VICE PRESIDENT OF FINANCE & ADMINISTRATION

VICE PRESIDENT OF FINANCE & ADMINISTRATION

VICE PRESIDENT OF FINANCE & ADMINISTRATION

VICE PRESIDENT OF FINANCE & ADMINISTRATION

InterAction American Council for Voluntary International Action
Published
October 25, 2022
Location
Washington DC, D.C.
Category
Position type
Experience (minimum)
10+ Years
Education (minimum)
Not specified
Travel required?
Occasionally
Base salary (minimum)
Above $180,000

Description

About InterAction:

InterAction is the largest U.S. based coalition of international nongovernmental organizations (NGOs) with 180 members working around the world in low- and middle-income countries, fragile and post-conflict states, and emerging/growth economies. Member organizations are large and small, secular and faith-based, with a focus on people living in the world’s most poor and vulnerable places. The U.S. public, foundations, and governments support the work of our member NGOs that collectively invest and manage more than $15.4 billion a year. InterAction revenues come from dues, government grants, private foundation and corporate grants, and fee-for-service programs. Using its collective voice and convening power, InterAction seeks to shape important policy decisions and actions across a wide range of issues – including foreign assistance, humanitarian relief, development, economic equity, food security, and climate change – that advance human dignity, human potential, and self-determination.

 

 

Position Description:

InterAction seeks an experienced Vice President of Finance & Administration to serve on the Executive Team in managing and leading the organization’ financial systems and reporting. The VP will have the lead responsibility for finance, associated controls, grant compliance, and organizational infrastructure systems. S/he will manage a team that includes information technology (IT), human resources, finance and administration. Occupying a highly visible role within the organization and with the Board of Directors, the incumbent must have the skills necessary to build and maintain effective relationships with numerous stakeholders.

In each of the areas identified (finance, grant compliance, IT and administration) the incumbent is expected to integrate big picture policy and planning issues with the requirements of daily operations. The incumbent must be comfortable functioning in both arenas – conceptual and operational. The successful candidate will have a strong finance background, ideally coupled with substantive experience in HR, administration and IT. S/he works closely with InterAction’s Comptroller, Grant Manager, Accountant, People and Culture Director and Administration, and IT external support.

 

Strong communication skills and the ability to work well across all teams are critical. Ability to analyze, write and present articulately, as well as understanding and communicating clarifying financial trends information.

 

Essential Functions:

  • Work with the Vice Presidents on the Executive Team to develop financial tracking and forecasting models and regularly monitor financial performance of a $10 million organization, with multiple funding sources, and a complex hybrid business model.
  • Play a critical role on Executive Team, ensuring cost effectiveness in delivery of our financial and operational strategy, and the ability to manage changing budget.
  • Oversee grant compliance and grant related budgeting; IT systems and knowledge management; and administrative operations of InterAction.

 

Organizational Management

  • Serve as member of the senior management team; advise CEO, and other managers on matters affecting, or potentially affecting, InterAction.
  • Support Finance and Audit committees of the Board of Directors and the associated audit and reporting functions.
  • Maintain strong collaborative relationships with VPs and other senior leaders in the implementation of areas of responsibility.
  • In all responsibility areas, plan and implement infrastructure systems to support meeting InterAction’s mission.
  • Organize and manage staff of the Finance & Administration team.

 

Finance & Grant Compliance

Through direct personal engagement or through supervision of the work of relevant Finance and Administration staff:

  • Ensure the integrity and accuracy of InterAction’s accounting and other financial records.
  • Lead financial planning and budgeting processes for InterAction, developing policies and procedures to ensure consistency and accurate financial management.
  • Ensure that grant managers are supported in grant-specific financial forecasting, planning, budgeting and reporting through a multi-dimensional financial system.
  • Ensure appropriate compliance with grant regulations through adherence and consistency in systems and policies.
  • Provide standard and special financial reports to senior management, grant and budget managers, Board Finance Committee, Federal and non-Federal donors, international agencies and others, adapted to need and as required.
  • Ensure annual audit is conducted smoothly and without audit adjustments and/or findings.
  • Ensure timely preparation and submission of annual Form 990.
  • Manage investment portfolio in conjunction with Board Finance Committee and outside advisor.
  • Prepare and negotiate Federal NICRA submissions; guide/negotiate on non-Federal indirect cost recovery rates.

 

Information Technology (IT)

Through direct personal engagement or through supervision of the work of relevant Finance and Administration staff or consultants:

  • Manage relationship with external IT consultants, including liaison with internal resources.
  • Develop and implement multi-year IT strategic plan in conjunction with consultants and InterAction management.
  • Ensure robust and secure hardware/software systems are available for end-users.

 

Administration

Through direct personal engagement or through the supervision of the work of relevant Finance and Administration staff:

  • Serve as primary contact with outside legal counsel.
  • Ensure InterAction carries full range of appropriate corporate insurance – D&O, liability, ERISA bond, crime, etc.
  • Review all utility and contract service arrangements to ensure InterAction has the best arrangements to serve its purposes and needs.
  • Manage facilities management issues: liaison with landlord; space utilization within InterAction’s office suite; liaison with subtenants; security; emergency and other repairs.
  • Manage property management issues: supplies and other purchasing; office needs – desks, chairs, bookcases, file cabinets, etc.

 

Human Resources (HR) Support

Supervise a Director of People and Culture and Administration responsible for organization wide human resources and work with Vice Presidents as needed. Work with the Director to:

  • Ensure HR systems and processes are clearly articulated and implemented: oversee processes for recruitment and hiring; onboarding and offboarding; position classification and salary schedules; performance appraisal; Employee Handbook, policies and procedures.
  • Manage employee benefits programs, including annual renewals as required: health insurance; retirement; flexible spending; life, AD&D, and LTD insurance; annual, sick and other leave.
  • Ensure InterAction maintains complete and secure personnel records for all employees.
  • Stay current with statutory, regulatory, and other changes affecting HR systems.
  • Monitor developments in the HR field beyond InterAction – consider applicability for InterAction; participate in salary, benefits, and other surveys.
  • Ensure the HR function serves as a supportive resource for individual employees.

 

 

Requirements:

  • Experience leading a finance and administration team, ideally with time on a nonprofit senior leadership team.
  • At least 15 years of progressive finance and related operational or administrative experience, demonstrating a clear increase in responsibilities.
  • Bachelor's degree in relevant field, with advanced business/finance Degree/Certification/CPA preferred.
  • Experience in working with different business models (dues revenue, fee for service and grants), including bilateral donors – US and foreign – and foundations.
  • Advanced knowledge of accounting and reporting software and experience with Sage Intacct, Microsoft Dynamics SL; experience creating and editing reports in Management Reporter or other report writer(s).
  • Strong experience managing reporting, budget development and analysis, general ledger, accounts payable, accounts payable and receivable, payroll, income tax and banking.
  • Demonstrated ability with reviewing, creating, and implementing new systems and approaches, including technology-based innovations.
  • Experience at the systems level with Microsoft Office as well as Salesforce or another CRM. Exceptional skills with MS Excel required.
  • Strong people skills; demonstrated ability to manage team members and work collaboratively across a flat organization.
  • Experience with NGOs or not-for-profit sector preferred.

 

Supervisory Responsibilities:

The Vice President of Finance and Administration manages a team of individuals including the Comptroller, Accountant, IT consultant, a Director of People and Culture and Administration, a grants compliance manager, and temporary front office help.

 

Expected Start Date:

As soon as possible

 

Reports to:

President & CEO

 

Physical Requirements

There are no extraordinary physical requirements for the performance of the essential functions of this position. InterAction will make reasonable accommodation to enable individuals with disabilities to perform essential functions.

 

Travel:

Limited (less than 5%)

 

Salary & Benefits

InterAction provides competitive salaries and excellent benefits. Depending on the level of experience, InterAction will provide annual remuneration in the $180,000 to $200,000 range.

 

It is an exempt FSLA position.

 

WORK ENVIRONMENT

InterAction offers a hybrid-work environment with five days per month required in InterAction’s Washington, D.C. office.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

 

To Apply:

  • Position is open until filled but applications received prior to Friday, November 18 are preferred; applications will be reviewed as they are received.
  • All applicants must be able to provide documentation that they are legally eligible to work in the United States (US citizenship or “Green Card”).
  • Due to the expected volume of interest, only candidates considered will be contacted. No phone calls please

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