Senior Finance and Operations Manager (ID)

Senior Finance and Operations Manager (ID)

Senior Finance and Operations Manager (ID)

Senior Finance and Operations Manager (ID)

Published
June 7, 2024
Location
BOSTON, Massachusetts
Category
Other  
Position type
Experience (minimum)
5-10 Years
Education (minimum)
Bachelor's
Travel required?
Not specified
Base salary (minimum)
Not specified

Description

Summary:
The Senior Finance and Operations Manager (SFOM) focuses on all activities related to the successful, effective and efficient management of financial resources, operational systems, and award compliance for JSI’s International Division (ID) projects. The Senior Finance & Operations Manager is responsible for financial and operations management for assigned projects and ensuring that the systems, policies, and procedures are in line with JSI standards and in compliance with donor funding requirements. As requested, the SFOM also serves in a leadership role providing support to ID initiatives, capacity building of F&O staff, and contributing to new business development. The SFOM works collaboratively across the International Division portfolio supporting centrally funded, bilateral, and non-USG projects as needed.

RESPONSIBILITIES

Finance & Operations

  • Provide direct support and leadership to project staff on financial, operational, and compliance functions. Assist project teams in solving challenges as they arise and tailored to the project implementation context;
  • Ensure compliance and consistent application with JSI’s policies and procedures in implementation of all Project activities;
  • Supervise, mentor, and train staff with core finance and operations responsibilities both in the US and project offices;
  • Review routine financial processes including cash flow and wires, budget and LOE tracking, financial reports and invoices;
  • Conduct reviews and provides approval of monthly field accounts; provide support in Quickbooks and FieldLink to resolve complex issues;
  • Collaborate with the project teams to ensure coherence between programmatic activities and financial provisions. Provide key inputs in costed work planning processes;
  • Apply an in-depth understanding of project agreements and approval requirements to ensure compliance with donor requirements.
  • Prepare and track project budgets and proactively address any issues with the F&O Director(s);
  • Lead mid-term financial and operations internal reviews and ensure resolution of findings and implementation of recommendations;
  • Facilitate internal project financial reviews in the US and project offices; support internal audit requests by Accounting;
  • Liaise with Human Resources on issues related to project administration and US-hire personnel management, ensuring that all relevant JSI HR policies and requirements are met;
  • Manage expatriate staff allowances and payments
  • Serve as the lead providing US-based support for sub-award/grants management (conducting pre-award assessments/ongoing monitoring, reviewing subagreements and modifications, reviewing grants manuals, approving invoices);
  • Prepare, negotiate, manage and ensure compliance of all vendor contracts, subcontracts and consulting agreements. Ensure timely submission, review and approval of purchase orders, expenses reports, payments to vendors, consultants, and subcontractors;
  • Manage and participate in the start-up and close-out of projects and field offices; and
  • Serve as signatory on assigned projects as per JSI’s signatory policy.

International Division Support

  • Serve as lead budgeter or reviewer on ID proposal budgets;
  • Participate in strategic discussion and decision-making on new business opportunities in terms of eligibility to bid, financial and contractual risk assessment and overall feasibility of financial and operational implementation of the proposed scope of work;
  • As requested, onboard new F&O staff in all areas of Finance & Operations tasks;
  • Work with corporate departments with issues related to office administration, IT, compliance and fraud management, accounting, human resources, and ensure coordination with other Centers and Projects to ensure consistent standards and shared understanding and application of systems;
  • Supervise Finance & Operations Managers and Finance Officers, as requested. Ensure continuous training and improvement process is in place for staff to promote career growth; and
  • Other division tasks as assigned.

QUALIFICATIONS

  • Bachelor's degree in a related field required, Masters' degree preferred.

Required Experience

  • Minimum of eight (8) years’ experience providing finance and operations management support;
  • Strong knowledge of donor rules and regulations (e.g., USG Agencies, BMGF, GAVI); and
  • International NGO experience.

Other Knowledge, Skills, and Abilities

  • Demonstrated leadership skills, project management, and ability to manage client relationships skillfully across cultures;
  • Excellent financial management and budgeting skills;
  • Knowledge of QuickBooks preferred;
  • Experience managing subawards preferred;
  • Ability to work independently, take initiative and problem solve;
  • Ability to multitask and manage competing priorities;
  • Team player skilled at building consensus, clarifying expectations and facilitating decision-making across a diverse group of stakeholders;
  • Strong organizational skills, meticulous attention to detail;
  • Advanced proficiency with Microsoft Excel; and
  • Willing and able to travel internationally, if needed.

Salary commensurate with experience.

Interested candidates should submit their resumes and cover letters online by 07/08/2024.

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