SOLICITATION NUMBER: 7200AA24R00054

ISSUANCE DATE: April 30, 2024

CLOSING DATE AND TIME: June 24, 2024, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and under-represented groups, to respond to the solicitation.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in Attachment 1. Sincerely,

Joy Burriss

Contracting Officer

Office of Acquisition & Assistance

U.S. Agency for International Development

1300 Pennsylvania Avenue, NW

Washington, DC 20523

ATTACHMENT 1

I. GENERAL INFORMATION

1. SOLICITATION NO.: 7200AA24R00054

2. ISSUANCE DATE: April 30, 2024

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: June 24, 2024, 12:00 P.M. Eastern Time

4. POINT OF CONTACT: Africa Recruitment Team, BHA.AfricaRecruitment@usaid.gov

5. POSITION TITLE: Humanitarian Program Officer (HPO)

6. MARKET VALUE: $74,441 - $96,770 equivalent to GS-12 (not eligible for Locality Pay)

Final compensation will be negotiated within the listed market value and will include Locality Pay for domestic USPSCs based on the location of the Official USAID Worksite, or the approved alternative worksite if approved for remote work. USPSCs performing overseas are not entitled to Locality Pay.

Salaries over and above the top of the pay range will not be entertained or negotiated.

7. PLACE OF PERFORMANCE: Abuja, Nigeria

There may be an initial training program in Washington, D.C. for three months, which will include formal classroom training and on-the-job training; and may include security training. After completion of initial training, the Humanitarian Program Officer (HPO) will be assigned to the place of performance.

Overseas USPSCs may be authorized to telework or remote work only from a location within the country of performance, in accordance with Mission policy. Telework or remote work from outside the country of performance may only be authorized in certain situations in accordance with the terms and conditions of the contract.

8. PERIOD OF PERFORMANCE: Five (5) years, tentatively 145 day estimated start date from closing.

9. ELIGIBLE OFFERORS: U.S. Citizens Only

10. SECURITY LEVEL REQUIRED: Secret

If there is a change in circumstances requiring access to National Security information classified at the Top-Secret level, the offeror may be asked to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

11. STATEMENT OF DUTIES

GENERAL STATEMENT OF PURPOSE OF THE CONTRACT

The United States Agency for International Development (USAID) Bureau for Humanitarian Assistance (BHA) works to save lives, alleviate human suffering, and reduce the impact of disasters by helping people in need become more self-reliant. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance falling into two conceptual areas: 1) Humanitarian Response during emergencies and 2) Early Recovery, Risk Reduction, and Resilience activities to address longer-term recovery after emergencies. You can learn more about BHA on our website.

The Office of Africa (OA) assesses, designs, and provides humanitarian assistance to partners and communities responding to, recovering from, and reducing the risk of natural disasters and complex emergencies, while linking with other USAID investments that build resilience. To achieve these objectives, humanitarian experts based overseas coordinate with local authorities and USAID Missions, while humanitarian experts based in Washington D.C. coordinate with USAID Regional and Pillar Bureaus. The Office of Africa in Washington consists of five (5) geographic divisions: East Africa; Central Africa; Sudans; West Africa; and Southern Africa, as well as a Management and Integration Team (MIT) that is responsible for supporting the management needs of the office and ensuring integration of policies and practices between OA and the rest of BHA. Overseas, OA has three (3) Regional Offices: Regional Office Southern Africa (ROSA), West Africa Regional Office (WARO), Sudans, East, and Central Africa Regional Office (SECARO), which support our bilateral teams in various missions through Africa. These teams are responsible for the provision of emergency humanitarian assistance through grants and cooperative agreements to non-governmental organizations (NGOs); international organizations (IOs) including United Nations (UN) agencies; and to other partners to ensure the implementation and delivery of this assistance. These teams also oversee BHA Office of Africa’s nonresponse efforts in disaster risk reduction (DRR), resilience, and humanitarian transition.

USAID/BHA requires the services of a HPO for the Nigeria portfolio, based in Abuja, Nigeria, to ensure that BHA’s objectives for disaster assistance, DRR, resilience programming, strategic planning, and interagency coordination are met.

BHA’s DIVERSITY PHILOSOPHY

Your Uniqueness is Welcome Here!

It takes talented people with unique experiences to provide the best humanitarian aid possible. We are committed to having a workforce that reflects the global communities we serve. We strive to create an inclusive workplace, where everyone brings their authentic selves to work.

We invite you to join us in providing humanitarian assistance to save lives and alleviate the suffering around the world.

STATEMENT OF DUTIES TO BE PERFORMED

Working under the guidance and supervision of the Office Director or their designee, the HPO supports the BHA/Nigeria Office through the management of humanitarian, resilience, and DRR activities in Nigeria, assisting with program analysis, strategy development, and coordination with partners in the humanitarian community. The HPO will work closely with a program team that may include field-based Senior Humanitarian Advisors, Senior HPOs, Program Management Specialists, and others depending on the work assigned. This position also requires effective coordination with representatives from other USAID offices, Embassy staff, and the humanitarian community, and therefore requires a highly collaborative work style.

The individual will perform the following duties:

Contextual Specialty:

● Develop and maintain a specialized understanding of humanitarian developments across Nigeria, including political, social, and operational issues impacting humanitarian efforts.

● Develop and maintain knowledge of USAID and U.S. Government (USG) humanitarian priorities and strategies within the region, and BHA’s contributions and comparative advantages to those efforts.

● Provide regular reporting, through cables and other means, on issues related to the humanitarian situations in Nigeria.

● Provide regular reports on site visits, meetings, relevant current events and other issues that impact humanitarian relief efforts.

Portfolio Management:

● Work with BHA’s Washington-based Nigeria Team and BHA West Africa Regional Office in Dakar, Senegal, to develop program strategies for emergency response, resilience, and DRR activities in Nigeria, overseeing day-to-day management of the portfolio and its budgets.

● Support team members in assessing emergency response, resilience, and DRR needs in Nigeria to ensure that BHA’s programs are appropriately responsive.

● Travel, as permitted, to assess, evaluate and monitor humanitarian conditions in Nigeria, and make strategic recommendations for appropriate and relevant response activities.

● Assist Washington-based Agreement Officer’s Representatives (AORs) in managing and monitoring humanitarian awards by providing field-based insights, knowledge, and perspectives.

● Provide guidance on regulations and policies.

● Assist in humanitarian activities outside of immediate areas of responsibility, as needed. 5 | Page

Representation:

● Support the U.S. Embassy Country Team in maintaining relations with senior leadership in the humanitarian community through regular coordination and collaboration with BHA colleagues, relevant USG staff, and the humanitarian community.

● Assist the Country Team with the donor community on policy issues affecting humanitarian operations, and develop integrated, non-duplicative programs, as needed.

● Engage in, and report on, joint donor humanitarian evaluations and UN-led assessments, and participate actively in the international community response structures.

● Prepare briefing papers, notes, and presentations on BHA programming for official USG visitors interested in humanitarian issues.

● Participate or represent BHA at official functions (i.e meetings or conferences), as requested.

Leadership:

● Serve as peer mentor to team members on grants and portfolio management, to include BHA’s business process, portfolio-specific budget and workload management, and post-award monitoring and management.

● In close coordination with program team members in Abuja, Dakar, and Washington, DC, work with NGOs, IOs, and UN agencies that are developing applications for BHA (including grant amendments and extensions) to ensure compliance with BHA’s guidelines.

● Participate in office-wide discussions on initiatives that impact program implementation to provide field-based perspectives, as assigned.

● Consistently model behaviors that demonstrate a commitment to fostering a non-hostile work environment free of discrimination, bias, unfairness, exclusion, offensive behaviors and harassment of any kind.

General Duties:

● This position is expected to be able to qualify, train for, and routinely serve on disaster/humanitarian responses in Washington D.C. or in the disaster area for 4 to 6 weeks (or more) intervals. These can either be Disaster Assistance Response Teams (DARTs) and/or Response Management Teams (RMTs). DARTs are deployed to the field in response to disasters and operate in the field, providing staff an opportunity to deploy overseas for an extended period of time (e.g., 6-8 weeks). RMTs are based in Washington, D.C. and provide services to support DARTs, such as coordination and external engagement, communications, planning, logistics, travel coordination, or other similar duties (depending on the RMT role).

● As needed, may serve on temporary short-term assignments (“detail”) on other teams within the office or bureau to meet operational needs during staff shortages. Duties performed while on detail will be aligned with existing duties and responsibilities and will be directly related to the position’s scope of work.

● As needed, staff is expected to support BHA’s hiring efforts and serve on PSC hiring committees. Training will be provided.

● The PSC may be expected to obtain an Agreement Officer’s Representative (AOR) or Contracting Officer’s Representative (COR) certification. The AOR/COR oversees agreements and/or contracts. This includes but is not limited to reviewing invoices, approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, financial/budget reports, contractor performance evaluations, and compliance. More information about the AOR/COR responsibilities and related requirements can be found in the COR designation letter and the AOR designation letter. In the event that this role requires an AOR/COR certification, mandatory training will be provided.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and will report to the country Humanitarian Assistance Response Technical Office Director or their designee.

SUPERVISORY CONTROLS:

The supervisor sets overall objectives and resources available and works with the USPSC to develop deadlines, work to be done; the USPSC is responsible for planning and carrying out assignments, coordinating with others and interpreting policy in terms of established objectives. May also determine the approach to be taken and the methodology to be used, keeping supervisor informed of progress.

12. PHYSICAL DEMANDS

The work requested is primarily sedentary and does not involve undue physical demands. Work is primarily performed in an office setting.

During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

● A High School Diploma or its equivalent with at least eight (8) years of experience in administrative management, international policy research or analysis, humanitarian or development assistance, or portfolio management (including application development, grant or award administration, determining budget levels, budget oversight, or monitoring and evaluating programs)

OR

● A Bachelor’s degree in any discipline with at least four (4) years of experience in administrative management, international policy research or analysis, humanitarian or development assistance, or portfolio management (including application development, grant or award administration, determining budget levels, budget oversight, or monitoring and evaluating programs).

OR

● A Master’s in any discipline with at least two (2) years of experience in administrative management, international policy research or analysis, humanitarian or development assistance, or portfolio management (including application development, grant or award administration, determining budget levels, budget oversight, or monitoring and evaluating programs).

AND

Specialized experience

● International or domestic experience managing, supporting, or directly implementing humanitarian or development assistance, emergency management/relief, DRR, post-emergency rehabilitation or recovery, or resilience.

● Specialized experience: Responsible for managing humanitarian or development assistance awards or grants.

SUBMITTING AN OFFER

Eligible Offerors are required to complete and submit the offer form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms.

1. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.
2. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.
3. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards, or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained; the offer may be rescinded.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION: This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.