USPSC Senior Program Officer

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USAID / OFDA
Published
July 1, 2019
Location
San Jose,, Costa Rica
Post Type
Experience (minimum)
5-10 Years
Education (minimum)
Bachelor's
Travel Required?
Occasionally
Base Salary
$70,000 - 80,000

Description

Position Title: Senior Program Officer
Solicitation Number: 720FDA19B00043
Salary Level: GS-13 Equivalent: ($76,687 - $99,691)
Issuance Date: July 1, 2019
Closing Date: July 29, 2019
Closing Time: 12:00 P.M. Eastern Time

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Senior Program Officer (SPO) under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&
sysparm_search=kb0013183

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Offerors can expect to receive a confirmation email when application materials have been received. Offerors should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be emailed to:

OFDA Recruitment Team
E-Mail Address: recruiter@ofda.gov
Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,

Renee Newton
Contracting Officer
Solicitation for USPSC Senior Program Officer

1. SOLICITATION NO.: 720FDA19B00043

2. ISSUANCE DATE: July 1, 2019

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: July 29, 2019 12:00 P.M. Eastern Time

4. POSITION TITLE: Senior Program Officer

5. MARKET VALUE:

GS-13 equivalent ($76,687 - $99,691: not eligible for locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s established salary history. Salaries over and above the top of the pay range will not be entertained or negotiated.

6. PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year options

7. PLACE OF PERFORMANCE: San Jose, Costa Rica

There may be an initial training program in Washington, D.C. for three months, which will include formal classroom training and on-the-job training; and may include security training. After completion of Washington training, the Senior Program Officer will be assigned to the place of performance.

8. STATEMENT OF WORK

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia (SA).

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance. The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT).

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA. The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award, Audit, and Risk Management (AARM) Team, Human Resources Management (HRM) Team, Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and the Food Security and Livelihoods Team.
The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally. The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences. It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Global Capacity and Leadership Development (globalCLD) Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN) in New York, Geneva, and Rome.
INTRODUCTION

The ALE Division encompasses a diverse geography that is prone to many types of natural disasters, as well as some of the most complex emergencies and high-profile humanitarian responses in the world today (e.g., Syria, Iraq, Yemen). Programming is as diverse and includes disaster risk reduction (DRR) activities, responding to rapid-onset disasters such as hurricanes and earthquakes, and longer-term assistance to populations affected by conflict and war.

The Senior Program Officer (SPO) plays a major role in the ALE Division’s effort to promote excellence in humanitarian assistance and meet OFDA’s mandate to save lives, alleviate suffering, and reduce the social and economic impact of disasters. Under the guidance of the Senior Regional Advisor (SRA) or designated Regional Advisor (RA), the SPO supports the coordination and management of OFDA disaster response, preparedness, mitigation, and training programs in the region of responsibility. The SPO will ensure that OFDA’s objectives for disaster response and assistance, strategic reporting, and analysis are met.

OBJECTIVE

The ALE Division requires the services of an SPO in the San Jose, Costa Rica regional office to ensure that OFDA’s mandate is met and to enhance its capability to manage complex portfolios and effectively respond to international crises and disasters.

9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

Working under the guidance and supervision of the SRA or designated RA, the SPO supports the regional office through the management of humanitarian and DRR activities in the region, assisting with program analysis, strategy development, and coordination with partners in the humanitarian community. The SPO will work closely with a program team that may include SRAs, RAs, Senior Humanitarian Advisors, Program Officers, Regional Team Leaders, Deputy Team Leaders, Disaster Operations Specialists (DOSs), and Program Assistants. The SPO will perform the following:

Contextual Specialty:
• Develop and maintain a specialized understanding of humanitarian developments across the region to include political, social, and operational issues impacting humanitarian efforts.
• Develop and maintain knowledge of USAID and USG humanitarian priorities and strategies within the region, and OFDA’s contributions and comparative advantages to those efforts.
• Provide regular reporting, through cables and other means, on issues related to the humanitarian situations in the region.
• Provide regular reports on site visits, meetings, relevant current events and other issues that impact humanitarian relief efforts.

Portfolio Management:
• Work with OFDA’s Washington-based and field-based program staff to develop program strategies for response and DRR activities across the region, overseeing day-to-day management of the portfolio and its budgets.
• Support team members in assessing emergency response and DRR needs in the region in order to ensure that OFDA’s programs are appropriately responsive.
• Travel as permitted to assess, evaluate and monitor humanitarian conditions in the region, and make strategic recommendations for appropriate interventions.
• Assist Washington-based Agreement Officer’s Representatives in managing and monitoring humanitarian awards by providing field-based insights, knowledge, and perspectives.
• Provide guidance on regulations and policies.
• Assist in humanitarian activities outside of immediate area of responsibility, as needed.

Representation:
• Support the regional team in maintaining relations with senior leadership in the humanitarian community through regular coordination and collaboration with OFDA, relevant USG staff, and the humanitarian community.
• Assist the regional team to coordinate with the donor community on policy issues affecting humanitarian operations, and develop integrated, non-duplicative programs, as needed.
• Engage in, and report on, joint donor humanitarian evaluations and UN-led assessments, and participate actively in the international community response structures.
• Prepare briefing papers, notes, and presentations on OFDA programming for official USG visitors interested in humanitarian issues.
• Represent OFDA with various audiences, as requested.

Leadership:
• Serve as peer mentor to team members on grants and portfolio management, to include OFDA’s business process, portfolio-specific budget and workload management, and post-award monitoring and management.
• In close coordination with the SRA, RA, and DOSs, work with NGOs, IOs, and UN agencies that are developing proposals for OFDA (including grant amendments and extensions) to ensure compliance with OFDA’s guidelines.
• Participate in office-wide discussions on initiatives that impact program implementation to provide field-based perspectives, as assigned.

General Duties:
• Serve in planning or program positions on response teams, assessment teams, or to provide coverage for field offices within the region.
• Brief on portfolio programs and strategies, and provide programmatic input for information products.
• May serve as needed, on Washington-based Response Management Teams (RMTs), which provides services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on RMTs will be varied.
• May serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
• As needed, may serve on temporary details within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:
The SPO will take direction from and report directly to the SRA or his/her designee.

SUPERVISORY CONTROLS:
The supervisor sets overall objectives and resources available. The USPSC consults with the supervisor to develop deadlines, projects, and work to be done. The USPSC is responsible for planning and carrying out assignments, and s/he is responsible for the planning approach or methodology to be used in carrying out those assignments.

10. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12. START DATE: Immediately, once necessary clearances are obtained.

13. POINT OF CONTACT: See Cover Letter.

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with study in, but not limited to, international relations, development, economics, food policy, or a specific country, and seven (7) years of progressively demonstrated experience in emergency relief, DRR and/or disaster preparedness programming and management, and at least two (2) years of overseas field experience as demonstrated by short-term deployments or assignments in emergency situations.

OR

Master’s degree with study in, but not limited to, international relations, development, economics, food policy, or a specific country, and five (5) years of progressively demonstrated experience in emergency relief, DRR and/or disaster preparedness programming and management, and at least two (2) years of overseas field experience as demonstrated by short-term deployments or assignments in emergency situations.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
● Offerors is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
● Ability to obtain a Department of State medical clearance.
● Must not appear as an excluded party in the System for Award Management (SAM.gov).
● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows:

Professional Experience (10 points):
• Experience monitoring and reporting on rapidly evolving humanitarian crises in an international disaster context.
• Experience working across the entire disaster management cycle to include emergency response, early recovery and transition, disaster risk reduction, and resilience.
• Specific experience implementing humanitarian interventions including needs assessment, strategy development, budget management, resource prioritization, program development, and program management.

Skills and Abilities (10 points):
• Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with host governments at senior levels in the midst of humanitarian crisis situations.
• Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with other donors and diplomatic missions at senior levels in the midst of international humanitarian crisis situations.
• Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with international and national non-governmental humanitarian partners at senior levels in the midst of humanitarian crisis situations.
• Demonstrated diplomatic, interpersonal, and representational skills in order to effectively achieve humanitarian objectives within the USG at senior levels, including with DOD, Embassies, Members of Congress, and senior executive branch staff in the midst of international humanitarian crisis situations.
• Demonstrated ability to communicate complex humanitarian issues to a range of audiences through written products.

Program Management (10 points):
• Demonstrated knowledge of USG acquisition and assistance regulations.
• Experience developing, designing, or evaluating proposed humanitarian interventions against response or disaster risk reduction strategies and identified needs.
• Demonstrated experience managing USG acquisition or assistance awards to include post award administration and regulation compliance.

Interview Performance (40 points)
Writing Test (20 points)
Satisfactory Professional Reference Checks (10 points)
Total Possible Points: 100
BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship.
(e) Optional: How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: recruiter@ofda.gov

 

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