Executive Assistant, Client Development

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Arabella Advisors
Published
December 7, 2021
Location
San Francisco, California
Post Type
Experience (minimum)
2-5 Years
Education (minimum)
Bachelor's
Travel Required?
None
Base Salary
Not specified

Description

You are mission-driven and action-oriented. You love to get involved and work as part of a team to accomplish something great. You value diversity, equity, and inclusion and are eager to put those values into practice. Any job is your job if it helps the team succeed, and you thrive on variety. Today, you’re looking for a role where you can use those traits to make a real difference in the world by advancing the most important social issues facing humanity today. If that sounds like you, Arabella Advisors can’t wait to meet you.
We’re looking for a resourceful, detail-oriented, organized, high-performing individual to serve as an executive assistant to three senior leaders on Arabella’s West Client Development team. This is an excellent opportunity for an organized, client-service oriented individual who is interested in building a career in the social sector through exceptional work with senior leaders at Arabella and in the sector.
Essential Responsibilities
  • Provide comprehensive administrative and business development support to senior leaders
  • Act as a liaison and manage communication between the leader(s) and clients, board members and other stakeholders; act as an extension to the leader(s) when needed
  • Handle a high volume of requests for meetings, appointments, and scheduling
  • Manage complex calendars while coordinating travel arrangements and arranging out-of-town meetings for various purposes
  • Compile and process expense reports and reimbursements, and timesheets
  • Provide detailed briefings, research, and background documents for meetings, events, and trips
  • Manage logistics for internal and external meetings/events, and speaking engagements
  • Manage and ensure accuracy of data in CRM database including entry and maintenance of all West BD team lead contacts, prospects and clients
  • Oversee special projects and assignments as required
To Be Successful in This Role, You’ll Need:
  • Demonstrated experience anticipating the needs of a senior leader and planning time and materials appropriately
  • High degree of organization and attention to detail and ability to manage and make progress on multiple projects simultaneously
  • Ability to work with high-profile individuals and demonstrated discretion with stakeholders
  • Ability to manage and make progress on multiple projects simultaneously
  • Excellent written and verbal communication and interpersonal skills and ability to draft high quality written materials and correspondence
  • Proven ability to handle confidential information with discretion, be adaptable to various and competing demands, and demonstrate elevated level of client service and responsiveness
  • Demonstrated proficiency in Microsoft Outlook, Teams, Word, PowerPoint, Excel and experience with Salesforce or similar CRM, as well as Zoom.
  • Flexibility, initiative, and entrepreneurial spirit
  • Executive network experience preferred
  • At least 4-5 years of professional experience preferred
  • Bachelor’s degree or equivalent experience preferred
Our Core Competencies:
  • [Service Excellence] The ability to provide excellent service, including being able to address complex service matters, implement and communicate service changes to everyone involved, and to coach teammates on how to apply the firm’s service standards
  • [Project and Task Management] The ability to manage large-scale and cross-firm projects, including delegating and managing all resources, identifying and implementing improved processes, monitoring consistency across project teams, and providing direction and support to teammates
  • [Stakeholder Management] The ability to facilitate and negotiate among stakeholders with conflicting needs and to generate consensus among decision makers
  • [Communication] The ability to communicate clearly, concisely, and professionally, including the ability to adapt style, tone, and content to various audiences; to make technical information accessible to broader audiences; and to collaborate with others to produce strong written deliverables
  • [Collaboration] The ability to work cooperatively and inclusively with others to achieve shared goals, including encouraging and facilitating effective compromise, drawing on the capabilities of all team members, and leading team-level knowledge sharing
  • [Continuous Learning] The ability to use available resources and feedback to continually develop mastery in your role and facilitate team and project-level learning, including coaching others
  • [Resourcefulness] The ability to solve complex challenges by identifying innovative solutions and facilitating coordination with others
  • [DEI] The ability to elevate the voices of marginalized colleagues and mitigate power dynamics with staff with less formal authority
About Arabella Advisors
Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.
Our Commitment to Diversity, Equity, and Inclusion (DEI)
Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Arabella and read our official DEI statement.
Total Rewards (compensation and benefits)
This is a full time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our base salaries are based on a blend of similar sized organizations from different sectors, including nonprofits, foundations, and professional service firms. They are also based on local market rates and differentiated by geography.
All full-time staff are eligible for our generous benefits package on their first day of employment:
  • Health insurance- On average Arabella pays 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
  • Paid time off- 16days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
  • 401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
  • Reimbursements for your personal cell phone plan and fitness
  • Pre-tax withholding for transportation and parking
  • Bonus incentive opportunities
  • Access to professional development opportunities
Working with Us
While this position must be based in San Francisco, CA, please note that due to COVID-19, all Arabella Advisors' offices are closed, and we continue to temporarily work in a remote environment.When we reopen -- currently anticipated in early 2022 -- we will be returning to work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. It is our expectation that once we reopen, Arabellans will generally work 2-4 days per week from the office and 2-4 days at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities ActWe are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job.
Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know.
We encourage you to read (or listen to) our DEI statement prior to applying.  We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position.
We will review applications as they are received and look forward to hearing from you.

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