Amentum / PAE / Macfadden is seeking a PSC Recruiting & Contracts Manager to support USAID’s Bureau for Humanitarian Assistance (BHA) in Washington, DC.

USAID’s Bureau of Humanitarian Assistance (BHA) leads and coordinates the U.S. Government’s humanitarian assistance efforts overseas in response to natural disasters and protracted crises. The bureau also supports early recovery efforts that restore and protect basic systems and services and invests in risk reduction programs that prevent or reduce risks associated with chronic and recurrent hazards. Macfadden serves as an Institutional Support Contractor to USAID, where day-to-day work assignments and oversight are provided by BHA office directors, deputy office directors, or technical leads, with formal supervisory and evaluation functions performed by a Macfadden contract supervisor.

A large portion of BHA's workforce is composed of U.S. Personal Services Contractors (USPSCs). BHA has more than 500 USPSCs full-time in Washington and in the field, and that number will continue to grow in support of BHA’s mission around the world.

The PSC Recruiting & Contracts Manager is a lead procurement position and will provide oversight of the PSC Recruiting & Contracts Team which includes Deputy PSC Managers, Team Leads and Recruitment/Contracts staff.

BHA’s PSC Recruiting & Contracts Team manages the PSC pre-award and post-award contracts process, helping USAID/BHA recruit, hire, and contract outstanding experts to perform the challenging mission of responding to diverse types of disasters around the world. USAID/BHA’s talent needs constantly change as new disasters occur. The PSC hiring mechanism allows USAID/BHA to contract with individuals who have the expertise the office needs. The PSC Recruiting & Contracts Team, in accordance with U.S. Government procurement regulations, prepares and posts PSC job solicitations, receives job applications, and assists USAID/BHA throughout the recruitment and contracts process to evaluate, interview and select candidates to be contracted by USAID/BHA under the PSC hiring mechanism.

The PSC Recruiting & Contracts Manager position is a unique opportunity for candidates seeking a career in procurement and contracting. This position plays a key role throughout the PSC pre-award and post-award contracts process, which is managed in accordance with US Government procurement regulations and the Procurement Integrity Act, and reports directly to the Macfadden/PAE Program Manager.

The PSC Recruiting & Contracts Manager will:

• Supervise two PSC Deputy Managers responsible for the PSC Team Leads and managing all recruitment and contract staff and actions.
• Work with BHA Offices/Divisions to develop solicitations for posting and will ensure completed package of PSC contracts documents are complete and ready for the approval and signature of the Contracting Officer.
• Oversee the PSC Recruitment and Contracts Unit/Team and work as well as provide subject matter expert advice to staff in support of the recruitment and contracts actions for BHA PSCs.
• Be responsible for all pre-award and post-award functions involving highly complex negotiated procurements of significant importance to BHA. The work includes support on all aspects of contract management relating to the hiring of USAID PSCs.
• Continuously review and update their knowledge of the professional field of procurement, especially in terms of the frequently changing Federal and Agency-specific rules, regulations and policies governing contract documents.
• Articulate and communicate to the team the assignment, project, problem to be solved, actionable events, milestones, and/or program issues under review, and deadlines and time frames for completion.
• Identify, distribute, and balance workload and tasks among employees in accordance with established workflow, skill level and/or occupational specialization, adjusting to accomplish the workload in accordance with established priorities to ensure timely accomplishment of assigned team tasks, and ensuring that each employee has an integral role in developing the final team product.
• Monitor and report out on the status and progress of work, checking on work in progress and review completed work to see that the instructions on work priorities, methods, deadlines, and quality have been met.
• Maintain program and administrative reference materials, project files and relevant background documents and make available policies, procedures and written instructions to the team.
• Maintain current knowledge to answer questions from team members on procedures, policies, directives, etc.
• Prepare reports for quarterly submission and maintain records of work accomplishments and administrative information, as required, and coordinate the preparation, presentation, and communication of work-related information.
• Represent the team in requests for the purpose of obtaining resources (e.g., computer hardware and software, use of overtime or compensatory time), and securing needed information or decisions from Macfadden or BHA senior managers on major work problems and issues that arise.
• Work with PSC Deputies to coordinate the review of all contracts for accuracy prior to the submission of documents to the Contracting Officer for approval/obligation and signature.
• Assist with Development and Maintenance of the PSC Applicant/Personnel Database.
• Assist with planning for orientations and onboarding and training of new staff.
• Assist PSC Deputy Managers with reviewing recruiting/contracts actions and documents for accuracy and completeness.
• Ensure strong and timely communication and management of the Unit’s productivity.
• Perform quality control checks to ensure that all recruiting, and contract documents are error-free and accurate.
• Ensure employee and PSC performance evaluations are completed on time.
• Monitor upcoming PSC recruiting and contracting process actions and deadlines and ensure all assigned recruitment and contracts tasks are completed in a timely manner.
• Liaise with BHA offices and with the OAA Contracting Officers.
• Respond to BHA and OAA inquiries on PSC recruitment and contract status, progress, and issues.
• Provide ad hoc and regular reports to OAA and/or BHA.
• Ensure assigned PSC recruitments and contracts are following USAID, USG and BHA regulations, laws, standards, and procedures.
• Maintain electronic and hard copy files and systems in compliance with USG, Agency, and office standards.
• Propose ways in which PSC recruiting and contracts can be improved and/or processes can be streamlined and participate in trainings and other opportunities as relevant to the position and role.
• Perform other duties as assigned.

REQUIREMENTS

• Must be able to obtain and maintain a minimum of a Facility Access Clearance (FAC) or Secret Security Clearance issued by the US Government for the duration of your employment on this contract.
• Must be willing and able to work outside of regular office hours when needed.

Education/Experience:

• Must have at least 12 years of directly related experience with a Master’s degree, 15 years of directly related experience with a Bachelor’s degree, or 20 years of directly related experience.
• Must have at least 8 years or more of US government procurement and/or contracting experience (FAR, ADS and AIDAR), including demonstrated understanding of and experience with applicable laws, rules, regulations, and procedures governing contracting operations.
• Requires at least 5 years of prior management experience supervising direct reports.
• Must have experience and ability to exercise independent judgment in the full range of responsibilities including: procurement planning, solicitation, analysis and evaluation of applications, negotiation and award of acquisition and assistance instruments, cost and price analysis, administration, termination, negotiation of changes.
• Must have a demonstrated knowledge of federal contracting principles, laws, statutes, Executive Orders, regulations, and procedures applicable to pre-award and/or post-award actions sufficient to procure and/or administer contracts.
• Must have a demonstrated knowledge of mentoring and knowledge transfer to facilitate training for junior staff members.
• Must be able to work independently in a highly demanding environment and be capable of handling tasks with varying deadlines.
• The ability to plan, organize and manage complex negotiations and meetings is required.
• Must have the demonstrated ability to work collegially with technical teams, peers, and supervisors with good interpersonal skills and past performance in working effectively in a team environment.
• Must be able to adhere to high standards of professional conduct and to maintain strict confidentiality and high ethical standards relating to all areas of acquisition and assistance.
• The demonstrated ability to provide strategic advice on highly complex, time sensitive procurements is required.
• Must be able to communicate complex and difficult policy and programmatic issues understandable by knowledgeable laypersons without oversimplifying and be able to transfer knowledge/mentor other team members.
• Must have excellent oral communication in English and strong writing skills.
• Requires the proven ability to evaluate, and interpret policy directives and regulations, produce technical documents and to effectively communicate to internal and external stakeholders.
• Must be reliable, highly organized, motivated, and able to excel in a deadline-oriented work environment.
• Requires advanced skills with Microsoft Office, (Word, Outlook, Excel, PowerPoint, etc.) and Google Applications such as Gmail, google calendars, google drive, etc., and internet applications

Knowledge of the following is preferred:

• Federal Acquisition Regulations (FAR)
• USAID Acquisition Regulations (AIDAR)
• USAID Automated Directive System (ADS)

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.

This position description reflects Macfadden’s assignment of essential functions; nothing in this job description restricts the Company’s latitude to assign or reassign duties and responsibilities to this job at any time.