TITLE:                                                 Director, Grant Financial Compliance and Budget

LOCATION:                                       Headquarters, Alexandria, VA

DATE PREPARED:                            July 2024

FLSA:                                                  Exempt

DIVISION:                                         Finance

TRAVEL REQUIREMENT:               None

HOURS and SCHEDULE:

Monday – Friday, 9:00am to 5:30pm (37.5 hours) with hybrid work schedule

REPORTS TO:

Senior VP, Chief Financial Officer

SUPERVISION EXERCISED:

One Senior level and one staff level (grant and budget accountants)

LICENSING AND CERTIFICATION:

None

GENERAL DESCRIPTION:

The Director will perform a key management role within the Finance team and throughout the organization.  Responsible for financial compliance, budgets, and reporting over approximately $50m annually in Federal grants.  Director will also be responsible for reporting requirements related to private grants, and instrumental in the overall approximately $70m annual organizational budget formulation and execution

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Federal Funding, Compliance, and Policies: Maintain and manage grants and funding, including compliance with federal award regulations  Oversight of Federal drawdown and reporting process.  Write, review or update grant and budget policies and procedures as prudent.  Provide direction and instruction to all staff regarding funding and Federal compliance

External Federal Reporting: Responsible for accuracy and timely submission of quarterly and annual reports to federal and private grantors.  Communicate with funding liaisons and research reporting requirements and resolutions with funding sources

Cost Allocations, Indirect Rates and NICRA: Develop and maintain allocation methods and processes to include fringe benefits, indirect costs, and rent/ facility allocations.  Annual submission of Negotiated Indirect Cost Rate Agreement (NICRA) and management of indirect and fringe rate calculations

Internal Project Financial Reporting: Technical oversight of project reporting and Project Status Reports (PSR’s).  Director collaborates closely with outside consultants, software vendors, and Finance management/team with monthly, quarterly, and annual internal reporting.  Provides project reports to program staff and meets with departments at least quarterly to discuss financial progress and compliance.  Manages project codes and accuracy of project cost tracking in general ledger

Budget Oversight: Conducts thorough analysis of department budget estimates for completeness, accuracy and conformance with procedures and prevailing policies.  Reviews monthly project analysis reports to ensure proper expenditures of funds against approved budget.  Manages the annual budget process in heavy collaboration with the NCMEC leadership team and maintains the budget system throughout the year for re-forecasts

Audit: Assists the Senior Finance Director with the annual audit process. Responsible for providing accurate documentation for Uniform Guidance Audit and preparation of SEFA.  Director is lead with coordinating and providing funder-requested documentation for financial desk audits and compliance reviews

Supervision:  Provides guidance, metrics, and performance evaluations to grant team

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Accounting, Finance or related field

• Minimum of seven to ten years of accounting job experience applicable to Federal grant oversight and Unform Guidance with a non-profit or government contractor

• CPA or partial completion of CPA is a plus

KNOWLEDGE, SKILLS AND ABILITIES

• Solid understanding of accounting theory, Generally Accepted Accounting Principles (GAAP) and Generally Accepted Audit Standards (GAAS)

• Experience with grant management, including federal awards and Uniform Guidance (UG) and Government Audit Standards (GAS)

• Knowledge and experience using cloud-based financial and budget software systems. Proficiency with project cost tracking modules.  NetSuite and/or Prophix a plus.  Advanced level of spreadsheet, pivot table and software proficiency with solid analytical capabilities

• Excellent organizational and people skills, strong verbal/written communication skills, and ability to prioritize multiple tasks with adaptability, flexibility and ability to work as part of a team or in an individual capacity.  Ability to manage, motivate, and develop staff

• Ability to manage and maintain the integrity and confidentiality of highly sensitive material and information