USPSC Humanitarian Assistance Officer

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USAID / BHA
Published
March 1, 2021
Location
Washington, D.C.
Post Type
Experience (minimum)
2-5 Years
Education (minimum)
Bachelor's
Travel Required?
Occasionally
Base Salary
$60,000 - 70,000

Description

SOLICITATION NUMBER: 720BHA21R00017

ISSUANCE DATE: February 26, 2021
CLOSING DATE AND TIME: October 5, 2022, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Offices of Africa (OA), Asia, Latin America and the Caribbean (ALAC), and Middle East, North Africa and Europe (MENAE) are seeking offers from qualified U.S. citizens to provide personal service as a Humanitarian Assistance Officer (HAO) under a United States Personal Services Contract (USPSC), as described in the solicitation. BHA is committed to fostering an equitable and inclusive workplace with a diverse workforce.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. Offerors must specify clearly in their offer materials whether they would like to be considered for the GS-9, GS-11, GS-12 or GS-13 level. Offerors who would like to be considered for multiple grade levels must submit separate offers specifying which grade level in the submission. Offerors will only be considered for the grade level specified in the submission. Offerors who do not specify the grade level will not be considered. Offerors who are unsure of which grade level they meet the minimum qualifications for should submit separate offers for multiple grade levels. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&
sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

OA, ALAC and MENAE Recruitment Teams
E-Mail Address: BHA.ALACRecruitment@usaid.gov
Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the OA, ALAC and MENAE Recruitment Teams via the information provided above.

Sincerely,

Sonja Stroud-Gooden
Contracting Officer

I. GENERAL INFORMATION

1. SOLICITATION NO.: 720BHA21R00017

2. ISSUANCE DATE: February 26, 2021

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: This solicitation is open and continuous until October 5, 2022. The following are the closing dates for each review period:

March 30, 2021, 12:00 P.M. Eastern Time
June 30, 2021, 12:00 P.M. Eastern Time
October 20, 2021, 12:00 P.M. Eastern Time
February 9, 2022, 12:00 P.M. Eastern Time
June 1, 2022, 12:00 P.M. Eastern Time
October 5, 2022, 12:00 P.M. Eastern Time

Offerors not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be cancelled at HBMO’s discretion.

4. POINT OF CONTACT: OA, ALAC and MENAE Recruitment Teams,
BHA.ALACRecruitment@usaid.gov

5. POSITION TITLE: Humanitarian Assistance Officer (Multiple Positions)

6. MARKET VALUE: Depending on the qualifications of the offeror, this position can be filled at either the GS-9 ($60,129 - $78,167), GS-11 ($72,750 - $94,581), GS-12 ($87,198 - $113,362) or GS-13 ($103,690 - $134,798) equivalent level, including Washington, D.C. locality pay.

Note: Offerors must specify in their offer materials whether they would like to be considered for the GS-9, GS-11, GS-12 or GS-13 level(s). Offerors will only be considered for the grade level specified in the submission. Offerors who do not specify the grade level will not be considered. Offerors who are unsure of which grade level they meet the minimum qualifications for should submit separate offers for multiple grade levels.

Offerors who meet the minimum qualifications for a GS-9 will be considered for the GS-9 level positions. Offerors who meet the minimum qualifications for a GS-11 will be considered for the GS-11 level only. Offerors who meet the minimum qualifications for a GS-12 will be considered for the GS-12 level only. Offerors who meet the minimum qualifications for a GS-13 will be considered for the GS-13 level only.

Candidates selected at the GS-9 may have an opportunity for advancement to the GS-11 equivalent after at least two years at the GS-9 level, if the individual receives a recommendation from the supervisor for advancement along with an Exceeds Fully Successful performance evaluation. Advancement to the GS-11 level is not guaranteed. Candidates selected at the GS-11 may have an opportunity for advancement to the GS-12 equivalent after at least two years at the GS-11 level, if the individual receives a recommendation from the supervisor for advancement along with an Exceeds Fully Successful performance evaluation. Advancement to the GS-12 level is not guaranteed. Candidates selected at the GS-12 may have an opportunity for advancement to the GS-13 equivalent after at least two years at the GS-12 level, if the individual receives a recommendation from the supervisor for advancement along with an Exceeds Fully Successful performance evaluation. Advancement to the GS-13 level is not guaranteed.

Salaries over and above the top of the pay range will not be entertained or negotiated.

If the position is for a Washington based PSC, offerors who live outside the Washington, D.C. area will be considered for employment, but no relocation expenses will be reimbursed.

7. PERIOD OF PERFORMANCE: Two (2) years, with three (3) one-year options

8. PLACE OF PERFORMANCE: Washington, D.C.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slow-onset disasters such as droughts or famine, natural disasters such as earthquakes or floods, or man-made disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance falling into two conceptual areas:

● Humanitarian Response activities comprise needs-based humanitarian assistance provided to save lives, alleviate suffering, and protect human dignity during and in the aftermath of emergencies. Humanitarian assistance is grounded in humanitarian principles and is directed toward the most vulnerable populations.

● Early Recovery, Risk Reduction, and Resilience (ER4) activities will set the initial foundations for longer-term recovery as appropriate, and will work in close conjunction with humanitarian assistance. Early recovery is an approach that supports communities impacted by crises to protect and restore basic systems and service delivery. Early recovery builds on humanitarian response efforts and establishes the initial foundations of long-term recovery. Early recovery activities are implemented for a specified, appropriate timeframe that assists populations recovering from an identifiable shock. Risk reduction is the prevention of new and reduction of existing disaster risk and management of residual risk, which contributes to strengthening resilience and to the achievement of sustainable development. Resilience is the ability of people, households, communities, countries, and systems to mitigate, adapt to, and recover from shocks and stresses in a manner that reduces chronic vulnerability and facilitates inclusive growth.
BHA has seven offices, as follows:

The Bureau’s three geographic offices are: (1) Office of Africa; (2) Office of Asia, Latin America and the Caribbean; and (3) the Office of the Middle East, North Africa and Europe. Each geographic office designs, provides, and assesses humanitarian assistance for their respective regions, including assistance related to responding to, recovering from, and reducing the risk of man-made and natural disasters, while linking with other USAID investments that build resilience.

The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) shapes and influences USAID’s role within the international humanitarian system; leads engagement on a range of policy, programmatic, and operational issues; and positions the Agency to influence collective response to emergency needs across the globe.

The Office of Technical and Program Quality (TPQ) leads the Bureau's efforts to provide high-quality programmatic and technical leadership, oversight, and guidance. In addition, TPQ leads the Bureau’s external engagement with academia and coordinates research to advance the effectiveness, efficiency, and impact of humanitarian and multi-year programming.

The Office of Humanitarian Business and Management Operations (HBMO) is responsible for maintaining 24/7 operability by providing leadership, planning, quality assurance, technical expertise, and process management. HBMO ensures effective stewardship of the Bureau’s support services, including workforce planning, staffing, financial management, internal controls, facilities operations and infrastructure.

The Office of Field and Response Operations (FARO) leads and manages operational assistance and the purchase and delivery of goods and services in response to declared foreign disasters and international humanitarian needs in key functional areas, including supply-chain management, procurement, logistics, oversight, and operational coordination with the U.S. military.

INTRODUCTION

The HAOs play a central role in the USG’s disaster response, humanitarian assistance, disaster risk reduction (DRR), resilience and humanitarian transition programs. Their core function is to monitor the contexts in their designated region, support the development of response strategies, oversee BHA programs, advise partners, ensure USAID’s BHA equities are coordinated with other key actors, support the regional teams through providing training support, and represent the office in a wide range of Bureau-wide policy, process, and special initiatives. The HAOs are members of geographically-focused teams consisting of a Team Lead, Senior Humanitarian Assistance Officers (SHAOs), Program Assistants, and Information Officers. These teams are within the ALAC, and MENAE Offices and work closely with their field counterparts in the respective countries and regional offices. These BHA Offices include 11 divisions and 32 teams within those divisions.

HAOs play a central role in their regional area of specialization, demonstrating knowledge in a wide range of humanitarian and development concepts, principles, and practices with the ability to apply this knowledge in difficult and complex work environments. The HAOs assist in managing all aspects of USG grants for humanitarian organizations, and in preparing information products and briefing materials for portfolios consisting of one or several countries.

OBJECTIVE

BHA’s Offices of Africa, MENAE, and ALAC require the service of HAOs to enhance their capability to manage portfolios and effectively respond to international disasters, humanitarian needs, and to provide multi-year resilience and early recovery programs. The HAOs hired under this solicitation may be assigned and/or reassigned to any geographic office or regional team as needed. HAOs may also be assigned to serve on Response Management Teams (RMTs) based in Washington or to Disaster Assistance Response Teams (DARTs) or other humanitarian teams based overseas for temporary duty. HAOs may be expected to travel to the field as needed for limited periods of time.

DUTIES AND RESPONSIBILITIES

Working under the guidance and supervision of the Team Leader or designee for the assigned region of responsibility, the HAOs will perform the following:

At the GS-9 equivalent level:

Contextual Specialty:
● Establish an understanding of incipient disasters, international disaster response plans and efforts, multi-year resilience and early recovery programs, major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources.
● As requested, review and monitor national DRR, resilience and humanitarian transition efforts and plan in the area of responsibility and in collaboration with BHA field-based staff and other USAID interlocutors, as appropriate.

Portfolio Management:
● Facilitate the processing of proposals and award modifications. Ensure that all requests meet the Agency standards and appropriate regulations, use BHA databases to facilitate reviews, compile first drafts of issue letters, track due dates throughout the process and compile award packages.
● Manage awards as assigned. Ensure partners have turned in all reporting in accordance with the award requirements, generate no cost extensions and travel approval letters, process modifications, evaluate accruals, and complete program closeouts.
● Draft ad hoc administrative requests, including finance inquiries regarding the portfolio.
● Write program summaries in Microsoft Word format for uploading into Abacus, including protection program summaries for countries. Prepare and manipulate various Excel spreadsheets.
● Track disaster declarations or declarations of humanitarian need and outstanding paperwork needed from Missions in coordination with field staff.
● Assist with ad hoc requests for information, including inquiries regarding BHA’s programs from a variety of audiences, including requests from diaspora groups and other stakeholders.
● Ensure filing systems are maintained and updated, including coordination with other geographic teams to ensure a reasonable level of consistency among all BHA teams.
● Provide monitoring support during award management and track partner progress on indicators.
● Provide BHA’s Strategic Communication and Information Division staff with information on BHA’s programs, including success stories from reports and salient points that should be reported on in internal products.
● Support regional team efforts to develop appropriate programmatic strategies for disaster responses, DRR, and resilience efforts in the area of responsibility.

Representation:
● Attend Bureau-wide coordination meetings as assigned by the Team Leader.
● Participate in other interagency and partner-wide meetings as assigned by the Team Leader.

General Duties:
● Attend Team, Division, Bureau, and other meetings as assigned by the Team Leader and, when necessary, prepare summaries of these meetings.
● Track the flow of programmatic and other documents through the clearance process.
● Deploy on short notice to serve on DARTs or serve on the Washington-based RMTs, as a program officer supporting experienced program staff.
● As needed, may serve on temporary details within the office. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
● Consistently model behaviors that demonstrate a commitment to fostering a non-hostile work environment free of discrimination, bias, unfairness, exclusion, offensive behaviors and harassment of any kind.
● Engage in at least one workforce diversity initiative/activity focused on helping to improve the organizational culture. Attend and actively participate in diversity and harassment training opportunities, brown bag sessions or focus group discussions.
● Contribute to a collaborative, respectful, and professional work environment by demonstrating partnership and teamwork to accomplish Team, Office, and Bureau objectives.

At the GS-11 equivalent level:
The USPSC will perform the following in addition to the duties and responsibilities outlined above at a GS-9 level:

Contextual Specialty:
● Assist in identifying humanitarian, DRR, resilience, and early recovery issues, priorities, lessons learned, and opportunities in the region of responsibility and applying those to program strategy development and implementation.
● Serve as a resource for BHA for program-related planning efforts to include event and scenario-based contingency planning.
● Monitor incipient disasters, international disaster response plans and efforts, and major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources.
● Review and monitor national DRR and resilience efforts and plans in the area of responsibility in collaboration with regional teams .
● Maintain regular contact with BHA field representatives and the BHA Regional Office to maintain current triangulated understanding of existing and impending humanitarian crises in the area of responsibility.

Portfolio Management:
● Develop and maintain a detailed understanding of BHA’s program strategy and the implementation of the resulting awards.
● Facilitate responses to disaster declarations or declarations of humanitarian need in support of the Team Leader.
● Support regional team efforts to develop appropriate programmatic strategies for disaster responses and DRR efforts in the area of responsibility.
● Provide written and oral responses to requests for information on BHA’s activities in the area of responsibility for a wide range of USG and public audiences to include briefing papers, memorandums, talking points, formal presentations, and informal briefings.
● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the Federal Acquisition Regulation (FAR), and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.
● Review the conceptual soundness, technical feasibility, and budget for disaster assistance activities and emergency projects.
● Review and process all award documentation according to BHA’s Grant Guidelines, USAID Automated Directives Systems (ADS), and FAR including coordinating multi-unit participation and ensuring timely award approval.
● Input appropriate award data into Bureau and Agency administrative and financial tracking systems for transmission to the Office of Acquisition and Assistance (OAA).
● Track and process all post-award management issues to ensure timely response to partner requests and provide guidance to partners, as necessary.
● Review, track, and file program reports from awardees ensuring reports are received in a timely manner and that program objectives have been achieved.
● Collate input on reports for feedback to awardee, and share reports with regional team members, as appropriate.
● Upon completion of programs, close out awards according to Agency policies, identifying funds for de-obligation and/or equipment for disposition.
● Maintain standardized office files for activities that are assigned as principal responsibilities.

Representation:
● Represent BHA in meetings with individual partners discussing programmatic priorities, objectives, progress, results, and challenges.
● Participate in other interagency and partner-wide meetings as assigned by the Team Leader.
● Attend coordination meetings as BHA’s primary point of contact in the area of responsibility.

General Duties:
● Attend Team, Bureau, and other meetings as assigned by the Team Leader and, when necessary, prepare summaries of these meetings.
● Expedite the flow of programmatic and other documents through the clearance process.
● Deploy on short notice to serve on DARTs or serve on the Washington-based RMTs, as a program officer supporting an experienced program staff.
● Serve as BHA Duty Officer on a rotational basis.
● As needed, may serve on temporary details within the office. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
● Consistently model behaviors that demonstrate a commitment to fostering a non-hostile work environment free of discrimination, bias, unfairness, exclusion, offensive behaviors and harassment of any kind.
● Engage in at least one workforce diversity initiative/activity focused on helping to improve the organizational culture. Attend and actively participate in diversity and harassment training opportunities, brown bag sessions or focus group discussions.
● Contribute to a collaborative, respectful, and professional work environment by demonstrating partnership and teamwork to accomplish team, office, and bureau objectives.

At the GS-12 equivalent level:
The USPSC will perform the following in addition to the duties and responsibilities outlined above at a GS-11 level:

Contextual Specialty:
● Monitor incipient disasters, international disaster response plans and efforts, multi-year resilience and early recovery programs, and major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources.
● Review and monitor national DRR efforts and plans in the area of responsibility in collaboration with regional team and technical specialists.
● Maintain regular contact with BHA field representatives and the BHA Regional Office to maintain current triangulated understanding of existing and impending humanitarian crises in the area of responsibility.
● Serve as a primary point of contact/specialist in the area of responsibility for BHA team leadership.

Portfolio Management:
● Develop and maintain a detailed understanding of BHA’s program strategy and the implementation of the resulting awards in collaboration with the field team.
● Facilitate responses to disaster declaration or declarations of humanitarian need in support of the Team Leader.
● Coordinate regional team efforts to develop appropriate programmatic strategies for disaster responses and DRR efforts in the area of responsibility.
● Provide written and oral responses to requests for information on BHA’s activities in the area of responsibility for a wide range of USG and public audiences. These responses may take the form of briefing papers, memorandums, talking points, fact sheets, formal presentations, and informal briefings.
● Become certified and serve as an AOR/COR, as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in CPARS/APARS. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.
● Review the conceptual soundness, technical feasibility, and budget for disaster assistance activities and emergency projects.
● Review and process all award documentation according to BHA’s Grant Guidelines, USAID ADS, and FAR including coordinating multi-unit participation and ensuring timely proposal review and processing.
● Input appropriate award data into Bureau and Agency administrative and financial tracking systems.
● Track and process all post-award management issues to ensure timely response to partner requests and provide guidance to partners, as necessary.
● Review, track, and file program reports from awardees ensuring reports are received in a timely manner and that program objectives have been achieved.
● Collate input on reports for feedback to awardees, and share reports with regional team members, as appropriate.
● Conduct periodic site visits to the assigned region of responsibility to monitor award activity, where feasible.
● Upon completion of programs, close out awards according to Agency policies, identifying funds for de-obligation and/or equipment for disposition.
● Maintain standardized office files for activities that are assigned as principal responsibilities.
● Participate actively in the development of programmatic strategies for disaster responses and DRR activities in the area of responsibility to include providing analysis and recommendations for needs prioritization and award mechanism options to achieve BHA objectives.
● Ensure implications of policy decisions at BHA, USAID, and interagency levels on the portfolio are understood by BHA team leadership and provide effective and appropriate response to meet the needs of beneficiaries.
● Assure a timely and appropriate response to the Ambassador's disaster declaration, including reviewing Mission/Embassy recommendations for assistance, and prepare/clear appropriate guidance to the U.S. Mission/Embassy on resources and strategies to respond to the disaster situation.

Representation:
● Represent BHA in meetings with individual partners, discussing programmatic priorities, objectives, progress, results, and challenges.
● Represent BHA in coordination meetings in the area of responsibility as appropriate.
● Participate in other interagency and partner-wide meetings as assigned by the Team Leader.
● Represent BHA in public and private forums of USG interagency, partners, International Organizations (IOs), and other stakeholders—to include mid-level managers and decision makers.
● With guidance from the Team Leader, lead bureau-wide humanitarian coordination meetings.
● Independently serve as BHA’s representative in bureau and agency meetings as assigned by the Team Leader.

General Duties:
● Attend Team, Bureau, and other meetings as assigned by the Team Leader and, when necessary, prepare summaries of these meetings.
● Expedite the flow of programmatic and other documents through the clearance process.
● Deploy on short notice to serve on DARTs or serve on the Washington-based RMTs as required with increasing levels of responsibility to include serving independently as a Program Officer or Field Officer on a DART or as a Planning Coordinator on an RMT.
● Sign-up for and serve, as needed, on Washington-based RMTs, which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
● Serve as the BHA after-hours duty officer on a rotational basis, for approximately one week every six months.
● As needed, serve on DARTs, which may require immediate (within 24 hours) deployment overseas for an extended period of time.
● As needed, may serve on temporary details within the office. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
● Consistently model behaviors that demonstrate a commitment to fostering a non-hostile work environment free of discrimination, bias, unfairness, exclusion, offensive behaviors and harassment of any kind.
● Engage in at least one workforce diversity initiative/activity focused on helping to improve the organizational culture. Attend and actively participate in diversity and harassment training opportunities, brown bag sessions or focus group discussions.
● Contribute to a collaborative, respectful, and professional work environment by demonstrating partnership and teamwork to accomplish team, office, and bureau objectives.
● Ensure communications, both oral and written, are error-free, professional and comprehensive.

At the GS-13 equivalent level: The USPSC will perform the following in addition to the duties and responsibilities outlined above at a GS-12 level:

Contextual Analysis:
● Monitor incipient disasters, international disaster response plans and efforts, multi-year resilience and early recovery programs, and major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources.
● Review and monitor national DRR and humanitarian transition efforts and plans in the area of responsibility in collaboration with BHA field-based staff and other USAID interlocutors as appropriate.
● Display mastery of identifying humanitarian issues, priorities, lessons learned, and opportunities in the region of responsibility and applying those to program strategy development and implementation.
● Maintain an in-depth understanding of political, humanitarian, organizational, structural and stakeholder interests specific to the region of responsibility.
● Prepare regular strategic and analytical reports on current or anticipated emergencies, as well as comprehensive preparedness documentation on assigned countries.
● Serve as a resource for BHA senior officials and, at times, USAID writ large, for program-related planning efforts to include event and scenario-based contingency planning.

Portfolio Management:
● In coordination with BHA field-based staff, work with implementing organizations regarding concept papers and proposals for BHA funding to ensure they align with BHA’s objectives and grant guidelines.
● Ensure the team prepares all required documentation to obtain timely grant project approval for the area of responsibility. This will involve properly submitting documentation to the OAA.
● Become certified and serve as an AOR/COR, as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in CPARS/APARS. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.
● Track reports from grantees and ensure reports are received in a timely manner; review program reports to ensure that program objectives have been achieved; collate input on reports for feedback to grantee, and share reports with team members, as appropriate.
● Lead monitoring and tracking of risk mitigation plans and reports of diversion, waste, fraud or abuse, including coordination across BHA and advising team members on required processes.
● Upon completion of programs, close out awards according to Agency policies, identifying funds for de-obligation and/or equipment for disposition.
● Expedite the flow of programmatic and other documents through the clearance process in coordination with other colleagues across the office and bureau.
● Provide headquarters level support as needed to BHA field operations to include monitoring of BHA programs, assessments, strategy development and general field office coverage.
● Independently manage the strategy development process for the region covered, monitoring program funding and implementation against established strategies, analyzing trends and actively participating in strategy-related activities for the region, and advising the Team Leaders of recommendations.
● Advise fellow program staff on USG and BHA program policy and procedures and serve as the team’s expert on BHA programming requirements and guidelines across the area of responsibility.
● Influence programmatic policy in the area of responsibility, drawing upon expertise in humanitarian programming and understanding of portfolio strategies.
● Analyze partner performance on an ongoing basis.
● Identify overarching trends across the area of responsibility and propose new methodologies, responses or processes as a result.
● Identify programming issues and concerns across the area of responsibility and work to resolve them with team and office leadership in coordination with other BHA offices.
● May coordinate, guide or lead team members on projects at the Team Leader’s direction.
● Demonstrate leadership on programming and in the area of responsibility.
● Coordinate the regional team’s program efforts with field-based BHA staff, other BHA colleagues, USAID bureaus, and other humanitarian stakeholders, in support of an inclusive USG response to the declared disasters or other humanitarian initiatives.

Representation:
● Participate in other interagency and partner-wide meetings as assigned by the Team Leader.
● Represent the respective regional team and BHA in public and private contexts, including USG interagency forums, as assigned by the Team Leader.
● Independently represent humanitarian interests in a wide range of senior-level fora across bureaus at USAID, as well as at the desk officer level within the USG interagency, especially to influence policy and reconcile conflicts.

General Duties:
● Deploy on short notice to serve on DARTs or serve on the Washington-based RMTs, including service in leadership positions that require staff management for operational and planning functions, as required.
● Sign-up for and serve, as needed, on Washington-based RMTs, which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
● Serve as BHA Duty Officer on a rotational basis.
● As needed, may serve on temporary details within the office. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
● Consistently model behaviors that demonstrate a commitment to fostering a non-hostile work environment free of discrimination, bias, unfairness, exclusion, offensive behaviors and harassment of any kind.
● Engage in at least one workforce diversity initiative/activity focused on helping to improve the organizational culture. Attend and actively participate in diversity and harassment training opportunities, brown bag sessions or focus group discussions.
● Contribute to a collaborative, respectful, and professional work environment by demonstrating partnership and teamwork to accomplish team, office, and bureau objectives.
● Develop communications, both oral and written, that are error-free, professional and comprehensive. Advise and review team colleagues’ work as needed to ensure a consistent high level of error-free communication across the team.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and report to the Team Leader for the assigned region of responsibility or his/her designee.

SUPERVISORY CONTROLS:
For GS-9 and GS-11 equivalent levels: Supervisor sets overall objectives and resources available and works with the USPSC to develop deadlines, work to be done, and methodology. The USPSC is responsible for carrying out assignments and consults with the supervisor for policy interpretations.

For GS-12 and GS-13 equivalent levels: Supervisor sets overall objectives and resources available. The USPSC consults with the supervisor to develop deadlines, projects, and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approaches or methodology to be used in carrying out assignments.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

For the GS-9 equivalent level:

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, humanitarian assistance, food security, public administration, political science, international development and/or disaster management) and a minimum of two (2) years of cumulative experience in a work setting with experience that includes written communication (e.g. note taking, memos, etc.), information management in spreadsheets or databases, and supporting a team in an administrative role. Work history must include at least one (1) year of cumulative experience working in government, with non-governmental (NGO)/private voluntary organization (PVO)/Non-profit, research or policy institutions, or domestic charities.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, humanitarian assistance, food security, public administration, political science, international development and/or disaster management) and a minimum of one (1) year of cumulative experience with in a work setting with experience that includes written communication (e.g. note taking, memos, etc.), information management in spreadsheets or databases, and supporting a team in an administrative role. Work history must include experience working in government, with NGO/PVOs, research or policy institutions, or domestic charities.

For the GS-11 equivalent level:

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, humanitarian assistance, food security, political science, and disaster management) and a minimum of three (3) years of relevant work experience with the USG, PVO, NGO, international organization(IO) or UN Agency. Such experience must have a humanitarian or development focus and include responsibility in determining budget levels, selecting programs for funding, or managing and evaluating funded programs in a results type framework. Experience must include international work experience (paid or unpaid).

OR

Master’s Degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, humanitarian assistance, food security, political science, and disaster management) and a minimum of two (2) years of relevant work experience with the USG, PVO, NGO, IO or UN Agency. Such experience must have a humanitarian relief or development focus and include responsibility in determining budget levels, selecting programs for funding, or managing and evaluating funded programs in a results type framework. Experience must include international work experience (paid or unpaid).

For the GS-12 equivalent level:

Bachelor’s degree with significant study in international relations, humanitarian assistance, political science, food security, disaster management or other related fields and a minimum of five (5) years of relevant work experience with the USG, PVO, NGO, IO or UN Agency. Such experience must have a humanitarian relief or development focus and include progressive responsibility in determining budget levels, selecting programs for funding, and managing, monitoring, and evaluating funded programs in a results type framework. Experience must include at least one (1) year directly managing assistance awards or grants. Experience must include field work in humanitarian assistance supporting program implementation, program operations, needs assessment, or monitoring.

OR

Master’s Degree with significant study international relations, humanitarian assistance, political science, food security and disaster management and/or related fields and a minimum of three (3) years of relevant work experience with the USG, PVO, NGO, IO or UN Agency. Such experience must have a humanitarian relief or development focus and include progressive responsibility in determining budget levels, selecting programs for funding, or managing, monitoring, and evaluating funded programs in a results type framework. Experience must also include at least one (1) year directly managing assistance awards or grants. Experience must include field work in humanitarian assistance supporting program implementation, program operations, needs assessment, or monitoring.

For the GS-13 equivalent level:

Bachelor’s degree with significant study in international relations, humanitarian assistance, political science, food security, disaster management or other related fields and a minimum of seven (7) years of relevant work experience with the USG, PVO, NGO, IO or UN Agency. Such experience must have a humanitarian relief or development focus and include progressive responsibility in determining budget levels, selecting programs for funding, or managing, monitoring, and evaluating funded programs in a results type framework. Experience must include at least one (1) year directly managing assistance awards or grants. Experience must include at least one (1) year of cumulative field work in humanitarian assistance supporting program implementation, program operations, needs assessment, or monitoring.

OR

Master’s Degree with significant study international relations, humanitarian assistance, political science, food security and disaster management and/or related fields and a minimum of five (5) years of relevant work experience with the USG, PVO, NGO, IO or UN Agency. Such experience must have a humanitarian relief or development focus and include progressive responsibility in determining budget levels, selecting programs for funding, or managing, monitoring, and evaluating funded programs in a results type framework. Experience must also include at least one (1) year directly managing assistance awards or grants. Experience must include at least one (1) year of cumulative field work in humanitarian assistance supporting program implementation, program operations, needs assessment, or monitoring.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
● Offeror is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
● Ability to obtain a Department of State medical clearance.
● Must not appear as an excluded party in the System for Award Management (SAM.gov).
● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows:

GS-9 equivalent level
Experience (40 points)
● Demonstrated experience and familiarity with project funded programs; preferably within an academic environment, internship, business setting or non-profit organization for at least eight months.
● Demonstrated experience working as a part of a team.
● Demonstrated experience in supporting project implementation, internal or external reporting, monitoring, and compliance.
● Demonstrated experience with ensuring filing systems are maintained and updated, drafting memos or requests, and compiling and collating information.
● Demonstrated verbal and written communication skills in communicating programmatic, policy, or administrative topics to team members and supervisors.

GS-11 equivalent level
Experience (40 points)
● At least six months of demonstrated experience working in a grant making organization or with humanitarian or development organization and supporting processes for making funding decisions.
● Demonstrated experience working within diverse teams.
● At least six months of international work experience (paid or unpaid)
● Demonstrated humanitarian or development experience reviewing, administering, and implementing projects, reviewing or drafting project proposals, needs analysis and data collection.
● Demonstrated verbal and written communication skills in communicating error-free complex humanitarian or development-related topics to groups across a range of meeting types and range of participants.

GS-12 equivalent level
Experience (40 points)
● At least six months of demonstrated experience working in a grant making organization or with humanitarian or development donor organization and supporting processes for making funding decisions.
● Demonstrated experience working as part of a diverse team with members located in different countries.
● One or more years of humanitarian or development work experience internationally
● Demonstrated experience managing USG awards from the USG, NGO/PVO, or PIO side to include (1) strategy or program design, (2) proposal development or review, (3) implementation compliance and monitoring.
● Demonstrated experience with: 1) internal representation to senior leadership on program or policy issues, and 2) with external representation on humanitarian policy or programming matters.

GS-13 equivalent level
Experience (40 points)
● At least one year of demonstrated experience working in a humanitarian or development donor organization and supporting processes for making funding decisions.
● Demonstrated experience working as a part of a diverse team with members located in different countries.
● Two or more years of development or humanitarian work experience internationally
● Demonstrated experience with: (1) internal representation to senior leadership on program or policy issues, and (2) with external representation on humanitarian policy or programming matters.
● Demonstrated experience with analyzing a humanitarian situation in order to inform program approaches or strategies, internal or external reporting, or to make recommendations to management or other relevant stakeholders.
● Within humanitarian, resilience, and/or early recovery programs: demonstrated experience managing programs or portfolios to include: (1) strategy or program design, (2) proposal development or review, and (3) implementation and monitoring.

Timed Writing Test (10 points)

Interview Performance (40 points)

Satisfactory Professional Reference Checks (10 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. Offerors who do not specify the grade level will not be considered. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: BHA.ALACRecruitment@usaid.gov

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