USPSC Syria Disaster Assistance Response Team (DART) Program Officer

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USAID / OFDA
Published
June 24, 2020
Location
Adana, Turkey
Post Type
Experience (minimum)
2-5 Years
Education (minimum)
Bachelor's
Travel Required?
Not specified
Base Salary
Not specified

Description

SOLICITATION NUMBER: 720FDA20B00033
ISSUANCE DATE: March 2, 2020
CLOSING DATE AND TIME: June 25, 2020, 12:00 P.M. Eastern Time (Deadline Extended)

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Syria Disaster Assistance Response Team (DART) Program Officer under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

3. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers.

Your complete resume and the supplemental document addressing the QRFs must be emailed to:

OFDA Recruitment Team
E-Mail Address: recruiter@ofda.gov
Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,
/s/
Renee Newton
Contracting Officer

DUTIES AND RESPONSIBILITIES

This position requires a Syria DART Program Officer who can reside in Adana, Turkey as determined in consultation with the Embassy and the Mission and subject to security and programmatic considerations. The Syria DART Program Officer must be prepared to function effectively in a challenging and restrictive work environment and be willing to strictly adhere to U.S. Embassy security guidelines.

The Syria DART Program Officer in Adana, Turkey will manage response planning, assessing, reporting, personnel tracking, information analysis, and documentation activities and make recommendations based on an analysis of information. Working directly under the guidance and supervision of the Program Coordinator or his/ her designee, the Syria DART Program Officer will:

Contextual Specialty
• Develop and maintain specialized understanding of humanitarian developments within Syria to include political, social, and operational issues impacting humanitarian efforts.
• Develop and maintain knowledge of USAID, USG, and U.S. humanitarian priorities and strategies within Syria and of OFDA’s contributions to those efforts.
• Provide regular reporting, through official cables and other means, on issues related to the humanitarian situation. Provide overviews of patterns and trends in the humanitarian situation and keep the Program Coordinator and other program staff current on response issues. Provide regular reports on site visits, meetings, general atmospherics, and other issues that impact humanitarian relief efforts.
• Prepare briefing papers, notes and presentations on OFDA programming for official USG visitors interested in humanitarian issues.

Portfolio Management
• Work with OFDA’s program staff based in Washington, D.C. and in regional countries in the development of OFDA’s programming for humanitarian assistance in Syria and the region.
• Support team efforts to continually assess emergency response needs in order to ensure that OFDA’s programs are appropriately responsive.
• In close coordination with the DART Team Leader, Program Coordinator, and RMT Programming/Planning Team, work with NGOs, IOs, and UN agencies that are developing proposals for OFDA (including grant amendments and extensions); ensure that draft proposals are in compliance with OFDA’s Guidelines for Unsolicited Proposals and Reporting.
• Review concept papers and proposals and provide recommendations/comments to OFDA for final funding determination.
• Assist designated Agreement Officer’s Representatives in managing humanitarian awards by providing field-based insights, knowledge, and perspectives.
• Travel as permitted to support team efforts to assess, evaluate and monitor humanitarian conditions, and make strategic recommendations for appropriate interventions.

Representation
• Support the Program Coordinator and DART Team Leader in maintaining relations with the humanitarian community working on Syria’s response in representing USAID and OFDA on humanitarian issues. This will include, but is not limited to, UN agencies, IOs, NGOs, USG personnel, donors, and host government authorities.
• Participate in and report on joint donor humanitarian evaluations and UN-led assessments, and actively participate in the international community response structures.
• With guidance from the Program Coordinator and DART Team Leader, coordinate with the donor community on policy issues affecting humanitarian operations, and develop integrated, non-duplicative programs.
• Maintain regular contact with OFDA grantees, as well as other UN agencies, IOs, and NGOs. As requested by the Program Coordinator, meet regularly with donors, host government officials, USG agencies, and others on humanitarian issues in order to explain, advocate for, and advance OFDA’s priorities and to help coordinate USG and international humanitarian activities.

Leadership
• Participate, as assigned, in office-wide discussions on initiatives that impact program implementation to provide field-based perspectives.

General Duties
• Serve in leadership, planning, or program positions on response teams, assessment teams, or to provide coverage for field offices within and outside the region.
• Serve in leadership, planning, or program positions on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters, for up to 45 days. The duties on RMTs will be varied.
• As needed, may serve on temporary detail within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP
The USPSC will take direction from and will report to the Program Coordinator for the Syria Response in Adana, Turkey or his/her designee.

SUPERVISORY CONTROLS
Supervisor sets overall objectives and resources available. The USPSC consults with his/her supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to a specialized field (including, but not limited to, international relations, economics, food policy, or a related field) and a minimum of five (5) years of progressively responsible experience in emergency relief and humanitarian assistance, which must include at least one (1) year of on-the-ground international field experience working in humanitarian assistance. This experience must include one or more of the following: emergency relief operations, monitoring and evaluating humanitarian programs, or needs assessment and analysis.

OR

Master’s degree with significant study in or pertinent to a specialized field (including, but not limited to, international relations, economics, food policy, or a related field) and a minimum of four (4) years of progressively responsible experience in emergency relief and humanitarian assistance, which must include at least one (1) year of on-the-ground international field experience working in humanitarian assistance. This experience must include one or more of the following: emergency relief operations, monitoring and evaluating humanitarian programs, or needs assessment and analysis.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
• Offeror is a U.S. Citizen.
• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
• USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
• Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
• Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
• Ability to obtain a Department of State medical clearance.
• Must not appear as an excluded party in the System for Award Management (SAM.gov).
• Satisfactory verification of academic credentials.

QUALITY RANKING FACTORS (QRFs)
(Used to determine the competitive ranking of qualified offerors in comparison to other offerors. The factors below are of equal value. The evaluation of QRF responses will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process.)

QRF #1 Describe your experience in working on overseas disasters, developing country strategies, and integrating disaster response, rehabilitation, and preparedness activities.

QRF #2 Describe your experience in planning, implementing, monitoring, and evaluating USG grants, cooperative agreements, proposals, and contracts. Demonstrate your knowledge of USG regulations as they relate to the above award stages.

QRF #3 Describe your knowledge of and experience in coordinating relief, transition, or disaster risk reduction activities with host country governments, USG agencies (such as the Department of State and Department of Defense), UN and other IOs, or NGOs involved in humanitarian response.

QRF #4 Describe your experience working on a complex emergency and/or in the Middle East or Syria.

QRF #5 Outline your unique experience and qualifications to serve as a Program Officer for USG humanitarian programs in a fast-paced and dynamic environment, juggling multiple priorities and tasks.

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.

The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

The Offeror Rating System is as Follows:
QRFs have been assigned the following points:
QRF #1 – 10 points
QRF #2 – 10 points
QRF #3 – 10 points
QRF #4 – 10 points
QRF #5 – 10 points

Interview Performance – 30 points
Satisfactory Professional Reference Checks – 20 points
Total Possible Points: 100

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the QRFs shown in the solicitation.

3. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS
Via email: recruiter@ofda.gov

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