s skilled advisor in USG institutional cooperation and contribute to policy and programming guidance for strategic planning for interagency planning, preparation, and deployment of interagency partners.
● Analyze, design, implement, and evaluate policies for interagency partners focusing on key agency priority areas within the international disaster response area.
● Represent the USESP Division and G3PC interests to interagency counterparts in partnership with BHA on planning and implementation policies as required.
● Monitor and analyze interagency institutional arrangements and structures. Formulate agenda of research and analytic needs leading to training and other formalized agreements for improving and bolstering BHA’s interagency cooperation and communications.
● Review and analyze interagency relationships and response scenarios in collaboration with various analytic units.
● Coordinate the development of long-range planning for interagency partnerships and engagement within G3PC. Establish short- and long-range goals of the organization, develop detailed plans for implementing them, and oversee implementation of the goals. Determine if adjustments or changes in objectives or emphasis are needed in organization functions. Recommend and/or put into action organizational or process changes.
● Design and participate in broad interagency disaster response and assistance assessments. Supports G3PC teams’ intra-office in planning and strategizing interagency engagement on non-disaster response status as well as response status.
● Provide guidance to response teams regarding capacities and authorities of interagency colleagues in a disaster response environment.
● Coordinate information and build consensus from various offices, bureaus, and interagency organizations involved in the preparation and approval of various documents with divisional teams.
● Assist in developing and implementing the G3PC strategy for interagency engagement.
● Coordinate with other federal agencies to provide BHA staff with briefings on federal capabilities.
● Support the development of agenda and convening of the BHA quarterly International Disaster Forum.
● Work with other G3PC divisions to identify and support pre-identified interagency agreements.
● Support the U.S. Policy, Strategy, and Interagency Coordination Team with interagency coordination meetings and calls as needed in support of the BHA Regional Offices.
● Attend external interagency meetings as requested.
● Understand the political and institutional environment in which decisions are made and implemented in humanitarian situations.
● Provide support in preparation for Congressional briefings and draft responses to congressional inquiries.
● Provide G3PC briefings as appropriate.
● Consistently model behaviors that demonstrate a commitment to fostering a non-hostile work environment free of discrimination, bias, unfairness, exclusion, offensive behaviors and harassment of any kind.
● Contribute to a collaborative, respectful, and professional work environment by demonstrating partnership and teamwork to accomplish team, office, and Bureau objectives.
● Participate in G3PC office-wide efforts to advance diversity, equity, inclusion, and accessibility , including those related to Bureau programs, partners, staffing, professional development, and other key areas.
● Sign up for and serve as needed on Washington-based Response Management Teams (RMTs), which provide services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on RMTs will vary.
● Serve as the BHA after-hours duty officer on a rotational basis for approximately one week every six months.
● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
● As needed, serve on temporary detail within the office to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the scope of work provided.
● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and will report to the U.S. Policy, Strategy, and Interagency Coordination Team Leader or his/her designee.

SUPERVISORY CONTROLS:
Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs, and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to: international relations, human rights, economics, public health, disaster management, public policy, or a related field) plus nine (9) years of progressively responsible experience working in emergency relief and humanitarian assistance. Experience working on government relations, interagency coordination or policy engagement related to international humanitarian and disaster issues, domestic disaster assistance and with USG agencies required. Offerors must demonstrate work experience with a humanitarian organization or with a USG federal agency.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to: international relations, human rights, economics, public health, disaster management, public policy, or a related field) plus seven (7) years of progressively responsible experience working in emergency relief and humanitarian assistance. Experience working on government relations, interagency coordination or policy engagement related to international humanitarian and disaster issues, domestic disaster assistance and/or with USG agencies required. Offerors must demonstrate work experience with a humanitarian organization or with a USG federal agency.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
● Offeror is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
● Ability to obtain and maintain a Department of State medical clearance throughout the contract.
● Must not appear as an excluded party in the System for Award Management (SAM.gov).
● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows:

Professional Experience (12 points)
● Demonstrated experience creating a collaborative environment for a team of diverse staff in a fast-paced environment while meeting ongoing deadlines.
● Demonstrated experience negotiating outcomes among multiple layers of stakeholders with competing demands.

Representational/External Engagement Experience (6 points)
● Demonstrated interpersonal and problem-solving skills in working effectively with senior USG/public international organizations/NGO stakeholders or an international disaster response organization.
● Demonstrated ability representing policy positions in high-level fora.
● Demonstrated experience in communicating complex and sensitive subjects both written and orally to staff of all levels.

Skill and Abilities (12 points)
● Demonstrated experience in communicating complex and sensitive subjects both written and orally to staff of all levels.
● Demonstrated experience independently analyzing and identifying trends within an international organization or USG agency, and then leading implementation of changes.

Interview Performance (40 points)

Timed Writing Test (10 points)

Satisfactory Professional Reference Checks (20 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: BHA.G3PCRecruitment@usaid.gov

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