USPSC Support Relief Group Shelter and Settlements Advisor

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USAID / OFDA
Published
July 29, 2020
Location
Worldwide, United States
Post Type
Experience (minimum)
5-10 Years
Education (minimum)
Bachelor's
Travel Required?
Not specified
Base Salary
Not specified

Description

SOLICITATION NUMBER: 720FDA20B00062
ISSUANCE DATE: June 23, 2020
CLOSING DATE AND TIME: August 18, 2020, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Support Relief Group (SRG) Shelter and Settlements (S&S) Advisor under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours
worked per week for each position. Dates (month/year) and locations for all field experience
must also be detailed. Any experience that does not include dates (month/year), locations,
and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related
skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs,
Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully
meet the experience requirements as stated in this solicitation. This information must be
clearly identified in your resume. Failure to provide information sufficient to determine your
qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown
in the solicitation.

3. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.
This form must be physically signed. Electronic signatures will not be accepted. AID 309-2
is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data
Universal Numbering System (DUNS) number and be registered in the System for Award
Management (SAM) database prior to receiving an award. You will be disqualified if you either
fail to comply with this requirement or if your name appears on the excluded parties list. The
selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed
notarized letter identifying the authorized Entity administrator for the entity associated with the
DUNS number. Additional information on the format of the notarized letter and where to submit
can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&
sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received.

Offerors should retain for their records copies of all enclosures which accompany their offers.

Your complete resume and the supplemental document addressing the QRFs must be emailed to:

OFDA Recruitment Team
E-Mail Address: recruiter@ofda.gov
Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the
information provided above.

Sincerely,

/s/

Renee Newton
Contracting Officer

I. GENERAL INFORMATION
1. SOLICITATION NO.: 720FDA20B00062
2. ISSUANCE DATE: June 23, 2020
3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: August 18, 2020, 12:00
P.M. Eastern Time (Deadline Extended)
4. POINT OF CONTACT: OFDA Recruitment Team, recruiter@ofda.gov
5. POSITION TITLE: Support Relief Group Shelter and Settlements Advisor
6. MARKET VALUE: $92,977 - $120,868 equivalent to GS-14 (not eligible for locality pay)
Final compensation will be negotiated within the listed market value and based upon the
candidate’s established salary history. Salaries over and above the top of the pay range will
not be entertained or negotiated.
7. PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year options
STATEMENT OF LIMITATIONS ON PERIOD AND PLACE OF PERFORMANCE:
The purpose of this contract is to establish an employee/employer relationship with the
contractor to perform services on a temporary, on-call, basis as part of the SRG. OFDA
intends to contract for these services for a maximum of 250 days per calendar year. Activation
days vary but will not exceed 250 days during each contract year.
The level of effort anticipated under this contract will be provided within the terms of this
contract at times mutually agreed to by OFDA and the contractor. Upon identification of a
temporary need within the scope of work, OFDA will contact the contractor and provide the
following information:
1. Date contractor is needed to report to OFDA or assignment in the field
2. Duration of Assignment
3. Place of Performance
The contractor will notify OFDA within 24 hours of availability. At the time the contractor
accepts the assignment, he/she is expected to commit for the duration of the assignment.
While the contractor will be required to commit to a certain time period, it is understood that
the exigencies of a disaster may require the assignment to be extended (not to exceed 250
days). The contractor shall notify OFDA at the time of commitment if their existing schedule
would preclude an extension. Notification of schedule conflicts shall not necessarily
disqualify the contractor from the assignment but will simply assist OFDA in recruiting a
replacement. Subsequently, if the contractor agrees to an extension of the duration of a particular assignment, thereafter, the contractor will be required to give OFDA 10 days’ notice
for release from the assignment.
8. PLACE OF PERFORMANCE: Worldwide
9. ELIGIBLE OFFERORS: U.S. Citizens
10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top
Secret/Sensitive Compartmented Information level clearance as provided by USAID.
11. STATEMENT OF DUTIES
POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is
responsible for providing emergency non-food humanitarian assistance in response to
international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and
Humanitarian Assistance (DCHA) and is organized into six divisions.
The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East
(ALE) Response Division are responsible for the provision of emergency humanitarian
assistance through a grants mechanism to non-governmental organizations (NGOs), international
organizations including United Nations (UN) agencies and to other partners to ensure the
implementation and delivery of this assistance. These divisions also oversee OFDA’s nonresponse
efforts in disaster risk reduction and resilience. AFD and ALE Response Divisions also
coordinate with other organizations for the provision of relief supplies and assistance. They
devise, coordinate and implement program strategies for a variety of natural and complex
disaster situations. Both Divisions encompass groups of operations specialists who provide
technical expert capability in assessing the quality and strategic function of disaster response and
risk reduction activities. The AFD Response Division is divided into two teams: East and Central
Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is
divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central
Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia (SA).
The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses
by readying people and systems; projecting U.S. Government (USG) humanitarian capacity
quickly into the field; and delivering material and technical assistance. The OPS Division
maintains readiness to respond to emergencies through several mechanisms, including managing
Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster
Assistance Response Teams (DARTs), and Washington-based Response Management Teams
(RMTs), and stockpiling emergency relief commodities in key locations around the globe to
ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to
natural disasters and complex emergencies. The OPS Division provides technical guidance and
expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and
Explosive Consequence Management. It also provides overseas support to OFDA offices and
personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate
USG humanitarian assistance and response to natural disasters and complex emergencies. The
OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP),
Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration
Team (OAT).
The Program Support (PS) Division provides operational management support, including general
administration, budget and financial services, procurement planning, information technology,
human resources management including staff care, and contract and grant administration support
to OFDA. The PS Division supports OFDA's mandate by providing innovative solutions in the
areas of Information Technology, staffing, funds control, budgeting, human resource
management, and procurement to facilitate timely disaster responses. The PS Division is divided
into four teams: the Award, Audit, and Risk Management (AARM) Team, Human Resources
Management (HRM) Team, Budget, Finance, and Information Technology (BFIT) Team, and
the Acquisition and Management (ACQ) Team.
The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the
technical oversight of all OFDA response and mitigation programs, as well as preparation for
response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical
experts in all sectors potentially affected by disasters, and leads the Agency in developing and
promoting best practices for programming in these specific sectors. In addition, PSPM will be
the focal point for technological innovations for humanitarian assistance in areas such as
monitoring and evaluation, assessment, and information management. The PSPM Division is
divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and
the Food Security and Livelihoods Team.
The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front
office, the OFDA Director and OFDA Deputy Director with tracking trends and policy
developments in the humanitarian assistance field. It engages in policy dialogue with other parts
of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners;
recommends strategies for action to DCHA; initiates development of policy and internal
guidance for OFDA; maintains global relationships with implementing partners, other donors,
and the broader humanitarian architecture; and engages with the UN to advance USG
humanitarian policy objectives and promote humanitarian principles within the USG and
internationally. The HPGE Division leads OFDA's communications and social media outreach to
effectively communicate OFDA’s story to a variety of strategic audiences. It serves as the
office’s primary interlocutor on strategic issues with other federal partners to provide guidance to
OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian
coordination and response during large-scale crises. The HPGE Division staff manages global
programs, policy and outreach, strategic communications, and interagency training and
engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic
Interagency Team, Strategic Communications Team, Global Capacity and Leadership
Development Team, Public-Private Engagement Team, and the United States Mission to the UN
(USUN) in New York, Geneva, and Rome.

INTRODUCTION
The Support Relief Group (SRG) is a program developed by OFDA to satisfy its growing need
for surge capacity. Currently, about half of all SRG activations are domestic and half overseas in
various capacities.
The SRG program brings on board select candidates who work full-time for discrete periods of
time, but on an intermittent basis for no more than 250 days per calendar year, and can be
deployed within hours to facilitate OFDA’s response to disasters, or to backfill staff in
Washington and other locations. SRG staff can be used for activations as short as one day or for
up to several months at a time. SRG positions are contracted for an initial period of one year with
the option to extend up to five years. The SRG program is managed by OAT in OFDA's OPS
Division. This team maintains a database for all contracted SRG personnel, providing
information to the rest of OFDA on their availability, skills and previous OFDA experience.
OAT assists the teams within OFDA in choosing the best qualified SRG for any specific task,
and provides administrative and personnel support to all SRG. Each SRG incumbent will provide
enhancement to the OFDA team according to his/her skills. They will be considered part of
OFDA/Washington resources that can be deployed worldwide. At times they may also be a
resource for the DCHA Bureau.
Activation of the SRG Shelter and Settlements (S&S) Advisor will be coordinated with
OFDA/PSPM. USAID/OFDA activities are intended to minimize the adverse impacts of natural
hazards by reducing vulnerability to disasters, increasing regional, national and local capacity to
prepare for and respond to disasters, and enhancing the resiliency of vulnerable groups and
communities to recover from recurrent natural disasters.

OBJECTIVE

OFDA requires a SRG S&S Advisor who will provide OFDA with additional expert technical
assistance in all aspects of shelter and settlements sector activities such as assessment, strategic
policy and programming development, linkage of shelter and settlements issues, implementation
and, monitoring and evaluation.

DUTIES AND RESPONSIBILITIES

The responsibilities of an S&S Advisor will include the following:
 Conduct initial sector-specific assessments and make expert technical recommendations
for appropriate activities, both for the initial disaster response phase and for longer-term
disaster risk reduction related to shelter and settlements sector activities. Assessments
may be conducted at the local, regional, sub-regional, or national level, and may be
related to disaster response or to comprehensive strategy development.
 Actively represent OFDA in emergency shelter sector discussions and activities, serve as
a USG shelter and settlements sector resource person, and display expert technical and
organizational leadership in sectoral activity commensurate with the role as a primary
resource person for shelter and settlements.
 Contribute to OFDA thinking on shelter and settlements sector activities, formulate
shelter and settlements sector strategies and recommendations, and provide technical
support for OFDA field offices, other offices within USAID, and to OFDA’s PSPM
Division.
 Contribute to planning and decision-making on a wide-range of shelter and settlements
activities, both in the Washington, D.C. and in the field.
 Facilitate and coordinate actual USG emergency response activities within the shelter and
settlements sector with the USAID Mission, other donor agencies, and the U.S. Embassy.
 Liaise with other humanitarian organizations (UN, NGOs, IOs) and host governments to
coordinate OFDA activities within the shelter and settlements sector with those of the
wider humanitarian community.
 Provide coordination and managerial oversight of OFDA-funded shelter and settlements
technical activities to ensure the proper use of OFDA program funds.
 Provide technical review of submitted proposals and/or concept notes to ensure that
proposed activities and programs align with best practice in the shelter and settlements
sector.
 Monitor and evaluate OFDA-funded shelter and settlements sector activities in relation to
other sectors (e.g. protection, livelihoods, Disaster Risk Reduction (DRR), Water,
Sanitation, and Hygiene (WASH), etc.). Work requires extensive experience in and
understanding of integration with other sectors (e.g., protection, livelihoods,
environment, WASH, health, DRR, etc.), as well as experience and understanding of
transitional, recovery, and reconstruction issues related to shelter and settlements.
 Prepare written and oral reports on shelter sector activities and issues.
 Conduct or support studies to examine market conditions for building materials and nonhousing
portions of the building stock in affected areas. Apply new developments in the
shelter and settlements sector to OFDA programming.
 Facilitate workshops and lead trainings on shelter and settlements to build capacity of
OFDA and its partners.
 Coordinate shelter and settlements sector activities across a wide range of actors (UN,
NGOs, host governments, etc.) to ensure consistency of programming.
 Provide shelter and settlements assessments following a disaster and decide on sector
strategy and programming.
 Work entails engagement and representation at local, national, international, and
academic fora, and with host country officials and civil society organizations, as well as
other related activities, to include training and publication as part of education and
outreach.
 May serve as needed, on Washington-based RMTs, which provides services and support
to DARTs deployed in response to disasters. The duties on RMTs will be varied.
 May serve on DARTs which may require immediate (within 24 hours) deployment
overseas for an extended period of time.
 Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one
week every six months.
 As needed, may serve on a temporary detail within the office or region not to exceed six
months. Duties performed while on detail will be aligned with the Team’s existing duties
and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:
In general, the USPSC will take direction from and report to the OAT Team Leader or his/her
designee. When activated, the USPSC will take direction from and report to the person
designated as his/her supervisor in the Staffing Authorization.

SUPERVISORY CONTROLS:
Supervisor provides administrative directions in terms of broadly defined missions or functions.
The USPSC independently plans, designs and carries out programs, projects, studies or other
work. Results are considered authoritative and are normally accepted without significant change.

12. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment
on DARTs (if required), and during site visits, there may be some additional physical exertion
including long periods of standing, walking over rough terrain, or carrying of moderately heavy
items (less than 50 pounds).

13. WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on DARTs (if required),
and during site visits, the work may additionally involve special safety and/or security
precautions, wearing of protective equipment, and exposure to severe weather conditions.
14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and
experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but
not limited to, urban and regional planning, architecture, civil engineering, emergency
construction, or economic development), plus nine (9) years of progressively responsible
experience working in humanitarian relief and response, of which at least three (3) years were
obtained overseas in the shelter and settlements sector.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not
limited to, urban and regional planning, architecture, civil engineering, emergency construction,
or economic development), plus seven (7) years of progressively responsible experience working in humanitarian relief and response, of which at least two (2) years were obtained overseas in the
shelter and settlements sector.

III. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with
FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a
competitive range of offerors with whom negotiations will be conducted pursuant to FAR
15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that
would otherwise be in the competitive range exceeds the number at which an efficient
competition can be conducted, the CO may limit the number of offerors in the competitive range
to the greatest number that will permit an efficient competition among the most highly rated
offers. FAR provisions of this solicitation are available at
https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection
factors are considered NOT qualified for the position.)

 Offeror is a U.S. Citizen.
 Complete resume submitted. See cover page for resume requirements. Experience that
cannot be quantified will not be counted towards meeting the solicitation requirements.
 USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.
This form must be physically signed. Electronic signatures will not be accepted.
 Supplemental document specifically addressing the Quality Ranking Factors (QRFs)
submitted.
 Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented
Information level clearance as provided by USAID.
 Ability to obtain a Department of State medical clearance.
 Must not appear as an excluded party in the System for Award Management (SAM.gov).
 Satisfactory verification of academic credentials.

QUALITY RANKING FACTORS (QRFs)
(Used to determine the competitive ranking of qualified offerors in comparison to other offerors.

The factors are listed in priority order from highest to least. The evaluation of QRF will also take
into consideration the quality of written responses. Aspects of written responses including, but
not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be
factored into the evaluation process.)

QRF #1 What international humanitarian assistance and shelter and settlement sector
issues and conditions would you need to know to determine if spontaneous selfhelp
shelter activities, and/or emergency shelter repair and/or transitional shelter
and settlement activities are most appropriate for a humanitarian response?

QRF #2 Describe your experience designing and/or implementing international
humanitarian assistance shelter and settlements programs at the community,
regional, and national level. Please provide details of key program elements that
supported the programs’ success and/or obstacles to achieving expected results.

QRF #3 Describe your experience working with individuals and organizations that support
the linkage of humanitarian focused shelter and settlements activities with other
relevant humanitarian sectors and follow-on reconstruction activities.

QRF #4 Describe efforts to integrate DRR into international humanitarian assistance
shelter and settlements sector activities, and the challenges of operationalizing
International Strategy for Disaster Reduction principles in the shelter and
settlements sector.

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection
Factors will be further evaluated in accordance with the QRF responses. Those offerors
determined to be competitively ranked may also be evaluated on interview performance and
satisfactory professional reference checks.
Offerors are required to address each of the QRFs in a separate document describing specifically
and accurately what experience, training, and/or education they have received as it pertains to
each factor. Be sure to include your name and the announcement number at the top of each
additional page. Failure to address the selection factors and/or Quality Ranking Factors may
result in not receiving credit for all pertinent experience, education, training and/or awards.
The most qualified offerors may be interviewed and required to provide a writing sample. OFDA
will not pay for any expenses associated with the interviews. Professional references and
academic credentials will be evaluated for offerors being considered for selection. Note: Please
be advised that references may be obtained independently from other sources in addition to the
ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies
become available during future phase of the selection process.

The Offeror Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 20 points
QRF #2 – 15 points
QRF #3 – 15 points
QRF #4 – 8 points

Interview Performance – 30 points

Satisfactory Professional Reference Checks – 12 points

Total Possible Points: 100

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours
worked per week for each position. Dates (month/year) and locations for all field experience
must also be detailed. Any experience that does not include dates (month/year), locations,
and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related
skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs,
Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully
meet the experience requirements as stated in this solicitation. This information must be
clearly identified in your resume. Failure to provide information sufficient to determine your
qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the QRFs shown in the solicitation.

3. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.
This form must be physically signed. Electronic signatures will not be accepted. AID 309-2
is available at http://www.usaid.gov/forms.
Additional documents submitted will not be accepted.
By submitting your offer materials, you certify that all of the information on and attached to the
offer is true, correct, complete, and made in good faith. You agree to allow all information on
and attached to the offer to be investigated. False or fraudulent information on or attached to
your offer may result in you being eliminated from consideration for this position, or being
terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation
number on your offer, and as the subject line in any email.
DOCUMENT SUBMITTALS
Via email: recruiter@ofda.gov

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