Program Assistant, Overseas Operations
The Program Assistant provides administrative support and is responsible for facilitating the work of the Overseas Operations (OO) team. OO is responsible for procurement, contracts, security, travel, and country office operations, among other areas of oversight.
FORMAL JOB DESCRIPTION:
- Provides administrative and logistical support for projects, initiatives, and programs within an NGO environment.
- Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
- Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel.
- Drafts contracts, budgets, and donor reports with direction from manager. Processes financial documents including contracts, expense reports, invoices, etc.
- Writes routine reports and correspondence, and assists with the development of project/program materials.
- Organizes meetings and events.
- Works with and maintains data management and filing for projects/program.
- Serves as an administrator of work product with other programs/departments, i.e. finance, program development, public information, etc.
- Liaises and communicates with project consultants and field office staff, providing logistical and administrative support, as directed.
- Conducts research and provides support to one or more staff members in regards to project and programmatic efforts.
- May supervise work study students and volunteers.
- Performs other related duties as required.
- A high school diploma or equivalent AND five years of administrative experience, OR a bachelor's degree. Proficiency with various personal computer software applications.
- Non-profit experience.
- Bachelor’s degree and or familiarity with contract management systems and various types of agreements.
- French and/or Arabic language skills.
- Strong customer service orientation.
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines. The Carter Center reserves the right to change remote work status with notice to employee.
Applicants must be currently authorized to work in the United States for any employer. The Carter Center requires employees to be fully vaccinated against COVID-19 or have an approved exemption.