USPSC Management Integration Team (MIT) Advisor

USPSC Management Integration Team (MIT) Advisor

USPSC Management Integration Team (MIT) Advisor

USPSC Management Integration Team (MIT) Advisor

USAID / BHA
Published
November 14, 2022
Location
Washington, D.C.
Position type
Experience (minimum)
5-10 Years
Education (minimum)
Bachelor's
Travel required?
Not specified
Base salary (minimum)
Not specified

Description

SOLICITATION NUMBER: 720BHA22R00065

ISSUANCE DATE: November 14, 2022
CLOSING DATE AND TIME: December 29, 2022, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development
(USAID) is seeking offers from qualified persons to provide personal services under contract as
described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers
will not be considered. Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on stated evaluation criteria. USAID encourages all
individuals, including those from disadvantaged and under-represented groups, to respond to the
solicitation.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to
pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in Attachment 1.
Sincerely,
Sonja Stroud-Gooden
Contracting Officer

 

 

I. GENERAL INFORMATION

 

1. SOLICITATION NO.: 720BHA22R00065

2. ISSUANCE DATE: November 14, 2022

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: December 29, 2022, 12:00
P.M. Eastern Time

4. POINT OF CONTACT: G3PC Recruitment Team, BHA.G3PCRecruitment@usaid.gov

5. POSITION TITLE: Management Integration Team (MIT) Advisor

6. MARKET VALUE: $106,823 - $138,868 equivalent to GS-13 (includes locality pay)

Final compensation will be negotiated within the listed market value and will include Locality Pay
for domestic USPSCs based on the location of the Official USAID Worksite, or the approved
alternative worksite if approved for remote work. USPSCs performing overseas are not entitled to
Locality Pay.

Salaries over and above the top of the pay range will not be entertained or negotiated.

If the position is for a Washington based PSC, offerors who live outside the Washington, D.C. area
will be considered for employment, but no relocation expenses will be reimbursed.

7. PLACE OF PERFORMANCE: USAID/Washington
Relocation expenses will not be reimbursed for U.S.-based positions.
8. PERIOD OF PERFORMANCE: Five (5) years, tentatively 145 day estimated start date from closing.

9. ELIGIBLE OFFERORS: U.S. Citizens Only

10. SECURITY LEVEL REQUIRED: Secret
If there is a change in circumstances requiring access to National Security information classified
at the Top-Secret level, the offeror may be asked to obtain and maintain a Secret up to Top
Secret/Sensitive Compartmented Information level clearance as provided by USAID.

11. STATEMENT OF DUTIES

GENERAL STATEMENT OF PURPOSE OF THE CONTRACT

The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) is supported by a
Management Integration Team (MIT), whose mission is to support the management needs of Office and
Bureau leadership while ensuring integration of policies, practices, guidance, and learning across
offices in conjunction with the Front Office (FO). All BHA offices will have MITs that coordinate
with each other and the Bureau-level MIT in the BHA FO. The G3PC MIT will consist of a staff covering the core management, integration, or program related functions and will
be led by a Team Leader.

The G3PC MIT Advisor (henceforth referred to as “MIT Advisor”) will focus on tracking work that is
assigned to the office, document editing, policy coordination and consistency, office-level
operations, recruitment and hiring, and diversity, equity, and inclusion (DEI) initiatives. G3PC
requires the service of a MIT Advisor to enhance its capability to manage operational and
integration functions to increase the capacity of the Bureau to effectively respond to
international disasters and food insecurity. It is expected that the MIT Advisor will serve on
Response Management Teams (RMTs) or Disaster Assistance Response Teams (DARTs) for limited periods
of time.

STATEMENT OF DUTIES TO BE PERFORMED

The MIT Advisor will be asked to perform the following duties:

● Analyze and provide recommendations on organizational development activities by assisting with
organizational charts, staff directories, updating personnel trackers and employee certifications.
● Direct the development of office-level staff onboarding, recruitment, and training efforts in
coordination with HBMO’s lead Bureau-wide role and the Global Capacity and Leadership Development
Division’s lead Bureau-wide external training role.
● Develop new strategies for the activities of the MIT and provide staff training, guidance, and
support as needed.
● Support the development of administrative guidance documents and collaborate with other office
MITs to enhance open communication and effective coordination in services delivery.
● Tasker Management responsibilities, such as:
● Provide guidance on tasker management through adherence to agency templates and guidance,
maintenance of a task tracker in coordination with the Bureau Front Office and appropriate
divisions.
● Maintain secure and appropriate record management protocols.
● Facilitate compliance to task guidance and policies through office-wide tasker guidance and
training sessions.
● Develop a knowledge of office-relevant issues and priorities to better facilitate tasker
management.
● Maintain close relationships with the BHA FO MIT and other BHA Office MITs to ensure
coordination of management, systems, processes, and administrative policy coherence.
● Identify relevant connections and equities with other BHA entities to promote integration.
● Analyze relevant administrative policy issues and facilitate the dissemination and
comprehension of office-specific administrative guidance and policy.
● Manage office space and email list management in collaboration with BHA support and facilities
management.
● Facilitate the on-boarding of staff by coordinating with appropriate offices for IT setup,
phone, and desk assignment.
● Coordinate travel with the travel office and assist with processing of travel documents.

● Assist with time and attendance.
● Represent the MIT in meetings with other office teams, other offices or the interagency when
needed.
● Develop communications, both oral and written, that are error-free, professional, and
comprehensive. Advise and review team colleagues’ work as needed to ensure a consistent high level
of error-free communication across the team.
● Knowledge Management responsibilities that may include:
● Manage the process of creating, sharing, using, and managing the knowledge and information of an
organization.
● Maintain, update, and disseminate all information relevant to office staff via email or
maintenance of an office web-based platform.
● Facilitate training of new staff on administrative protocols.
● Assist with leading or mentoring junior staff.
● Consistently model behaviors that demonstrate a commitment to fostering a non-hostile work
environment free of discrimination, bias, unfairness, exclusion, offensive behaviors, and
harassment of any kind.
● Contribute to a collaborative, respectful, and professional work environment by demonstrating
partnership and teamwork to accomplish team, office, and bureau objectives.
● Coordinate and help support office-wide efforts on DEI, including those related to Bureau
programs, partners, staffing, professional development, and other key areas.
● Draft and review Statements of Work, Hiring Authorization Action Memos, and other recruitment
materials, addressing DEI concerns or barriers as needed, working closely with HBMO on recruitment
and diversity issues.
● Seek opportunities to expand the diversity of G3PC’s workforce and meet regularly with G3PC
and appropriate Bureau counterparts to present ideas, avoid redundancies and ensure critical
perspectives and talents are represented in the G3PC workforce.
● Facilitate information sessions on DEI for interested staff, develop DEI training materials,
and work with the MIT TL to incorporate these materials into the onboarding process.
● Assist in the implementation of G3PC’s DEI Action Plan, including working with G3PC leadership
and the G3PC DEI Working Group Board to support activities linked to various divisions within G3PC.
● Support the G3PC leadership and DEI Working Group in keeping track and maintaining general
awareness of Bureau-level DEI efforts, ensuring alignment and coherence of G3PC DEI workstreams
with overall bureau-level efforts.
● Actively engage in G3PC’s DEI Working Group, and present relevant updates and presentations to
the office as needed.
● Sign up for and serve as needed on Washington-based RMTs, which provide services and support
to DARTs deployed in response to disasters. The duties on RMTs will vary.
● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas
for an extended period of time. During deployment on DARTs (if required), and during site visits,
there may be some additional physical exertion including long periods of standing, walking over
rough terrain, or carrying of moderately heavy items (less than 50 pounds). Work is primarily
performed in an office setting. During deployment on DARTs (if required), and during site visits,
the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
● As needed, may serve on temporary detail within the Bureau to meet operational needs during
staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties
and responsibilities and will be directly related to the scope of work provided.
● Become certified and serve as an AOR/COR, as assigned. The AOR/COR provides financial and
programmatic oversight of all aspects of managing the agreement or contract; this includes but
is not limited to reviewing invoices, requests for approvals, program/project deliverables
(i.e. work plans, annual reports, month status reports), travel requests, key personnel requests,
and financial/budget reports. They are responsible for drafting and submitting the annual
contractor performance evaluation in CPARS/APARS. They prepare and review contract/assistance
modifications documentation and assist the Contracting/Agreement Officer to ensure performance is
compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy.
AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR
designation letter.
● Participate in G3PC office-wide efforts to advance DEI, including those related to Bureau
programs, partners, staffing, professional development, and other key areas.
● The MIT Advisor does not have supervisory responsibilities; however, the PSC may serve in an
acting leadership role within the bureau in order to meet short-term staffing needs, not to exceed
120 days in a 12-month contract year.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and will report to the G3PC MIT Team Leader or their designee.

SUPERVISORY CONTROLS:
Supervisor sets overall objectives and resources available. The USPSC consults with the supervisor
to develop deadlines, projects, and work to be done. The USPSC is responsible for planning and
carrying out assignments. The USPSC is responsible for planning approaches or methodology to be
used in carrying out assignments.

12. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and
experience factors are considered NOT qualified for the position.)
Bachelor’s degree with significant study in or pertinent to the specialized field (including, but
not limited to, business administration, public administration, international relations, non-profit
management, humanitarian assistance, food security, political science, or disaster management)
and seven (7) years of cumulative work experience in government, a large organization, or a
business setting, with responsibilities related to organizational development, which could include:
staffing, planning, budgeting, or communications, and include progressive responsibility in
managing, monitoring and evaluating organizational trends, data analytics, staffing, drafting
communications, or participating on special project teams. Experience must also include at least
two (2) years of experience in business trends assessment, analysis, design, or project or program
management.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not
limited to, business administration, public administration, international relations, non-profit
management, humanitarian assistance, food security, political science, or disaster management) and
five (5) years of cumulative work experience in government, a large organization, or a business
setting, with responsibilities related to organizational development which could include :
staffing, planning, budgeting, or communications, and include progressive responsibility in
managing, monitoring and evaluating organizational trends, data analytics, staffing, drafting
communications, or participating on special project teams. Experience must also include at least
two (2) years of experience in business trends assessment, analysis, design, or project or program
management.

SUBMITTING AN OFFER
1. Eligible Offerors are required to complete and submit the offer form AID 309-2,
“Offeror Information for Personal Services Contracts with Individuals,” available at
http://www.usaid.gov/forms.
2. Offers must be received by the closing date and time specified in Section I, item 3, and
submitted to the Point of Contact in Section I.
3. Offeror submissions must clearly reference the Solicitation number on all offeror submitted
documents.
4. Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked
per week for each position. Any experience that does not include dates (month/year), locations, and
hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related
skills, or job-related honors, awards or accomplishments. Failure to identify an academic
discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet
the experience requirements as stated in this solicitation. This information must be clearly
identified in your resume. Failure to provide information sufficient to determine your
qualifications for the position will result in loss of full consideration.

Additional documents submitted will not be accepted.
By submitting your offer materials, you certify that all of the information on and attached to the
offer is true, correct, complete, and made in good faith. You agree to allow all information on and
attached to the offer to be investigated. False or fraudulent information on or attached to your
offer may result in you being eliminated from consideration for this position, or being terminated
after award, and may be punishable by fine or imprisonment.
To ensure consideration of offers for the intended position, please reference the solicitation
number on your offer, and as the subject line in any email.

5. Ensure Adequate COVID-19 Safety Protocols for Federal Contractors - Please be advised that upon
award, the contractor will be required to show proof that the contractor is fully vaccinated
against COVID-19 on or before the first date of onboarding, or submit an approved reasonable
accommodation to the CO. If the contractor does not meet this requirement the contract may be
terminated.* USPSCs/TCNPSCs performing overseas must follow the Mission policies and/or directives
from the U.S. Department of State regarding COVID-19 requirements.
*See Notice Regarding Any Court Order Affecting the Implementation of E.O. 14042 in Section VIII
below.

6. NOTE: If the full security application package is not submitted within 30 days after the Office
of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is
not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret
is required, and clearance is not obtained within nine months after award, USAID may terminate the
contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access
is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the
contract at the convenience of the government.

7. NOTE: If the full medical clearance package is not submitted within two months after offer
acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained;
the offer may be rescinded.

8. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS
SOLICITATION: This solicitation in no way obligates USAID to award a PSC contract, nor does it
commit USAID to pay any cost incurred in the preparation and
submission of the offer.

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