Senior Supply Chain Management Officer

Senior Supply Chain Management Officer

Senior Supply Chain Management Officer

This job posting expired and applications are no longer accepted.
USAID / OFDA
Published
May 20, 2022
Location
Washington, D.C.
Position type
Experience (minimum)
5-10 Years
Education (minimum)
Bachelor's
Travel required?
Not specified
Base salary (minimum)
Not specified

Description

SOLICITATION NUMBER: 720BHA22R00026
ISSUANCE DATE: May 13, 2022
CLOSING DATE AND TIME: June 3, 2022, 12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)Dear Prospective Offerors:
The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Field and Response Operations (FARO), is seeking offers from qualified U.S. citizens to provide personal service as a Supply Chain Management Officer under a United States Personal Services Contract (USPSC), as described in the solicitation.
Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:
1. Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.
NOTE REGARDING ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS

The contractor will be required to show proof that the contractor is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated.
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT
All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.
NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link: https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&
sysparm_search=kb0013183
Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:
FARO Recruitment Team
E-Mail Address: BHA.FARORecruitment@usaid.gov
Website: www.BHAjobs.net
Any questions on this solicitation may be directed to the FARO Recruitment Team via the information provided above.
Sincerely,
Sonja Stroud-Gooden
Contracting Officer

I. GENERAL INFORMATION
1. SOLICITATION NO.: 720BHA22R00026
2. ISSUANCE DATE: May 13, 2022
3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: June 3, 2022, 12:00 P.M. Eastern Time
4. POINT OF CONTACT: HBMO Recruitment Team, BHA.FARORecruitment@usaid.gov
5. POSITION TITLE: Senior Supply Chain Management Officer
6. MARKET VALUE: $106,823 - $138,868 equivalent to GS-13 includes locality pay
Salaries over and above the top of the pay range will not be entertained or negotiated.
7. PERIOD OF PERFORMANCE: Five (5) years
8. PLACE OF PERFORMANCE: Washington, D.C.
9. ELIGIBLE OFFERORS: U.S. Citizens
10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
11. STATEMENT OF DUTIES
POSITION DESCRIPTION
BACKGROUND
The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slow-onset disasters such as droughts or famine, natural disasters such as earthquakes or floods, or man-made disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance falling into two conceptual areas:
● Humanitarian Response activities comprise needs-based humanitarian assistance provided to save lives, alleviate suffering, and protect human dignity during and in the aftermath of emergencies. Humanitarian assistance is grounded in humanitarian principles and is directed toward the most vulnerable populations.
● Early Recovery, Risk Reduction, and Resilience (ER4) activities will set the initial foundations for longer-term recovery as appropriate, and will work in close conjunction
with humanitarian assistance. Early recovery is an approach that supports communities impacted by crises to protect and restore basic systems and service delivery. Early recovery builds on humanitarian response efforts and establishes the initial foundations of long-term recovery. Early recovery activities are implemented for a specified, appropriate timeframe that assists populations recovering from an identifiable shock. Risk reduction is the prevention of new and reduction of existing disaster risk and management of residual risk, which contributes to strengthening resilience and to the achievement of sustainable development. Resilience is the ability of people, households, communities, countries, and systems to mitigate, adapt to, and recover from shocks and stresses in a manner that reduces chronic vulnerability and facilitates inclusive growth.
BHA has seven offices, as follows:
The Bureau’s three geographic offices are: (1) Office of Africa; (2) Office of Asia, Latin America and the Caribbean; and (3) the Office of the Middle East, North Africa and Europe. Each geographic office designs, provides, and assesses humanitarian assistance for their respective regions, including assistance related to responding to, recovering from, and reducing the risk of man-made and natural disasters, while linking with other USAID investments that build resilience.
The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) shapes and influences USAID’s role within the international humanitarian system; leads engagement on a range of policy, programmatic, and operational issues; and positions the Agency to influence collective response to emergency needs across the globe.
The Office of Technical and Program Quality (TPQ) leads the Bureau's efforts to provide high-quality programmatic and technical leadership, oversight, and guidance. In addition, TPQ leads the Bureau’s external engagement with academia and coordinates research to advance the effectiveness, efficiency, and impact of humanitarian and multi-year programming.
The Office of Humanitarian Business and Management Operations (HBMO) is responsible for maintaining 24/7 operability by providing leadership, planning, quality assurance, technical expertise, and process management. HBMO ensures effective stewardship of the Bureau’s support services, including workforce planning, staffing, financial management, internal controls, facilities operations and infrastructure.
The Office of Field and Response Operations (FARO) leads and manages operational assistance and the purchase and delivery of goods and services in response to declared foreign disasters and international humanitarian needs in key functional areas, including supply-chain management, procurement, logistics, oversight, and operational coordination with the U.S. military.
INTRODUCTION
In order to provide logistics and procurement support in response to humanitarian crises around the world, BHA established the FARO Supply Chain Management (SCM) Division. The Division has two geographic teams (the Africa/Latin America/Caribbean Team, and the Middle East/North Africa/Eurasia Team which provide services to BHA’s three geographic offices. Each team is responsible for: the procurement and transportation of food and non-food items (NFIs);
maintenance of global prepositioning warehouses for rapid deployment of critical relief goods; reviewing proposal submissions and analyzing operational plans and budgets through a supply chain management lens; coordination with implementing partners, private sector service providers, and the Global Logistics Cluster; provision of logistics support to Disaster Assistance Response Teams (DARTs) and Response Management Teams (RMTs); the assessment of transportation infrastructure for steady state and emergent response operations; and monitoring and evaluation of partner supply chains.
OBJECTIVE
The SCM Division has established a cadre of supply chain experts to support BHA’s response and steady-state operations around the world. The staff have experience and expertise in supply chain management for a wide range of commodities and transportation modalities. SCM Division staff provide leadership for air and ocean transport operations as well as last-mile delivery in a range of operational contexts, including rapid-onset disasters and complex emergencies in dozens of countries where needs are acute and infrastructure is limited.
DUTIES AND RESPONSIBILITIES
Planning and Forecasting:
● Manage the emergency food aid and NFI prepositioning process, to include overseeing facilities, allocating commodities from facilities to programs, and restocking facilities.
● Coordinate with inter- and intra-agency colleagues to manage and oversee the procurement, transport process, and warehouse space planning for emergency commodities, including expedited procurement and the diversion of vessels to meet emergency food aid needs.
● Provide detailed plans and updates to BHAs SCM Division and Geographic Offices on commodity procurement and transportation planning matters.
● Serve as an expert in analyzing the impact of existing or proposed procurement standards, regulations, and policies. Implement changes to existing policies and procedures relating to commodity procurement and quality assurance and keep abreast of new USG or Agency policies affecting procurement or supply chain management.
● Prepare demand forecasts to determine the proper quantities of relief items and food to procure and preposition in BHA regional warehouses.
Budgeting and Financial Analysis:
● Provide financial analyses for food aid and NFI programs, recommending appropriate levels of commodities based on commodity and transport prices.
● Develop, regularly update, and communicate commodity price estimates.
● Review program budgets for appropriate use of Title II-specific funding categories and for NFI-related budgets.
● Provide financial management technical assistance to BHA Geographic Offices, UNICEF, the World Food Program (WFP) and Private Voluntary Organizations (PVOs) based on commodity price and transport estimates and appropriate use of Title II-specific or International Disaster Assistance funding categories.
Procurement and Transport:
● Lead and manage the procurement of emergency commodities and services.
● Manage current procurement mechanisms, transport contracts, and other third-party contracts, and assist in the modifications of awards as necessary.
● Manage and coordinate actions by USAID, U.S. Department of Agriculture, Department of Defense, and commercial suppliers of commodities and services, including conducting market research.
● Use web-based IT procurement systems to procure commodities.
● Ensure commodity procurements are accomplished and that commodity quality and safety problems are identified and resolved.
Warehousing and Inventory Management:
● Monitor current progress to meet logistical needs; evaluate plans for feasibility, effectiveness, efficiency, and cost; develop alternative methods to achieve goals in a wide variety of operating environments.
● If assigned, manage a warehouse; inventory, assess, manage, and coordinate worldwide disaster relief stockpiles; independently conduct the annual inspection and physical inventory of the BHA stockpiles in accordance with USAID policy and regulations.
● Maintain and utilize the BHA Humanitarian Inventory Management System to produce reports and provide accountability for inventory management, replacement, transportation, and commodity dispatch.
Emergency Response: Rapid Onset and Complex Emergency:
● Coordinate with BHA’s Disaster Response Offices/Divisions to plan logistics responses to declared disasters, including Urban Search and Rescue (USAR), airlift, sealift, local purchase of disaster relief supplies, and supply chain support.
● Implement and maintain a complete information tracking system that contains detailed and accurate data about logistical responses and quantities of commodities dispatched for specific disasters.
● Serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. RMTs duties will vary, but will generally include logistics support.
● Serve as needed, as a technical authority on field assessment missions on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
● When in the field, assess the host nation's capability to provide an effective response to specific supply chain/logistical issues, especially in the areas of warehousing, air, sea, and ground transportation.
● Employ the International Assistance Systems Concept of Operations during response activation to support domestic response activities.
Systems, Awards and Programming:
● Formulate appropriate supply chain and logistics strategies and policies for BHA.
● Contribute to the formulation of appropriate strategies for a whole of Government response to disasters and other emergency situations.
● Review WFP, UNICEF and PVO grant applications and provide technical guidance on warehousing, transport, and other logistics-related matters such as SPHERE
standardization; manage logistics-related awards.
Representation and Training:
● Represent BHA and speak on supply chain operations at university lectures, interagency working groups, the Logistics Cluster, workshops, and conferences both domestically and internationally.
● Provide logistics training to United States Forest Service, USAR and other surge and rotational personnel (also known as Detailers) on BHA supply chains so they can assist during large-scale disasters or multiple disaster situations.
● Represent SCM Division by serving as a technical expert to support timely and appropriate supply and logistics planning and service delivery, and to support efficient, best value use of USG taxpayer funds.
Other:
● The Senior Supply Chain Management Officer does not have supervisory responsibilities; however, the PSC may serve in an acting leadership role with the Bureau in order to meet short-term staffing needs, not to exceed 120 days in a 12-month contract year.
● This position will, on occasion, require overtime, weekend work and overseas travel.
● As needed, may serve on temporary detail within the bureau to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the scope of work provided.
● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.
SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and will report to the FARO Supply Chain Management Division Director or his/her designee.
SUPERVISORY CONTROLS:
Supervisor sets overall objectives and resources available; the USPSC consults with the supervisor to develop deadlines, projects, and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning the approaches or methodology to be used in carrying out assignments.
12. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
13. WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
14. START DATE: Immediately, once necessary clearances are obtained.
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)
A Bachelor's degree in supply chain management, logistics, transportation, international development, food assistance, or a related field, plus seven (7) years of progressively responsible experience working in the field of supply chain management.
OR
A Master’s degree with study in or pertinent to supply chain management, logistics, transportation, international development, food assistance, or a related field, plus five (5) years of progressively responsible experience working in the field of supply chain management.
III. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.
SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
● Offeror is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
● Ability to obtain and maintain a Department of State medical clearance throughout the contract.
● Must not appear as an excluded party in the System for Award Management (SAM.gov).
● Satisfactory verification of academic credentials.
OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows:
MATRIX (30 points)
Rapid Onset and Complex Emergency Response
● Experience planning logistics responses to rapid onset and complex emergencies.
● Experience conducting assessments and serving as a technical authority on logistical issues.
Procurement and Transport
● Experience managing the procurement of emergency relief commodities.
● Experience with contracting transportation requirements.
Warehousing and Inventory Management
● Ability to manage warehouse facilities and inventory, facilitate periodic and annual inspections, and prepare demand forecasts.
● Experience maintaining computerized systems for inventory management and commodity dispatch.
Awards and Programming
● Ability to design appropriate logistics strategies in the context of disasters and complex
emergencies.
● Experience analyzing proposals and managing logistics related awards.
Representation and Training
● Ability to represent and speak on complex logistics operations to a variety of domestic and international audiences.
● Experience providing logistics training.
Interview Performance (50 points)
Satisfactory Professional Reference Checks (20 points)
Total Possible Points: 100
BASIS OF RATING:
Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.
The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection package.
Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.
IV. SUBMITTING AN OFFER
Offers must be received by the closing date and time at the address specified in the cover letter.
Qualified individuals are required to submit:
1. Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates
(month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.
Additional documents submitted will not be accepted.
By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.
To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS
Via email: BHA.FARORecruitment@usaid.gov

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